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Everhour Zapier integrationAutomate Everhour with Zapier.

The Everhour Zapier integration gives you 7 triggers, 7 actions and 5 searches. Six triggers are instant, so a new project or a stopped timer starts your Zap right away; only the tag trigger waits for Zapier's scheduled check.

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Overview

What the Everhour Zapier integration does for your team

The Everhour Zapier integration plugs your time tracker into Zapier, the tool that runs automations between apps. Everhour tells Zapier when a client, project or task appears, when a timer starts or stops, and when time is logged. Zapier can write back: clients, projects, sections, tasks, timers and time entries.

Three results justify the setup in an agency or a studio.

Projects that arrive structured. New Project fires, Create Section lays out the phases you always use, and Create Task drops in the kickoff. Nobody rebuilds the same skeleton by hand.

Time logged from somewhere else. Add Time writes hours on a task from a value like 2h 15m, and Start Timer or Stop Timer drive the clock from another tool.

Hours that leave Everhour the moment they change. Task Time Updated fires when time on a task is added, edited or removed, so a billing sheet or a client report stays in step.

What Zapier does not do here: there is no action to edit or delete an existing task, project or client, and no trigger for an updated project or client. Tags can be watched, never created. And Stop Timer stops the current timer, it does not let you pick another one.

The same app has a page on Make too: the Everhour Make integration.

Vocabulary

Zapier vocabulary, in plain words

Eight terms, explained once. The rest of the page reuses them as they are.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run every time the trigger event happens.
Trigger
The event that starts the Zap. Once the Zap is on, Zapier waits for it: a new task, a timer stopping, time logged.
Action
What the Zap does once it has started: the step that writes something for you, such as a section, a task or a time entry.
Task
The unit Zapier bills: one action your Zap completes successfully. Not to be confused with an Everhour task.
Instant trigger
A trigger the app reports itself: Everhour calls Zapier as soon as the event happens, so nothing waits for a scheduled check.
Polling trigger
A trigger Zapier checks on a timer, asking the app for new items at a fixed interval and keeping only what it has not seen.
Filter
A step that lets the Zap continue only when what arrived meets the condition you set, and stops it there otherwise.
Search step
A step that looks up something already in Everhour, like a member or a project, so the next steps can use it.
Cost

What an Everhour Zap actually costs

Zapier bills completed actions. The trigger never costs a task, and Zapier checking for new tags costs nothing either, however often it looks.

  • TriggerNever costs a task
  • Each successful action1 task
  • Free plan100 tasks a month, two-step Zaps only
  • Premium appNo, Everhour works on the free plan

Each successful action counts on its own: the first Zap below, with two sections and a task, uses three tasks per project. A failed action is not counted. Everhour is not a premium app, so it runs on the free plan: 100 tasks a month, unlimited Zaps. The limit people miss is shape, not volume: free Zaps stop at two steps, one trigger and one action. A filter, a search or a second action makes it multi-step, and that needs a paid plan. The interval grid below only touches List Tags, the one polling trigger; the six others are instant on every plan.

Connect

Connect Everhour to Zapier

  1. 01

    Start from the Apps page

    In Zapier, open Apps and click + Add connection. A connection is your Everhour account linked to Zapier once, then reused by every step that touches Everhour.

  2. 02

    Find Everhour

    Search for Everhour by name in the dialog, select it, and click Add connection. You need an Everhour account already in place for this to lead anywhere.

  3. 03

    Sign in and allow access

    Everhour opens in a new tab. Sign in with the account whose projects the Zap should work on, then grant Zapier access. For projects you do not own, you also need read or write rights on them.

First Zap

Your first Zap: a new project with its phases ready

GoalWhen a project is created in Everhour, add a Discovery and a Delivery section, plus a kickoff task.

  1. 01

    Build: pick the trigger

    Create a Zap, choose Everhour and the event New Project, then pick your connection. The trigger is instant, so there is no interval to worry about.

  2. 02

    Test it on a real project

    Run the test. Zapier brings back the three most recent projects of the account, so you map the next steps on a real one.

  3. 03

    Add the two sections

    Add Create Section twice. In each, map Project from the trigger and type the Section Name: Discovery in the first one, Delivery in the second.

  4. 04

    Add the kickoff task

    Add Create Task, map the same Project, and type a Task Name such as Kickoff call. With three actions, this Zap is multi-step and needs a paid plan.

  5. 05

    Test, then publish

    Test each step and check the project in Everhour. Then click Publish. From now on, each new project gets the same structure; existing ones are left as they are.

Triggers

Everhour triggers on Zapier

7 events start a Zap when something happens in Everhour, and 6 of them are instant: the app calls Zapier straight away, whatever your plan.

1

New Client

Instant trigger

In Zapier“Triggers when a new client is created.”

Fires when a client record is added in Everhour. It is the earliest signal that new work is coming, before any project exists.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a design agency that wants each new client to get an internal project straight away through Create Project.
Watch out
there is no trigger for an updated client, so later changes to the client never reach the Zap.
2

New Project

Instant trigger

In Zapier“Triggers when a new project created.”

Reacts the moment a project is created. Use it to give every project the same starting structure, or to announce it elsewhere.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a dev shop where every engagement follows the same phases, added by Create Section as soon as the project exists.
Watch out
a Zap on this trigger that also runs Create Project will fire itself again and loop.
3

List Tags

Polling trigger

In Zapier“Lists all tags.”

The odd one out. It lists the tags of the account, and Zapier keeps only the ones it has not seen before, so a new tag starts the Zap once.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
your ops lead wants to know when someone adds a tag, to keep the reporting categories tidy.
Watch out
it is the only trigger here that waits for a check; if speed matters, build on one of the six instant triggers instead.
4

New Task

Instant trigger

In Zapier“Triggers when a new task created.”

Starts the Zap whenever a task is created in Everhour. It is the hook for anything that should follow a fresh piece of work.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a marketing team that wants each new task posted to the channel where the account manager follows the client.
Watch out
answering it with Create Task in Everhour creates a task that sets off the trigger again.
5

Task Time Updated

Instant trigger

In Zapier“Triggers when time that belongs to a task is added, edited or removed.”

Catches any change to the time on a task: added, edited or removed. Despite the name, a deletion fires it too.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a consultancy that bills by the hour and wants every time change mirrored in its invoicing sheet.
Watch out
pairing it with Add Time on the same task restarts the Zap, and each correction of an entry is one more run.
6

Timer Started

Instant trigger

In Zapier“Triggers when a timer is started. Timer should be with a task.”

Fires when someone hits start on a timer. Only timers attached to a task count, so a timer running without a task is ignored.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a remote team that sets each person's chat status to busy as soon as they start tracking.
Watch out
if your team tracks time without picking a task, this trigger will stay silent.
7

Timer Stopped

Instant trigger

In Zapier“Triggers when a running timer is stopped. Timer should be with a task.”

The mirror of the previous one: it reacts when a running timer is stopped, again only for timers attached to a task.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
you want a short work log entry written in your notes app each time a tracked session ends.
Watch out
a Stop Timer run by another Zap can set this one off too, so keep the two Zaps from feeding each other.
Actions

Everhour actions on Zapier

Everhour gives you 7 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Client

Action

In Zapier“Creates a new client.”

Adds a client to Everhour. Only the Name is required, which makes it easy to feed from a CRM or a signed proposal.

When to use it
a deal is marked won in your sales tool and the client should exist in Everhour before the first hour is logged.
2

Create Project

Action

In Zapier“Creates a new project.”

Opens a new Everhour project. Project Name and Project Type are required: List shows sections stacked vertically with their tasks, Board shows them as columns.

When to use it
right after New Client, to give each client a project with your usual layout.
3

Create Section

Action

In Zapier“Сreates section (column) in a project.”

Adds a section, which is a column on a Board project, inside a project you name. Project and Section Name are required.

When to use it
lay out the phases of a new project, one action per phase.
Watch out
three phases means three actions, so three tasks per project.
4

Stop Timer

Action

In Zapier“Stops the current timer.”

Stops the timer currently running. No field to fill is listed for it: it acts on whichever timer is running, not on one you pick.

When to use it
close the clock automatically when a meeting ends or when someone checks out in another tool.
Watch out
if the running timer is attached to a task, stopping it can set off Timer Stopped in turn.
5

Create Task

Action

In Zapier“Creates a new task.”

Creates a task in a project. Project and Task Name are required, so the project has to exist first.

When to use it
a support ticket needs billable work and you want a matching task ready to track against.
Watch out
do not pair it with New Task in the same account, or the Zap loops.
6

Add Time

Action

In Zapier“Adds your time to a task.”

Logs time on a task. Project, Task and Time are required, and Time takes values like 4h or 2h 15m.

When to use it
hours recorded in a calendar or a form, for a workshop say, should land on the right task without anyone retyping them.
7

Start Timer

Action

In Zapier“Starts a new timer for a task.”

Starts a new timer on a task. It needs the Project and the Task, both required.

When to use it
a button press or a check-in in another tool should start tracking without opening Everhour.
Watch out
it fires Timer Started, which matters if another Zap listens to it.
Searches

Everhour searches on Zapier

5 search steps look for data that already exists in Everhour, so a later step can use it.

Search steps sit at the bottom of the action list in the editor, under their own SEARCH heading. They fetch something that already exists so later steps can use it. Three settings decide what happens when the lookup goes sideways.

1

Find Member

Search

In Zapier“Finds a member by name.”

Looks up a member of your Everhour team by name, with Member Name required.

When to use it
a form gives you a person's name and later steps need the matching team member.
Watch out
if two members share the same name, the first match wins unless you change the setting.
2

Find Internal Project

SearchFind or create

In Zapier“Finds a project for creating task/section by name”

Finds an Everhour project by name, the kind that tasks and sections can be created in. Projects from connected tools will not be found. Its find-or-create variant, Find or Create Internal Project, is this same search with creation ticked.

When to use it
before Create Task, to land work in the right project or open it if missing.
3

Find Project

Search

In Zapier“Finds a project by name”

Retrieves a project by its name, Project Name being the only required field. It has no find-or-create variant.

When to use it
a client email mentions a project and the next steps need its record, for instance to log time against it.
4

Find Section

SearchFind or create

In Zapier“Finds a section by name.”

Locates a section by name inside a project; Project and Section Name are both required. Find or Create Section is the same search with creation ticked, so a missing phase gets added on the fly.

When to use it
route incoming work into the right phase of a project without checking first that the phase exists.
5

Find Task

SearchFind or create

In Zapier“Finds a task by name.”

Fetches a task by its Task Name, the one required field. Find or Create Task is this search with creation ticked, which avoids duplicates when the same request comes in twice.

When to use it
before Add Time or Start Timer, both of which need a Task.

The three settings every search exposes

  1. Successful if no search results are found?
    On its default, a search that finds nothing stops the Zap and the steps depending on it are skipped. Switched on, the Zap carries on empty-handed.
  2. Create X if it doesn't exist yet?
    Ticking this turns a search into a find-or-create. It then drops the setting above and asks for what it needs to create the missing item.
  3. If multiple search results are found?
    Three ways out when several items match: keep the first one, which is the default, stop the Zap, or hand all of them on at once.
When it breaks

Where an Everhour Zap breaks

Zapier attaches no help article to Everhour and no limit specific to the app is documented. The breakages come from Zapier's general mechanics, and they show up in time tracking in very recognizable ways.

Four cases cover the ground. If your Zap misbehaves beyond them, the Zapier troubleshooting page is the next stop.

  • Past hours never come through

    A Zap reacts only to what happens after it is published. Time already logged, tasks and projects created before are not picked up; moving that backlog is a separate job.

  • The Zap that feeds itself

    New Task followed by Create Task, or Task Time Updated followed by Add Time on the same task, fires the trigger again and again. Tasks drain fast.

  • A bulk import gets held back

    Importing a batch of projects or tasks sends a burst of events at once. Zapier's flood protection can hold such a batch back instead of running it.

  • A tag only counts once

    List Tags keeps track of what it has already seen, so the same tag never starts the Zap twice. A tag that already existed when the Zap went live never fires it.
Need help

Need help automating Everhour with Zapier?

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FAQ

Everhour and Zapier: frequent questions

01Is the Everhour Zapier integration free?
Yes, on the free plan, within its limits. Everhour is not a premium app, so you can connect it without paying, and the free plan gives 100 tasks a month and unlimited Zaps. The limit is the size of a Zap: free Zaps are two steps, one trigger and one action. Adding a filter, a search like Find Task, or a second action makes the Zap multi-step, which needs a paid plan. Plan prices change often, so check the current grid on Zapier before you decide.
02How many tasks does an Everhour Zap use?
One task for each action that completes, nothing for the trigger. A Zap that answers Timer Stopped with one action uses one task per stopped timer. A Zap that answers New Project with two Create Section steps and a Create Task uses three tasks per project. Failed actions are not counted, and Zapier checking for new tags costs nothing. The bill is actions per run times number of runs, so watch triggers that fire often, like Task Time Updated.
03Are Everhour triggers real time?
Six of the seven are. New Client, New Project, New Task, Task Time Updated, Timer Started and Timer Stopped are instant: Everhour calls Zapier the moment the event happens, on every plan. List Tags is the exception, a polling trigger: Zapier checks for new tags at an interval that depends on your plan, every 15 minutes on the free one, 2 minutes on Professional and 1 minute on Team and Enterprise. In the editor, a Zap built on an instant trigger shows a lightning bolt.
04What does connecting Everhour to Zapier take?
An Everhour account and the right to sign in to it. In Zapier, open Apps, click + Add connection, search for Everhour and confirm with Add connection, then sign in in the tab that opens and grant access. For projects you do not own, you also need read or write rights. Keep in mind that most actions require a Project, and that Find Internal Project only finds projects created in Everhour, not those coming from connected tools.
05Why can a Zap not find a project synced from another tool?
Because Find Internal Project only looks at projects that live in Everhour itself. Projects that come from connected tools will not be found, even if you type the exact name. This search is the one meant for creating tasks and sections, so a Zap that relies on it to place a task can stop there. Two ways around it: tick creation on the search, which turns it into Find or Create Internal Project and opens the project in Everhour when it is missing, or create the project in Everhour with Create Project beforehand so the internal search can reach it.
06What if the Everhour operation you need does not exist?
Then Zapier cannot do it with this app, and it is better to know before building. There is no action to edit or delete an existing task, project or client, no trigger for an updated project, and tags can be watched but not created. Two workarounds stay within what exists: chain a search and a create, for instance with a find-or-create on Find Task, or let Everhour handle that step by hand. If the missing piece is central, check whether another tool covers it.
07Zapier, Make or n8n for Everhour?
Decide on criteria, not a ranking. On Zapier, the facts that matter for Everhour are that six triggers are instant and one is polling, that each completed action is billed, and that free Zaps stop at two steps. Then compare the same points on the other tools: which Everhour events they react to, which actions and searches they offer, how a run is billed, and who will maintain the workflow. The right choice follows from the operations you actually use.
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