FileCloud Zapier integrationAutomate FileCloud with Zapier.
The FileCloud Zapier integration gives you 1 trigger, 3 actions and 0 searches. Enough to react when a file lands in a folder, create folders and text files on demand, and push files from other apps into your own FileCloud server.
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What the FileCloud Zapier integration actually does
It links the FileCloud server your company runs on its own infrastructure to the other apps you use, through Zapier. A Zap (the automation you build on Zapier: one starting event, then the steps that follow it every time) can watch a FileCloud folder, or write into FileCloud when something happens elsewhere.
Three results come up again and again. First, a heads-up: a new file dropped in a shared folder tells the team in their chat app, thanks to New Files in Folder. Second, a tidy archive: a signed contract or an email attachment from another service lands in FileCloud by itself, with Upload File. Third, structure on autopilot: every new client or project gets its folder from Create Folder, and a short note goes next to it with Create Text File.
Now the honest part. Zapier offers nothing to search FileCloud, move a file, share it, rename it or delete it. The trigger only sees files added directly to the folder you pick, never its subfolders. And there is no instant trigger here (more on that below), so every reaction waits for the next check.
If that list of missing moves is a dealbreaker, look at the FileCloud Make integration before you commit, and read Make vs Zapier for the wider picture.
Zapier vocabulary in one minute
Seven words cover everything on this page. Each one is explained once, here.
- Zap
- Your automation on Zapier. It starts from one event, then runs its steps each time that event happens again.
- Trigger
- The event that starts the Zap, for example a new file in a FileCloud folder. Once the Zap is on, Zapier waits for it.
- Action
- The step that does the work after the start: it creates, writes or copies something for you in an app.
- Task
- Zapier's billing unit: each FileCloud folder, text file or upload that actually gets done uses one from your monthly allowance.
- Polling vs instant
- FileCloud never pings Zapier. Zapier has to come and ask on a timer what landed in the folder, which is polling; the instant kind does not exist here.
- Filter
- A gate between the trigger and the action: a file that fails your rule ends the run, a file that passes moves on.
- Connection
- The FileCloud login Zapier saves the first time, so building the second and third Zap never asks for your server credentials again.
What a FileCloud Zap costs you
FileCloud is not a premium app, so it works on the free plan. The bill is counted in tasks.
- Premium appNo, free plan works
- Free plan tasks100 per month
- Free plan Zap sizeTrigger plus one action
- Trigger costZero tasks
The trigger never costs anything, however often Zapier checks the folder. Looking for new files is free too. Each action that succeeds counts as one task, and a failed one counts for nothing. The free plan gives 100 tasks a month and checks every 15 minutes, but it only builds two-step Zaps: one trigger, one action. Add a filter or a second action and the Zap becomes multi-step, which means a paid plan.
Connect your FileCloud account in 3 steps
- 01
Open the Apps page
In your Zapier account, go to Apps and click + Add connection. You need a FileCloud account first, plus rights on any folder you do not own but want the Zap to read or write.
- 02
Pick FileCloud
Type FileCloud in the search box of the dialog, select it, then click Add connection. A new tab opens on the FileCloud side, where the last step happens.
- 03
Sign in and grant access
Log in with your FileCloud account and allow Zapier to use it. The connection is now saved, and every FileCloud step of every Zap can reuse it without asking again.
Your first Zap: ping a Slack channel when a new file arrives
GoalA design studio drops client deliverables in one FileCloud folder and wants the project channel told, but only for the files that matter.
- 01
Create the Zap
Start a new Zap and choose FileCloud as the app that starts it, with New Files in Folder as the event. Pick the connection you made earlier.
- 02
Choose the folder
Point the trigger at the exact folder the studio uses for deliverables. Files dropped in its subfolders will be ignored, so choose the level where people really save.
- 03
Test the trigger
Run the test. Zapier brings back the three most recent files of that folder, so you can build the rest on a real one instead of guessing.
- 04
Add the filter
Add a Filter step and base the rule on a value you spotted in the test sample. Pick a text rule for text: the wrong rule type is why filters never pass.
- 05
Add the Slack action
Add Slack with Send Channel Message, choose the project channel and drop in details from the FileCloud step. Test it once and read what came back.
- 06
Publish
Click Publish to switch it on and let it run by itself. With the filter, this is a multi-step Zap, so it runs on a paid plan.
FileCloud triggers
1 event starts a Zap when something happens in FileCloud. Zapier checks for them at the interval your plan allows.
New Files in Folder
Polling triggerIn Zapier“Triggers when a new file is added directly to a specific folder (but not its subfolders).”
This one starts your Zap whenever someone adds a file straight into the folder you chose. Anything saved inside its subfolders stays invisible to it, so the folder level you pick decides what gets caught.
FileCloud actions
FileCloud gives you 3 actions. For each one: what it does for you, when to reach for it, and what to watch out for.
Create Folder
ActionIn Zapier“Creates a brand new folder at the path you specify.”
Makes a fresh folder at the path you set, named with the value you give it. Mapping that name from an earlier step gives every new item its own place.
Create Text File
ActionIn Zapier“Creates a brand new text (.txt) file from plain text content you specify.”
Writes a plain text file from content you type or map. Zapier always adds the .txt extension itself, so leave it out of the file name.
Upload File
ActionIn Zapier“Copy an already-existing file from another service to FileCloud.”
Copies a file that already exists in another service into FileCloud. The original stays where it was; FileCloud gets its own copy.
When the Zap breaks
Zapier has no help article tied to FileCloud, so the traps below are the general ones. They hit this app hard because its only trigger watches a folder.
Most broken FileCloud Zaps come from one of four situations. If a run fails and you cannot see why, the Zapier troubleshooting page walks through the usual suspects.
The backlog never comes through
A Zap only reacts to files added after it goes live. Files already sitting in the folder are ignored, and moving them is a separate job.The Zap feeds itself
Point Create Text File or Upload File at the folder the trigger watches, and each new file restarts the Zap. Tasks vanish fast.A bulk drop gets held back
Copy a whole archive into the watched folder at once and Zapier's flood protection can hold the batch back instead of firing for every file.Subfolders stay silent
The trigger reads only files added directly to the chosen folder. A colleague who saves one level deeper never sets the Zap off.
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