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Gumlet Zapier integrationAutomate Gumlet with Zapier.

The Gumlet Zapier integration ties your video library and live streams to the rest of your tools. Zapier lists 11 triggers, every one instant, 6 actions and 1 search for Gumlet, and it runs on the free plan from the very first Zap.

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Overview

What the Gumlet Zapier integration does for your video work

Connecting Gumlet to Zapier lets your video hosting talk to the tools around it. When a video is uploaded, a live stream changes state, a viewer fills the form inside a video or someone comments, Zapier hears it at once and can act in Gumlet or in any other app you connect.

Three outcomes cover most setups. A tidy library without manual edits: New Video Added starts the Zap, then Update Title and Update/Set Tags clean up the metadata. Leads that reach your sales tools: New Lead Captured fires when someone fills the form inside one of your videos, so the contact can go straight to your CRM. Live events that run themselves: five triggers follow a live stream from creation to completion, and Create a Live Stream can open a new one from another tool.

Now what Zapier does not do here. There is no action to delete a video, to change a description or a thumbnail, or to build a playlist. The one search only finds videos, nothing else. If your process needs any of that, it stays manual in the Gumlet dashboard or goes through another tool.

Gumlet also has a module on Make, built differently: check the Gumlet Make integration and the Make vs Zapier comparison before you settle.

Vocabulary

Zapier vocabulary in one minute

Eight words you will see in the editor. Learn them here and the rest of the page reads faster.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run every time that trigger happens.
Trigger
The event in an app that starts your Zap, such as a new video in Gumlet. Once the Zap is on, Zapier waits for it.
Action
What the Zap does after it starts: the step that writes, sends or changes something for you, in Gumlet or in another app.
Task
The unit Zapier bills. One task is one action your Zap completed successfully, and your plan counts how many you use.
Polling vs instant
Zapier checks a polling trigger on a timer. An instant trigger is reported by the app the moment it happens. All 11 Gumlet triggers are instant.
Filter
A step that lets the Zap go on only when what arrived meets the condition you set, and stops it otherwise.
Search step
A step that looks up something already stored in an app, here a video, so the steps that follow can use what it found.
Multi-step Zap
Any Zap beyond one trigger and one action. A second action, a filter or a search makes it one, and it needs a paid plan.
Cost

What a Gumlet Zap really costs

Gumlet is not a premium app, so it is available on every Zapier plan, the free one included.

  • TriggerFree, never counted
  • Each successful action1 task
  • Free plan100 tasks a month, two-step Zaps
  • Premium appNo, works on the free plan

The trigger is free: a new video, a comment or a stream going live costs nothing on its own. Each action that succeeds counts one task, and an action that fails counts none. Three actions in a Zap means three tasks per run. The free plan gives 100 tasks a month and builds two-step Zaps only. Add a filter, a second action or a search step like Find Video and the Zap becomes multi-step, which needs a paid plan. The polling grid below never slows Gumlet down, since every trigger it offers is instant.

Connect

Connect your Gumlet account to Zapier

  1. 01

    Open the Apps page

    In Zapier, go to Apps and click + Add connection. A connection is your Gumlet account linked once, then reused by every step that needs it, in every Zap.

  2. 02

    Pick Gumlet

    Search for Gumlet in the dialog, select it and click Add connection. Keep your Gumlet sign-in details nearby, because the very next step asks for them.

  3. 03

    Sign in and allow access

    Sign in to Gumlet in the tab that opens and grant Zapier access. If the account belongs to a client, you need read or write access on the workspaces and streams the Zap will touch.

First Zap

Your first Zap: clean metadata on every upload

GoalEach new video added to a Gumlet workspace gets a clean title and a set of tags.

  1. 01

    Create the Zap

    Start a new Zap in the editor. This is the Build stage: pick the app and event that start it, then the steps that follow, and map fields between them.

  2. 02

    Set the trigger

    Choose Gumlet, then New Video Added, select your connection and the workspace to watch. A lightning bolt in the editor marks the trigger as instant.

  3. 03

    Test the trigger

    Run the test. Zapier brings back the three most recent videos of the connected account, so you map fields from a real upload rather than a guess.

  4. 04

    Rename the video

    Add Update Title, map the video from the trigger and write the title pattern you want. Test the step and check what Gumlet sent back.

  5. 05

    Tag it

    Add Update/Set Tags on the same video. Map the same video again. This second action makes the Zap multi-step, so it needs a paid plan.

  6. 06

    Publish

    Click Publish to switch the Zap on. Only videos uploaded from then on are handled; the existing library stays exactly as it is.

Triggers

Gumlet triggers: what starts a Zap

11 events start a Zap when something happens in Gumlet, and 11 of them are instant: the app calls Zapier straight away, whatever your plan.

1

Live Stream Active

Instant trigger

In Zapier“Triggers when a live stream is active”

The Zap starts when one of your live streams becomes active. For a webinar team, that is the moment to tell people the broadcast is on.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a training company posting a message in its community chat as soon as the weekly class goes live.
Watch out
Live Sources is a required field, so at least one live source must already exist in Gumlet before this trigger can be set up.
2

Live Stream Completed

Instant trigger

In Zapier“Triggers when a live stream is completed”

Once a live stream is over, this trigger hands it to your Zap. It is the natural end point of an event, when follow-up work can begin.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a conference organiser who logs every finished session in a shared sheet and alerts the editor who prepares the replay.
Watch out
it asks for the same required Live Sources field as the other live triggers, so choose the sources while you build it.
3

New Live Stream

Instant trigger

In Zapier“Triggers when a new live stream is created”

Each live stream created in Gumlet starts the Zap, at the very first step of its life. Useful to announce something ahead of time.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a church or association adding each new stream to its public event calendar the day it is scheduled.
Watch out
if another Zap of yours runs Create a Live Stream, the stream it makes can start this trigger too, so watch for one Zap feeding the other.
4

Live Stream Disconnected

Instant trigger

In Zapier“Triggers when a live stream is disconnected”

When a live stream drops its connection, Gumlet reports it through this trigger. It is the closest thing to an alarm the integration offers.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a sports club streaming matches that texts the volunteer at the camera the moment the feed cuts.
Watch out
Live Sources is mandatory here too, so the alert cannot be built until a live source exists in your account.
5

Live Stream Ready

Instant trigger

In Zapier“Triggers when a live stream is ready”

This one reacts when a live stream is reported as ready. It gives your team a cue to get set before the broadcast.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a media company pinging the host and the moderator in their team chat so both are on standby.
Watch out
with no live source to pick in its required field, this trigger cannot be configured at all.
6

New Lead Captured

Instant trigger

In Zapier“Triggers when someone fill the form inside your video”

Someone fills the form you placed inside a video, and that contact arrives in your Zap. Of all eleven triggers, this is the one that feeds sales rather than production.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a software company with product demos that sends each viewer who leaves an email to the CRM used by sales.
Watch out
choosing the workspaces is a required step of the setup, so pick every workspace where your video forms live.
7

New Video Added

Instant trigger

In Zapier“Triggers when new video is uploaded on Gumlet.”

A video uploaded to Gumlet starts the Zap, which makes it the entry point for anything about your library.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
an online course creator who titles and tags every upload in one pass, then posts the new lesson in the student forum.
Watch out
the workspace ID is required, which means the trigger follows the workspaces you chose and nothing else.
8

Playlist Created

Instant trigger

In Zapier“Triggers when a new playlist is created”

Every new playlist in your selected workspaces fires this trigger. Handy when playlists mirror courses, seasons or clients.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a video agency opening a project card in its task board each time a playlist is created for a new client.
Watch out
there is no action to create a playlist from Zapier, so this trigger only reacts to playlists made in Gumlet.
9

Video Comment

Instant trigger

In Zapier“Triggers when a new comment is added or resolved on your videos”

Comments on your videos come in here, both when one is added and when one is resolved. It is how review feedback leaves Gumlet.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a production team forwarding each new client comment to the editor in charge of that cut.
Watch out
resolving a comment also fires the Zap, so expect two runs for one comment that gets closed.
10

Video Added or Removed From Playlist

Instant trigger

In Zapier“Triggers when a video is added or removed from playlist”

A single trigger for two moves: a video going into a playlist, or coming out of one. The Zap sees both.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a membership site keeping its course outline document in sync with what sits in each playlist.
Watch out
since additions and removals share the trigger, a Zap that should act on one only needs a filter, which means a paid plan.
11

Video Updated

Instant trigger

In Zapier“Triggers when video data is updated (title, description, tags, thumbnail, metadata)”

Changes to a video's data start this trigger: title, description, tags, thumbnail or metadata. It watches the collections you select.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a marketing team copying every title change to the catalogue sheet used for the website.
Watch out
never pair it with Update Title or Update/Set Tags on the same video. The action changes the video, which fires the trigger again, in a loop.
Actions

Gumlet actions: what a Zap can do in your account

Gumlet gives you 6 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create a Live Stream

Action

In Zapier“Creates a live stream and give the stream details.”

Opens a new live stream and returns its details for the next steps. You choose the live source, the name, the output resolutions and the orientation.

When to use it
each webinar booked in your events tool gets its Gumlet stream prepared automatically.
Watch out
all four of those settings are required, so the live source has to exist in Gumlet beforehand.
2

Invite Member

Action

In Zapier“Invites a channel member”

Invites a person to a channel, which Gumlet ties to a workspace. You supply the member's name and email from an earlier step.

When to use it
a new hire added to your HR tool gets access to the internal training channel on day one.
Watch out
the channel workspace, member name and email are all required.
3

Remove Member

Action

In Zapier“Removes a channel member”

Takes a member out of a channel, using the channel workspace and the email they were invited with.

When to use it
someone leaves the company and loses access to internal videos without anyone having to remember.
Watch out
both the channel workspace and the member email are required, so the earlier step must carry that email.
4

Update/Set Tags

Action

In Zapier“Update or Add tags to the video”

Adds tags to a video or updates the ones it has, again by asset ID. One action covers both setting and changing them.

When to use it
marking each video with the client or topic it belongs to, taken from the trigger.
Watch out
triggered from Video Updated on the same video, it creates a loop that burns tasks.
5

Update Title

Action

In Zapier“Update Title of the Video”

Replaces the title of a video, identified by its asset ID. It is the quickest fix for raw file names left by an upload.

When to use it
applying your naming rule, such as course and lesson number, to every new upload.
Watch out
it needs the video asset ID, which a trigger or Find Video can supply.
6

Upload Video

Action

In Zapier“Upload a video to your Gumlet account.”

Adds a video to a Gumlet workspace from a link. You hand over the address of the file and the target workspace, nothing more.

When to use it
recordings saved by another tool are pushed to Gumlet for hosting as soon as they exist.
Watch out
the URL must point to the video file itself and be publicly reachable, not to a page that plays it, such as a YouTube link.
Searches

Gumlet search: finding a video that already exists

1 search step looks for data that already exists in Gumlet, so a later step can use it.

A search step looks something up in Gumlet and hands it to the next step. In the editor, it sits at the bottom of the Action event list under SEARCH, and some action fields offer + Add search step to insert it for you. Gumlet decides whether the match must be exact. There is no find-or-create version.

1

Find Video

Search

In Zapier“Finds a video in the workspaces”

Looks for a video in your workspaces so a later step can work on it. It is how a Zap started outside Gumlet gets hold of the asset ID that Update Title or Update/Set Tags need.

When to use it
a form in your project tool flags a video to retag, and the Zap has to locate it first.
Watch out
the workspace is required, so search the right one.

The three settings every search exposes

  1. Successful if no search results are found?
    Left on its default, a search that finds nothing stops the Zap and skips the steps that depend on it. Switch it on and the Zap goes on empty-handed.
  2. Create X if it doesn't exist yet?
    This box would make the search a find-or-create. Find Video does not offer it, so a missing video is never uploaded for you.
  3. If multiple search results are found?
    Three ways out: keep the first match, the default, stop the Zap, or pass every match on at once.
When it breaks

When a Gumlet Zap breaks

Zapier attaches no help article to Gumlet, so the traps below are the general ones, plus how they show up with video.

Most failures come from how Zaps behave rather than from Gumlet itself. Read these four before you publish, and keep the Zapier troubleshooting guide open if a run goes wrong.

  • Your back catalogue is ignored

    A Zap only reacts to what happens after you publish it. Videos, comments or streams that existed before stay untouched; moving that history is a separate job.

  • The update loop

    Video Updated plus Update Title or Update/Set Tags on the same video is a loop: the action changes the video, the trigger fires again, and tasks drain fast.

  • A bulk upload held back

    Importing a whole library or migrating from another host can make a trigger return a huge batch at once. Zapier's flood protection may hold those runs back.

  • Find Video comes back empty

    With the default setting, a search with no match stops the Zap. Looking in the wrong workspace is the usual cause of a run that halts early.
Need help

Need help automating Gumlet with Zapier?

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FAQ

Gumlet Zapier integration: common questions

01Is the Gumlet Zapier integration free?
Yes, it works on Zapier's free plan because Gumlet is not a premium app. The free plan gives you 100 tasks a month and as many Zaps as you like, each limited to two steps: one trigger and one action. Add a filter, the Find Video search or a second action, and the Zap turns multi-step, which needs a paid plan. Zapier changes its prices often, so check its pricing page before you choose a plan.
02How many tasks does a Gumlet Zap use?
One task per action that succeeds, and nothing for the trigger. A Zap that renames each new video uses one task per upload. If it also sets tags, that is two tasks per upload. Watching for new events never costs anything, and a failed action is not counted. A few apps and actions use more than one task, so keep an eye on your task count once the Zap is live.
03Does Gumlet trigger Zaps instantly?
Yes. All 11 Gumlet triggers are instant: Gumlet tells Zapier the moment a video is added, a stream changes state, a lead fills a form or a comment arrives, and the Zap starts right away. That holds on every plan, the free one included, so the 15-minute check of the free plan does not apply. A lightning bolt in the editor marks an instant trigger, and the app decides that type, not you.
04What does connecting Gumlet to Zapier require?
A Gumlet account and a Zapier account. In Zapier you open the Apps page, click + Add connection, choose Gumlet, sign in to Gumlet in the tab that opens and grant access. If you work on a client's account, get read or write access on the workspaces the Zap will use. The connection is then reused by every Gumlet step in every Zap, so you set it up once and forget about it.
05What kind of link does Upload Video need?
A publicly accessible link to the video file itself. The field asks for the address of an actual video, the kind that ends like example.com/video.mp4, and not a video page such as a youtube.com address. A link that only opens once someone is signed in is not publicly accessible, so it does not meet what the field asks for. The step also needs the workspace that will receive the video. Test it once with a real file from the tool that produces your recordings before you publish the Zap.
06What if the Gumlet operation you need is missing?
Then Zapier cannot do it for you today. Gumlet's app page on Zapier shows 11 triggers, 6 actions and 1 search. There is no step to delete a video, change its description or thumbnail, or build a playlist, for example. In that case, check whether another tool covers the step, compare with the Gumlet module on Make, or ask a specialist whether a workaround exists with the operations that are available.
07Zapier, Make or n8n for Gumlet?
It depends on your criteria, not on a ranking. On the Zapier side, the facts are on this page: 18 Gumlet operations, 11 triggers that are all instant, 6 actions, one video search, a free plan limited to two-step Zaps and a task for each successful action. Start from the operation your workflow needs and check that it is in that list. Then look at what your team already runs and knows. Gumlet also has a page on Make, so compare the operations offered on each side before deciding.
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