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JobAdder Zapier integrationAutomate JobAdder with Zapier.

JobAdder Zapier integration: 14 triggers, 25 actions and 13 searches let a Zap react to candidates, job orders and placements the second they move, then write notes, tasks and records back into JobAdder. Every trigger is instant, even on the free plan.

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Overview

What the JobAdder Zapier integration does for a recruiting desk

The JobAdder Zapier integration links your JobAdder account (the applicant tracking system and CRM built for recruiters) to the other tools you use, through a Zap: an automation that waits for one event, then runs one or more steps every time it happens. Nothing to code. You pick the event, the step that follows, and which details go where.

Three results show up again and again. A follow-up task per placement: Placements - New or Status Changed starts the Zap, Create User Task books the check-in call for the consultant. A candidate file that builds itself: a form answer becomes a record through Create Candidate, and Attach a Candidate Document drops the resume on it. A job board alert: New Job Ad Posted pushes each live ad to your team chat so nobody shares an old link.

What Zapier does not do here: there is no delete action, so a Zap can create, update and annotate records but never remove one. It also cannot look back. A Zap only sees what happens after you switch it on, so last month's candidates stay where they are. And most actions want a JobAdder ID (candidate, job, company), which means many useful Zaps need a search step in front of the action.

If you are weighing other tools, the same app is covered on the JobAdder Make integration page, and n8n vs Zapier lays out the criteria side by side.

Vocabulary

Zapier vocabulary in one minute

Eight words carry the whole page. Read them once, they come back everywhere below.

Zap
Your automation on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event in JobAdder that starts the Zap, like a new candidate or a placement. Once the Zap is on, Zapier waits for it.
Action
What the Zap does once started: the step that writes a note, creates a record or updates a status for you.
Task
The unit Zapier bills. One action that completes successfully counts as one task; your plan gives you a number of them.
Polling vs instant
A polling trigger is checked on a timer. An instant one is reported by the app the moment it happens. All JobAdder triggers are instant.
Filter
A step that lets the Zap continue only when what arrived meets your condition, and stops it quietly otherwise.
Search step
A step that looks up something already in JobAdder, like a candidate, so the next steps can use what it found, often its ID.
Connection
Your JobAdder account linked to Zapier once, then reused by every step of every Zap that touches JobAdder.
Cost

What a JobAdder Zap really costs

JobAdder is not a premium app on Zapier, so it works from the free plan.

  • Premium appNo, available on the free plan
  • Free plan100 tasks a month, two-step Zaps only
  • Trigger and waitingFree, never counted
  • Filter or search stepMakes the Zap multi-step, paid plan

The trigger never costs a task, and neither does waiting for it. Each action that succeeds counts once, so a Zap with three actions burns three times faster; a failed action is not billed. The free plan gives 100 tasks a month but only two-step Zaps: one trigger, one action. Add a filter or a search (and on JobAdder you often need one for IDs) and the Zap becomes multi-step, which needs a paid plan. The interval grid below only matters for polling triggers, and JobAdder has none.

Connect

Connect JobAdder to Zapier in three steps

  1. 01

    Open your connections

    In Zapier, go to the Apps page of your account and click + Add connection. You need a JobAdder login, plus access to any records you do not own but want the Zap to touch.

  2. 02

    Pick JobAdder and sign in

    Type JobAdder in the search box of the dialog, select it, then click Add connection. A new tab opens on the JobAdder sign-in page: log in with the account the Zaps should act as.

  3. 03

    Grant access

    Allow Zapier to use the account. The tab closes and JobAdder shows up in your list. From now on, every step that uses JobAdder offers this connection, so you never sign in twice.

First Zap

Your first Zap: a task for every new placement

GoalWhen a placement is created in JobAdder, keep only the new ones and book a follow-up task for the consultant.

  1. 01

    Create the Zap

    Click Create, then pick JobAdder as the app and Placements - New or Status Changed as the event. Choose your JobAdder connection.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent placements of the account, so you map the next steps on a real one, not on placeholder data.

  3. 03

    Add the filter

    From the plus icon, add Filter. Pick the status field, a text rule, and the value of a new placement. This step makes the Zap multi-step, so a paid plan.

  4. 04

    Add the action

    Choose JobAdder again and Create User Task. Map the title, start and end dates, the assignee user ID, and set the placement as primary record.

  5. 05

    Test and publish

    Test the action and check the task really appears in JobAdder. Then click Publish: from now on, every placement creates its task within moments.

Triggers

JobAdder triggers: 14 events, all instant

14 events start a Zap when something happens in JobAdder, and 14 of them are instant: the app calls Zapier straight away, whatever your plan.

1

Entity Added to Folder

Instant trigger

In Zapier“Triggers when selected entity is added to a folder.”

This trigger fires when a record lands in the JobAdder folder you picked, which turns any folder you use as a shortlist into a starting point. During setup you say which kind of record to watch and which folder.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a candidate dropped into a hot-list folder gets a follow-up task or a heads-up to the hiring manager.
Watch out
the record type and the folder are both mandatory, so one Zap watches one folder; a second folder means a second Zap.
2

Job Ad Expired

Instant trigger

In Zapier“Triggers when a job ad has expired on a job board. Will trigger multiple times if posted on multiple job boards”

An ad coming off a job board is the signal here: Zapier receives the ad that just expired.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
remind the job owner to repost, or log the end date in the sheet where you track your ad spend per role.
Watch out
an ad posted on several boards expires several times, and each expiry starts the Zap once, so expect duplicates unless a filter keeps one board.
3

New Retained Invoice Sent

Instant trigger

In Zapier“Triggers when a retained invoice is sent”

Each time JobAdder sends a retained invoice, this event goes out to Zapier, so billing news reaches the people who follow the account.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
tell the account owner in your team chat that the client has been invoiced, or add a row to the finance team's follow-up sheet.
Watch out
an invoice is money, so test the Zap on a real recent invoice before you publish, and check the amounts land in the right place.
4

Applications - New or Status Changed

Instant trigger

In Zapier“Triggers when you receive a new Job Application and/or its status is changed.”

Every application to one of your jobs, and every move it makes through your pipeline, can start a Zap from here.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
send the candidate a short message when the application reaches the interview stage, so nobody waits for a call.
Watch out
new applications and status changes arrive through the same door; a filter on the status keeps only the moves that matter to you.
5

Candidates - New or Status Changed

Instant trigger

In Zapier“Triggers when a new Candidate record is created and/or its status is changed.”

New candidate records, status updates on existing ones, or both: the When to Trigger setting decides which ones start the Zap.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
add each new candidate to your talent newsletter, or ping the consultant when someone becomes available again.
Watch out
When to Trigger is mandatory and starts on new records only, so status changes stay silent until you switch it.
6

Companies - New or Status Changed

Instant trigger

In Zapier“Triggers when a new Company record is created and/or its status is changed.”

Client companies get the same treatment as candidates: a company created in JobAdder, or one whose status moves, sets this off.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
when a prospect turns into a client, create the matching customer in your invoicing tool so billing does not start from a blank form.
Watch out
a status change on an old company also fires if you choose it, so think about which moves you really want to hear about.
7

Contacts - New or Status Changed

Instant trigger

In Zapier“Can trigger when a new Contact record is created and/or its status is changed.”

Hiring managers and other people at your clients live in JobAdder as contacts, and this trigger watches them come in or change status.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a new hiring manager joins your client email list, or gets a welcome message from the consultant who owns the account.
Watch out
if your Zap later updates the same contact, check it cannot change the status and set itself off again.
8

New Interview / Meeting Event Scheduled

Instant trigger

In Zapier“Triggers when you have scheduled an event.”

Booking an interview or a meeting in JobAdder is enough here: the scheduled event goes straight to Zapier with its details.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
copy every interview into a shared team calendar, or text the candidate a reminder with the time and place.
Watch out
this is the event trigger JobAdder now recommends; the interview-only trigger below is on its way out, so build new Zaps on this one.
9

New Interview Scheduled

Instant trigger

In Zapier“Triggers when you have scheduled an interview. (To be Deprecated - use the new Event Scheduled Trigger instead)”

This is the older, interview-only version of the event trigger above, still offered in the editor for Zaps that already rely on it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
only to keep an existing Zap running while you move it to New Interview / Meeting Event Scheduled.
Watch out
JobAdder flags it as soon to be deprecated, so a Zap built on it today is a Zap you will rebuild later.
10

New Job Ad Posted

Instant trigger

In Zapier“Triggers when a new job ad is posted on a job board. Will trigger multiple times if posted on multiple job boards”

As soon as a job ad goes live on a board, Zapier gets the ad and can share it wherever your team or your network will see it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
post each new ad to a team chat channel or a social account, so referrals start the day the role opens.
Watch out
one ad on three boards means three runs and three tasks per action; filter on the board if one post is enough.
11

Job Orders - New or Status Changed

Instant trigger

In Zapier“Triggers when a new Job Order is created and/or its status is changed.”

Job orders, the roles a client has asked you to fill, start the Zap when they are created or when their status changes.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
open a card on your project board for each new role, or warn the delivery team when a job goes on hold.
Watch out
a Zap that answers with Create Job Order in the same account can loop; keep the trigger and the action on different events.
12

Placements - New or Status Changed

Instant trigger

In Zapier“Triggers when a new Placement record is created and/or its status is changed.”

The moment a candidate is placed, or a placement changes status, JobAdder hands the record to Zapier.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
start onboarding paperwork, add the starter to the payroll sheet, or book the consultant a check-in task for the first week.
Watch out
a status change also counts as an event, so a placement that moves twice runs the Zap twice; a filter keeps only the step you care about.
13

Opportunities - New or Stage Changed

Instant trigger

In Zapier“Triggers when a new Opportunity record is created and/or its stage is changed.”

Sales opportunities follow stages rather than statuses, and this trigger follows them, from a fresh lead to a signed deal.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
alert the business development lead when a deal reaches a late stage, or log every stage move in a reporting sheet.
Watch out
When to Trigger is mandatory and defaults to new records only, so stage moves are ignored until you change that setting.
14

Entity Removed From Folder

Instant trigger

In Zapier“Triggers when selected entity is removed from a folder.”

Think of it as the mirror of the folder trigger at the top: a record taken out of a chosen folder starts the Zap.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
stop a nurture email sequence when a candidate leaves a shortlist, or clear a row in the sheet that mirrors that folder.
Watch out
as with additions, the record type and the folder are both required, so you need one Zap per folder you watch.
Actions

JobAdder actions: what a Zap can write

JobAdder gives you 25 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Add Candidate to Job

Action

In Zapier“Adds a candidate to a Job Application”

Links an existing candidate to an existing job, which creates the application in the pipeline.

When to use it
a candidate who applied through an outside form should appear straight on the job they chose.
Watch out
both the job ID and the candidate ID are required; Find Job Order and Find Candidate are the usual way to get them.
2

Add or Remove Entities in Folder

Action

In Zapier“Adds or Removes Entities in Folder”

Drops a record into a folder, or takes it out, depending on the operator you choose.

When to use it
build a shortlist folder automatically from candidates who passed a screening form.
Watch out
a Zap started by Entity Added to Folder that adds to the same folder will set itself off again.
3

Add Application Note

Action

In Zapier“Adds a note to an Application record.”

Feedback about one candidate for one job goes on the application, the link between the two.

When to use it
interview scorecards filled in a form go on the matching application.
Watch out
the application ID is required, and Find Application is the search that gets it.
4

Attach a Candidate Document

Action

In Zapier“Attach a Candidate Document.”

Uploads a file onto a candidate, typically a resume or a cover letter, with a document type and a filename.

When to use it
resumes sent as email attachments that should end up on the right candidate record.
Watch out
you need the candidate ID first, so this action usually follows Create Candidate or Find Candidate.
5

Add Candidate Note

Action

In Zapier“Adds a note to a Candidate record.”

Writes a note on a candidate record, with a note type and your text, so the history stays in one place.

When to use it
log every reply a candidate sends from your email tool on their file.
Watch out
the candidate ID, the note type and the text are all mandatory, so map each one.
6

Add Company Note

Action

In Zapier“Adds a note to a Company Record.”

Company-level news belongs here: a note filed on the client account rather than on one person.

When to use it
record each signed contract or rate change coming from your e-signature or finance tool.
Watch out
you need the company ID, which Find Company returns from a full company name.
7

Add Contact Note

Action

In Zapier“Adds a note to a Contact Record.”

Your client conversations from other tools can end up on the contact's record through this one.

When to use it
keep a trace of each meeting booked through your calendar tool on the hiring manager.
Watch out
it needs the contact ID, so pair it with Find Contact when the trigger does not carry it.
8

Create Candidate

Action

In Zapier“Creates a new Candidate Record.”

Turns any incoming lead, form answer or email into a new candidate record in JobAdder, with first name, last name and email filled in.

When to use it
a careers page form that should feed your database without anyone retyping it.
Watch out
the three identity fields are mandatory, so a form without an email field cannot feed this action.
9

Create Company

Action

In Zapier“Creates a new Company Record.”

Opens a company record from just a name, which makes it the easiest create action of the lot.

When to use it
a deal marked won in your sales tool, so the client exists in JobAdder before the first job order arrives.
Watch out
nothing stops duplicates; Find Company with its create option avoids a second record with the same name.
10

Create Contact

Action

In Zapier“Creates a new Contact Record.”

Adds a person on the client side, a hiring manager or an HR lead, as a contact record.

When to use it
a business card scanner or a demo request form that should land in JobAdder ready for a call.
Watch out
like candidates, a contact needs a first name, a last name and an email before JobAdder accepts it.
11

Create Job Order

Action

In Zapier“Creates a new Job Order”

Opens a new role in JobAdder with its title, work type and owner.

When to use it
a client intake form that should become a job order the moment it is submitted.
Watch out
if you type a custom value, Work Type and Job Owner expect the ID of an existing work type and an existing user, not their names.
12

Create Opportunity

Action

In Zapier“Creates a new Opportunity Record.”

Logs a new sales opportunity against a client, with its stage and owners, so business development work sits next to delivery.

When to use it
an inbound hiring request that sales should qualify before it becomes a job.
Watch out
company, stage and owners all take IDs when you go past the dropdowns.
13

Create User Task

Action

In Zapier“Creates a new User Task.”

Puts a dated task in a consultant's JobAdder list, tied to the candidate, job or placement it is about.

When to use it
a follow-up call after each placement, or a check after an ad expires.
Watch out
assignees accept user IDs only, and the record type and record ID it hangs from are both required.
14

Add Job Order Note

Action

In Zapier“Adds a note to a Job Order Record.”

Pins a comment to the role itself, visible to everyone working the job order.

When to use it
feedback from a client on the brief, captured from a form, lands right on the job.
Watch out
the job order ID is required; Find Job Order fetches it when the trigger does not.
15

Add Placement Note

Action

In Zapier“Adds a note to a Placement Record”

After the hire, the placement record collects what happens next, and this action writes there.

When to use it
log the answers of a first-week satisfaction survey on the placement.
Watch out
without the placement ID nothing gets written, so add Find Placement upstream when needed.
16

Update Application Status

Action

In Zapier“Updates an Application Status. (Can optionally create a note also)”

Moves an application to another status, and can add a note in the same step.

When to use it
a candidate books an interview slot through a scheduling tool and the application moves forward on its own.
Watch out
a custom status must be given as the ID of an existing status.
17

Update Candidate

Action

In Zapier“Updates a Candidate Record”

Changes fields on an existing candidate record, such as availability or the unsubscribe flag.

When to use it
a candidate unsubscribes in your email tool and JobAdder should reflect it.
Watch out
do not run it from Candidates - New or Status Changed on the same record, or it may loop.
18

Update Candidate Document Details

Action

In Zapier“Updates details of a Candidate document”

Edits the details of a document already on a candidate, not the file itself.

When to use it
retype documents after a compliance check.
Watch out
you need the attachment ID of the document, and no search on this page returns it.
19

Update Candidate Skills

Action

In Zapier“Update skills of candidate”

Rewrites the skills on a candidate, which is what your searches and matching rely on.

When to use it
skills extracted from a skills test or a parsing tool go straight onto the profile.
Watch out
it needs the candidate ID, so it often comes right after Find Candidate.
20

Update Company

Action

In Zapier“Updates a Company Record”

Edits an existing company record, found by its company ID.

When to use it
details changed in your accounting tool should land on the client in JobAdder too.
Watch out
without a company ID from the trigger, put Find Company in front, with the full name exactly as it appears in JobAdder.
21

Update Company Document Details

Action

In Zapier“Updates details of a Company document”

Changes the details of a file attached to a company, such as terms of business.

When to use it
mark a client agreement as renewed once it is signed elsewhere.
Watch out
the attachment ID is required and has to come from an earlier step.
22

Update Contact

Action

In Zapier“Updates a Contact Record”

Keeps a client contact in step with your other tools by editing the existing record.

When to use it
a hiring manager opts out of your client newsletter and the flag should follow.
Watch out
it works from the contact ID; Find Contact supplies it when your starting app only knows an email.
23

Update Contact Skills

Action

In Zapier“Update skills of contact”

The same idea applied to client contacts: their skills field gets updated from another source.

When to use it
tag hiring managers by the specialties they hire for, from a form they fill in.
Watch out
the contact ID is the only mandatory field, and Find Contact is how you get it.
24

Update Opportunity

Action

In Zapier“Updates an Opportunity Record.”

Moves or edits an opportunity that already exists, so sales progress made elsewhere shows up in JobAdder.

When to use it
a deal won in your sales tool closes the matching opportunity.
Watch out
no search exists for opportunities, so the ID has to come from an earlier step.
25

Update Placement

Action

In Zapier“Updates an existing placement in JobAdder”

Edits a placement after the fact, its job title included.

When to use it
a contract extension signed elsewhere should update the placement.
Watch out
the job title is mandatory even if you only meant to change something else, so map it every time.
Searches

JobAdder searches: finding the IDs your actions need

13 search steps look for data that already exists in JobAdder, so a later step can use it.

Most JobAdder actions want an ID. A search step finds the record first and hands its ID to the action. In the editor, searches sit at the bottom of the Action event list under SEARCH, and some fields offer + Add search step to insert one for you. Each search adds a step, so the Zap becomes multi-step.

1

Find Application

Search

In Zapier“Finds a Candidate Application. Will return one record only, use multiple fields to obtain a specific record.”

Looks up one candidate application from the details you give, and returns a single record.

When to use it
before Add Application Note or Update Application Status, when the trigger does not carry the application ID.
Watch out
only one record comes back, so combine several fields to land on the right one.
2

Find Candidate

SearchFind or create

In Zapier“Finds a Candidate Record. Will return one record only, use multiple fields to obtain a specific record.”

The search you will use most: it finds a candidate and hands its ID to the next step.

When to use it
match an email arriving from a form to an existing candidate. Tick the create option and the editor shows it as Find or Create a Candidate Record, same search, no extra operation.
3

Find Company

SearchFind or create

In Zapier“Finds a Company Record. Will return one record only, use Company ID or the full Company Name (as entered in JobAdder).”

Finds one client company, by its ID or by its full name exactly as typed in JobAdder.

When to use it
before Create Opportunity or Add Company Note. With the create box ticked it appears as Find or Create a Company Record.
Watch out
a shortened company name will not match.
4

Find Contact

SearchFind or create

In Zapier“Finds a Contact Record. Will return one record only, use multiple fields to obtain a specific record.”

Tracks down a client contact and returns that one record for the steps after it.

When to use it
attach a note from your inbox to the right hiring manager. Its create variant is listed as Find or Create Contact a Contact Record, which is the same search with the create box ticked.
5

Find Job Order

SearchFind or create

In Zapier“Finds a Job Order Record. Will return one record only, use multiple fields to obtain a specific record.”

Locates a job order so its ID can feed Add Candidate to Job or Add Job Order Note.

When to use it
an outside form where candidates pick a role by name. The find-or-create version, Find or Create a Job Order Record, opens the role if none matches.
6

Find Placement

Search

In Zapier“Finds a Placement Record. Will return one record only, use multiple fields to obtain a specific record.”

Returns a single placement matching the fields you fill in.

When to use it
before Update Placement or Add Placement Note, when the starting app knows the person but not the placement ID.
Watch out
use several fields together, since only one match comes back.
7

Get Application by ID

Search

In Zapier“Gets existing Application by ID.”

Fetches the full application when you already hold its ID, to read details the trigger left out.

When to use it
enrich a message with the job and the candidate behind an application.
Watch out
without an ID in hand, use Find Application instead.
8

Get Candidate by ID

Search

In Zapier“Gets existing Candidate by ID.”

Pulls the complete candidate record from an ID handed over by an earlier step.

When to use it
an application trigger gives you the candidate ID, and your email needs the candidate's name and email.
Watch out
a wrong or empty ID simply finds nothing, so check the setting for empty results.
9

Get Candidate Document - Cover Letter or Resume

Search

In Zapier“Gets the most recent type of document selected attached to Candidate.”

Grabs the latest resume or cover letter attached to a candidate, whichever document type you choose.

When to use it
send the current resume to a hiring manager when an application reaches shortlist.
Watch out
it returns the most recent one only, not older versions.
10

Get Company by ID

Search

In Zapier“Gets existing Company by ID.”

Reads one company in full from its ID.

When to use it
a job order trigger carries the company ID and your finance tool needs the company name and details.
Watch out
no ID in the trigger? Find Company does the same job from the name.
11

Get Contact by ID

Search

In Zapier“Gets existing Contact by ID.”

Brings back a client contact when an earlier step already gave you the contact ID.

When to use it
address a message to the hiring manager behind a new job order.
Watch out
the contact ID is mandatory; Find Contact is the fallback.
12

Get Job Order by ID

Search

In Zapier“Gets existing Job Order by ID.”

Loads a job order from its ID, to reuse its title, client or owner further down the Zap.

When to use it
a placement trigger points to a job and your onboarding message needs the role title.
Watch out
if the ID is missing, Find Job Order searches by other fields.
13

Get Placement by ID

Search

In Zapier“Gets existing Placement by ID.”

Retrieves one placement in full, given its ID.

When to use it
a note or task Zap that starts with a placement ID and needs dates or the candidate before writing anything.
Watch out
without the ID, go through Find Placement first.

The three settings every search exposes

  1. Successful if no search results are found?
    Left as it is, a search that finds nothing stops the Zap and skips what depends on it. Switched on, the Zap carries on without the record.
  2. Create X if it doesn't exist yet?
    Ticking it turns the search into a find-or-create: it asks for the fields needed to create the missing record, and the setting above disappears.
  3. If multiple search results are found?
    Three choices: keep the first match (the default), stop the Zap, or pass all matches on at once.
When it breaks

When a JobAdder Zap breaks

Zapier attaches no help article to JobAdder and no app-specific rate limit is documented. What breaks is the general Zapier behaviour, plus two JobAdder habits.

Most problems below show up in the first week. If a Zap still misbehaves, the Zapier troubleshooting page walks through the usual checks.

  • No backfill of old records

    A Zap only reacts to what happens after you publish it. Candidates and jobs already in JobAdder are not picked up; moving them is a separate job.

  • A Zap that sets itself off

    Update Candidate run from a candidate status trigger, or a folder action on a folder trigger, can restart the Zap endlessly and eat your tasks.

  • Bulk imports held back

    A mass import or a data migration fires a flood of events at once, and Zapier's flood protection can hold that batch back.

  • One ad, several runs

    Job ad triggers fire once per job board. An ad on several boards runs the Zap several times, and each run spends its own tasks.
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FAQ

Questions about the JobAdder Zapier integration

01Is the JobAdder Zapier integration free?
Yes, as long as the Zap stays simple. JobAdder is not a premium app on Zapier, so it works on the free plan, which gives 100 tasks a month. The catch is that the free plan only builds two-step Zaps: one trigger and one action. Many JobAdder actions need an ID found by a search step first, and a search, like a filter or a second action, turns the Zap into a multi-step one. That part requires a paid plan.
02How many tasks does a JobAdder Zap use?
One task per action that succeeds, and nothing else. The trigger is free, waiting for events is free, and an action that fails is not billed. A Zap with a placement trigger and one Create User Task action costs one task per placement. Add a note and a status update and it costs three. Watch the job ad triggers: an ad posted on several boards runs the Zap once per board, so the tasks multiply.
03Does JobAdder trigger Zaps in real time?
Yes. All 14 JobAdder triggers are instant: JobAdder tells Zapier the moment the event happens, so the Zap starts straight away. The interval grid of the plans (15 minutes on the free plan, 2 on Professional, 1 on Team and Enterprise) applies to polling triggers only, and JobAdder has none. In the editor, an instant trigger shows a lightning bolt. This is the main reason JobAdder works well on a free plan.
04What does connecting JobAdder to Zapier require?
A JobAdder account, plus access to the records you do not own but want the Zap to touch. In Zapier you open the Apps page, click + Add connection, pick JobAdder, sign in in the tab that opens and grant access. The connection is then reused by every Zap. Use an account that can see the users you will assign tasks or job orders to, since several actions take user IDs.
05Why do JobAdder actions ask for an ID?
Because JobAdder identifies candidates, jobs, companies and placements by ID, and most actions refuse a name. If the trigger already carries the ID, map it directly. If not, add a search step before the action, such as Find Candidate or Find Job Order, and pass its result on. For custom values in fields like Work Type, Job Owner or Application Status, JobAdder expects the ID of an existing item, not its label.
06What if the JobAdder operation you need is not in Zapier?
Check the list first: 14 triggers, 25 actions and 13 searches cover candidates, contacts, companies, jobs, applications, placements, opportunities, tasks and folders. There is no delete action, and no search for opportunities or document attachment IDs. If what you want is missing, a Zap cannot add it from the editor. The options are to work around it with a search and an update, to handle that step by hand, or to look at another automation tool.
07Zapier, Make or n8n for JobAdder?
It depends on your criteria rather than on a winner. Zapier gives you instant JobAdder triggers and a free start for two-step Zaps, which suits a small desk with simple flows. If your flows need many searches, branches and steps per run, compare how each tool counts usage, since every search makes a Zapier Zap multi-step. Also weigh who maintains it: a no-code editor for recruiters, or a more technical tool run by someone in-house.
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