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LearnDash Zapier integrationAutomate LearnDash with Zapier.

The LearnDash Zapier integration gives you 8 triggers, 4 actions and 0 searches. Every trigger is instant, so a finished course or a submitted essay starts the Zap right away, and the actions enroll learners in courses and groups or take them out. Here is what each one does.

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Overview

What the LearnDash Zapier integration actually does

LearnDash is a learning management plugin for WordPress: courses, lessons, quizzes and groups of learners on your own site. With Zapier, it reports progress the moment it happens and accepts changes to who can access what. A learner's progress can start an automation, and an automation can enroll or remove a learner by email.

Three results worth building first. A learning path that moves on its own: when Course Completed fires, Add to Group puts the learner in the group for the next stage, with nobody watching the dashboard. Access that follows the sale: a purchase or sign-up recorded in another app enrolls the buyer with Enroll Into Course, and a cancellation can run Remove From Course just as fast. Progress where your team reads it: Quiz Taken or Lesson Completed sends each event to a spreadsheet or a message, so whoever follows the learners sees it without logging in to WordPress.

What Zapier does not do for LearnDash is worth knowing upfront. There is no search, so a Zap cannot look up a learner, a course or a group before acting; every action identifies the learner by email only. There is no action to create a course, a lesson or a user. And the triggers only cover progress and enrollment events, not changes to course content.

The same app also exists on Make, with its own LearnDash Make integration page.

Vocabulary

Zapier vocabulary in one minute

Seven words carry this page. Here they are, once, in plain English.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run every time the trigger event happens.
Trigger
The event in an app that starts the Zap; once the Zap is on, Zapier waits for it. LearnDash offers eight, all about progress or enrollment.
Action
What the Zap does once it has started: the step that writes, sends or moves something for you, like enrolling a learner.
Task
The unit Zapier bills: one action your Zap completes successfully. The number on your plan is a count of those.
Instant trigger
A trigger the app reports itself: it calls Zapier the moment the event happens, so nothing waits for a check. All eight LearnDash triggers work this way.
Polling trigger
The other kind: Zapier asks the app for new items at a fixed interval set by your plan. LearnDash has none of them.
Filter
A step that lets the Zap go on only when what arrived meets the condition you set, and stops it otherwise.
Cost

What a LearnDash Zap really costs

LearnDash is not a premium app, so it runs on the free plan. And because all its triggers are instant, the free plan loses nothing on speed.

  • Free plan100 tasks per month, unlimited Zaps
  • Premium appNo, LearnDash works on the free plan
  • Triggers8, all instant, never billed
  • Costs a taskEach successful LearnDash action

The eight LearnDash triggers never cost a task. Each action that succeeds counts once: a learner added to a group, enrolled, or removed. A failed action is not counted. The interval grid below only concerns polling triggers, which LearnDash does not have, so a free-plan Zap starts as fast as a paid one. The real free-plan limit is size: two steps, one trigger and one action. A filter or a second action makes the Zap multi-step, which needs a paid plan.

Connect

Connect your LearnDash site in three steps

  1. 01

    Add LearnDash from your apps

    In your Zapier account, open Apps and click + Add connection. Search for LearnDash in the dialog and select it. You do this once; every LearnDash step in every Zap reuses the connection.

  2. 02

    Sign in on your site

    Click Add connection. A tab opens for your LearnDash site: sign in with an account allowed to manage course and group access if you plan to use the actions, not only to see progress.

  3. 03

    Grant access

    Allow Zapier to use the account when asked. Back in Zapier, the connection appears in your list, ready to be picked in the account menu of any LearnDash trigger or action.

First Zap

Your first Zap: send learners to the next group when they finish a course

GoalWhen a learner completes a course, LearnDash adds them to the group for the next stage, but only for the courses that match your condition.

  1. 01

    Pick the trigger

    Start a new Zap from your Zapier account. Choose LearnDash as the app, Course Completed as the event, and select your LearnDash connection.

  2. 02

    Test with real completions

    Run the test. Zapier brings back the three most recent completions of the connected site, so you map the next steps on a real learner, email included.

  3. 03

    Add the filter

    Click the plus icon, choose Filter, and set the field to look at, the rule and the value, for instance to keep only one course. This makes the Zap multi-step, so it needs a paid plan.

  4. 04

    Add Add to Group

    Add LearnDash as the action app and choose Add to Group. Map the learner's email into User Email, then pick the target group.

  5. 05

    Test and publish

    Test the step and check the group in LearnDash. Then click Publish: from now on, each matching completion moves the learner straight away.

Triggers

The LearnDash triggers

8 events start a Zap when something happens in LearnDash, and 8 of them are instant: the app calls Zapier straight away, whatever your plan.

1

Course Completed

Instant trigger

In Zapier“Triggers when a course is completed.”

Starts your Zap the moment a learner finishes a whole course on your LearnDash site. The learner and the course travel to the next step, ready to unlock what comes after.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
finishing one course should open the next stage, a group, a follow-up message or a record in your own tracking sheet.
Watch out
only completions after the Zap is published come through; past graduates are not replayed.
2

Enrolled Into a Course

Instant trigger

In Zapier“Triggers when a user is enrolled into a new course.”

Runs each time a user is enrolled into a new course. It is the natural start for a welcome sequence or an access log kept outside WordPress.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
every new learner in a course should receive something, or be counted somewhere, without you checking the site.
Watch out
pairing it with Enroll Into Course on the same site can loop, one enrollment setting off the next.
3

Enrolled Into a Group

Instant trigger

In Zapier“Triggers when a user is enrolled into a LearnDash group.”

Fires when a user joins a LearnDash group, passing who joined and which group to the rest of the Zap. Handy when groups map to cohorts or teams you track elsewhere.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
joining a group should notify the person in charge of it, or add a line to the group's roster.
Watch out
a Zap that answers it with Add to Group on the same site feeds itself and burns tasks fast.
4

Essay Submitted

Instant trigger

In Zapier“Triggers when a new essay is submitted.”

Reacts to every new essay a learner submits, a piece of work that usually waits for a person to read it. The submission becomes available to whatever step you put next.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
whoever grades essays wants to hear about each one as soon as it lands, not on the next visit to the dashboard.
Watch out
if several courses ask for essays, a filter keeps the alerts to the ones each grader handles, on a paid plan.
5

Group Completed

Instant trigger

In Zapier“Triggers when a user completes all courses in a group.”

Goes off when a user has completed every course in a group, not just one of them. That makes it the right signal for the end of a whole programme rather than a single module.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
finishing a full set of courses should trigger a message, a record elsewhere or a change of access.
Watch out
a learner who completes the group before the Zap is on will never trigger it.
6

Lesson Completed

Instant trigger

In Zapier“Triggers when a lesson is completed.”

Fires each time a learner finishes a lesson, giving you a fine-grained view of progress inside a course. Each run carries the learner and the lesson concerned.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
you track progress lesson by lesson in a spreadsheet, or nudge learners at specific points of a course.
Watch out
lessons are completed far more often than courses, so every action after this trigger multiplies your task count.
7

Quiz Taken

Instant trigger

In Zapier“Triggers when a quiz is taken by student.”

Runs whenever a student takes a quiz, so every quiz taken can be logged or acted upon outside LearnDash, along with the learner who took it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
each quiz taken should land in a tracking sheet, or reach the person coaching that learner.
Watch out
on a site with many quizzes, every quiz taken starts the Zap, so each action behind it adds to your task count.
8

Topic Completed

Instant trigger

In Zapier“Triggers when a topic is completed.”

Picks up the completion of a topic, the smallest unit of progress the integration reports. Use it when lessons are long and you want to follow learners within them.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a specific topic acts as a checkpoint and reaching it should unlock or announce something.
Watch out
without a filter, every topic of every course starts the Zap; narrowing it requires a paid plan.
Actions

The LearnDash actions

LearnDash gives you 4 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Add to Group

Action

In Zapier“Add user to group(s).”

Places a learner in one or more LearnDash groups, identified by their email.

When to use it
finishing a course or joining a programme elsewhere should move the person into the right cohort.
Watch out
User Email is required and must match the address the learner uses on your site.
2

Enroll Into Course

Action

In Zapier“Enroll user into a course.”

Gives a learner access to one or more courses, found by the email address you pass in.

When to use it
a payment or registration recorded in another app should open the course without manual work.
Watch out
User Email is required; filling the New User Email field replaces that address with the new one.
3

Remove From Course

Action

In Zapier“Remove the student access from LearnDash course(s).”

Takes away a student's access to one or more courses, again found by email.

When to use it
a cancelled subscription or a refund in another app should close access right away.
Watch out
User Email is required, and the same New User Email field can change the learner's address in passing.
4

Remove From Group

Action

In Zapier“Remove From Group”

Pulls a learner out of one or more LearnDash groups using their email address.

When to use it
someone leaves a team or a cohort and should no longer see that group's courses.
Watch out
User Email is required; with no search on LearnDash, the Zap cannot check membership first.
When it breaks

When a LearnDash Zap breaks

Zapier publishes no help article and no rate limit specific to LearnDash. The failures below are the general ones, sharpened by an app whose triggers fire instantly and whose actions rely on one email.

Four cases come back most. They rarely show while you build; they appear once real learners go through. If a run fails and the cause is unclear, start from our Zapier troubleshooting page.

  • The Zap feeds itself

    Enrolled Into a Course plus Enroll Into Course, or Enrolled Into a Group plus Add to Group, on the same site: each run creates the event the trigger listens for, and tasks burn fast.

  • The email does not match

    Every action finds the learner by User Email only. An address typed differently in the source app leaves the action with no one to enroll or remove.

  • Past learners never arrive

    A Zap only reacts to what happens after it is switched on. Courses completed or enrollments made before stay out; moving that history is a separate job.

  • A bulk change gets held back

    If a large batch of events arrives at once, after a bulk enrollment or a migration, Zapier's flood protection can hold those items back instead of running the Zap for each.
Need help

Need help automating LearnDash with Zapier?

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FAQ

LearnDash Zapier integration: frequent questions

01Is the LearnDash Zapier integration free?
Yes, on Zapier's side. LearnDash is not a premium app, so its eight triggers and four actions work on the free plan, with 100 tasks per month and unlimited Zaps. The limit is the Zap's size: two steps only, one trigger and one action. Moving a learner to a group when a course is completed fits. Adding a filter to target one course, or a second action, makes the Zap multi-step, which needs a paid plan.
02How many tasks does a LearnDash Zap use?
One per successful action. The eight triggers are free, whatever their volume. Each learner enrolled, added to a group or removed counts once, and an action that fails is not counted. Watch the busy triggers: Lesson Completed, Topic Completed and Quiz Taken fire far more often than Course Completed, so an action after them consumes tasks at the same pace. A filter in front keeps the count down, since stopped runs cost nothing.
03Is LearnDash real time with Zapier?
Yes. All eight LearnDash triggers are instant triggers: your LearnDash site tells Zapier the moment a course is completed, a quiz is taken or a learner is enrolled, and the Zap starts straight away. That holds on every plan, including Free, because the interval grid only applies to polling triggers. A Zap built on an instant trigger shows a lightning bolt in the editor. The type is set on LearnDash's side and cannot be changed.
04What does connecting LearnDash to Zapier require?
A LearnDash site and an account on it, with the rights to manage course and group access if you plan to use the actions. The connection is made once: Apps page of your Zapier account, + Add connection, search for LearnDash, sign in in the tab that opens, then grant access. Every LearnDash step afterwards can pick it from its account menu. Triggers only need to see the progress they report.
05Why does Enroll Into Course not find the learner?
Because the email does not match. Enroll Into Course, like every LearnDash action on Zapier, identifies the learner by User Email and nothing else. If the source app carries a different address, or a typo, the action has no one to enroll. Note also the New User Email field: filling it replaces the learner's address with the new one, which is useful on purpose and painful by accident. Check the mapping before you publish.
06What if the LearnDash operation you are after is not in Zapier?
Then it is not available on Zapier for now. LearnDash offers eight triggers on progress and enrollment, and four actions that enroll or remove learners from courses and groups. There is no search, no course or user creation, no trigger on content changes. Asking LearnDash whether it plans to extend its Zapier app is the cleanest route. Meanwhile, those tasks stay in WordPress, or go through another automation tool if LearnDash exposes them there.
07Zapier, Make or n8n for LearnDash?
It depends on the criterion, not on a ranking. Zapier covers LearnDash with eight instant triggers and four access actions, and its free plan keeps full speed because the triggers are instant. Make has its own LearnDash integration, so compare the list of operations each tool exposes against what you need, such as searches or user creation. Then weigh billing against the volume of lesson and quiz events your site produces.
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