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Microsystem Hotspot Zapier integrationAutomate Microsystem Hotspot with Zapier.

The Microsystem Hotspot Zapier integration gives you 2 triggers and 1 action. Catch each new contact and each person who goes online on your Wi-Fi, pass them to your other tools, and send a WhatsApp message from Microsystem without typing it yourself.

See the 3 operations

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Overview

What the Microsystem Hotspot Zapier integration does for you

It turns what happens on your Microsystem Wi-Fi hotspot into automations. A new contact or a person who connects starts a Zap, and that Zap can update your other tools or send a WhatsApp message through Microsystem. You stop exporting contact lists and writing the same message by hand.

Three results come out of it more than any other. A welcome message that goes out by itself: New Customer picks up each new contact, and Send WhatsApp Message writes to their mobile number from Microsystem. A contact list that fills your other tools: the same New Customer trigger can feed a spreadsheet or a contact tool instead, so the data does not stay locked in the hotspot. A heads-up when someone is on site: New Online User starts the Zap when a person connects to your Wi-Fi, and the next step can tell your team.

One limit shapes everything else. Both triggers are polling triggers: Zapier checks Microsystem at the interval of your plan, every 15 minutes on the free one. Nothing here reacts at once, so plan any message around that delay rather than promising an instant reply.

What Zapier does not do here: there is a single action, Send WhatsApp Message, and no search step, so a Zap cannot look up a contact in Microsystem or change one. If your flow needs more than that, open our Make vs Zapier comparison before you build.

Vocabulary

Zapier words in one minute

Six terms come back across this page. Here they are in plain words.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run every time that trigger event happens.
Trigger
The event that starts a Zap, such as a new contact on your hotspot. Once the Zap is switched on, Zapier waits for it.
Action
What the Zap does once it has started: the step that writes or sends something, like a WhatsApp message.
Task
The unit Zapier bills: one action that completes successfully. The monthly count on your plan is a count of these.
Polling vs instant
Polling: Zapier checks the app on a timer for new items. Instant: the app calls Zapier itself. Both Microsystem triggers poll.
Filter
A step that lets the Zap carry on only when what arrived meets the condition you set, and stops it there otherwise.
Multi-step Zap
Any Zap beyond one trigger and one action. A second action or a filter turns it into one, and it needs a paid plan.
Cost

What it really costs

The trigger never costs a thing, and neither do the checks Zapier runs on Microsystem. You pay in tasks: each action that completes counts as one, and an action that does not go through is not counted.

  • Free plan100 tasks a month, unlimited Zaps
  • Steps per Zap on free2: one trigger, one action
  • Premium appNo, works on the free plan
  • Instant triggers0 of 2

The free plan gives 100 tasks a month and unlimited Zaps, each capped at two steps: one trigger, one action. That is exactly a new contact followed by one WhatsApp message. Add a filter or a second action and the Zap turns multi-step, which needs a paid plan. Microsystem Hotspot is not a premium app. Both of its triggers poll, so the grid below sets how quickly a new contact or a connection reaches your Zap.

Connect

Connect your Microsystem Hotspot account

  1. 01

    Open Apps and add a connection

    In your Zapier account, open the Apps page and click + Add connection. A connection is your account of an app linked to Zapier once, then reused by every step that uses Microsystem Hotspot.

  2. 02

    Pick Microsystem Hotspot and confirm

    Type Microsystem Hotspot in the search box of the dialog, select it, then click Add connection. A new tab then opens where you sign in to your Microsystem account.

  3. 03

    Sign in and grant access

    Sign in and grant Zapier access to the account. You need an account on the app, plus read or write access on anything you do not own yourself and want the Zap to touch.

First Zap

Your first Zap: a WhatsApp welcome for new contacts

GoalEach new contact on your hotspot who meets the condition you set receives a WhatsApp message sent from Microsystem.

  1. 01

    Set the trigger

    Create a Zap, pick Microsystem Hotspot and the New Customer event. It is a polling trigger, so Zapier checks for new contacts at your plan's interval.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent items of the connected account, so you map the next steps on a real contact and see which fields come with it.

  3. 03

    Add the filter

    Add a Filter step from the plus icon and fill its three boxes: the field to look at, the rule, the value to compare with. Use a text rule on text, or it never passes.

  4. 04

    Add the WhatsApp action

    Add Send WhatsApp Message, map the contact's number into Mobile, then write the WhatsApp Message. Both fields are required, and the number needs its country code without a plus sign.

  5. 05

    Test, then publish

    Test the action once and read what came back, then click Publish to switch the Zap on. The filter makes it multi-step, so it needs a paid plan; on free, drop the filter.

Triggers

Microsystem Hotspot triggers

2 events start a Zap when something happens in Microsystem Hotspot. Zapier checks for them at the interval your plan allows.

1

New Customer

Polling trigger

In Zapier“Triggers when there's a new contact.”

Starts the Zap when a new contact appears in Microsystem, which is how a Wi-Fi sign-up turns into a step in another tool.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
every new contact should get a welcome message or land in the list where you follow up.
Watch out
only contacts that appear after the Zap is switched on are picked up. The ones collected before stay in Microsystem; move them separately if you need them elsewhere.
2

New Online User

Polling trigger

In Zapier“Triggers when a user gets Online and connects there Wi-Fi.”

Fires when a person goes online and connects to your Wi-Fi, so a visit becomes something your other tools can see.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
you want your team told when people connect, or each connection logged in a sheet you can sort.
Watch out
a connection can reach the Zap up to one check interval after it happens, so do not build a message that depends on the exact moment someone arrives.
Actions

Microsystem Hotspot action

Microsystem Hotspot gives you 1 action. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Send WhatsApp Message

Action

In Zapier“Send WhatsApp Message directly to your customer”

Sends a WhatsApp message to a customer's mobile number straight from your Microsystem account.

When to use it
a new contact, or an event in another tool, should be followed by a short message on WhatsApp.
Watch out
Mobile and WhatsApp Message are required, and the number must start with the country code, written without a plus sign.
When it breaks

When it breaks

Zapier attaches no Microsystem Hotspot help article and no limit specific to the app, so the cases below are the ones every Zap meets.

  • Nothing from before the Zap

    A Zap only reacts to what happens after you switch it on. Contacts collected before are not picked up, and nobody gets a message for them; moving that backlog is a separate job.

  • A Zap that sets itself off

    As a general precaution, a Zap that writes into the place its own trigger watches can start itself again and again, and burn through your tasks.

  • A sudden bulk batch

    When a trigger returns a huge batch at once, after a bulk import of contacts or a migration, Zapier's flood protection can hold it back.

  • The same item twice

    On a polling trigger, Zapier keeps track of what it has already seen, so the same contact or connection does not start the Zap twice.
Need help

Need help automating Microsystem Hotspot with Zapier?

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FAQ

Microsystem Hotspot and Zapier: your questions

01Is the Microsystem Hotspot Zapier integration free?
Yes, you can start on the free plan. Microsystem Hotspot is not a premium app, so it runs without a paid Zapier plan. The free plan gives you 100 tasks a month and an unlimited number of Zaps, each limited to two steps: one trigger and one action. A Zap that sends one WhatsApp message to each new contact fits exactly. Add a filter, for instance to message only some contacts, and the Zap becomes multi-step, which needs a paid plan.
02How many tasks does a Microsystem Hotspot Zap use?
One task for each action that completes. The trigger never costs anything, and neither do the checks Zapier runs on New Customer and New Online User, however often they happen. A Zap that sends one WhatsApp message per new contact costs one task per contact. If the message does not go through, it is not counted. A Zap built on New Online User runs once per connection, so with an action behind it, every connection costs a task.
03Is Microsystem Hotspot on Zapier real time?
No. Both triggers, New Customer and New Online User, are polling triggers: Zapier checks Microsystem at an interval set by your plan, every 15 minutes on Free, 2 minutes on Professional and 1 minute on Team and Enterprise. A new contact or a connection reaches your Zap at the next check, not the moment it happens. If a quick welcome message matters, a paid plan shortens the wait; there is no instant trigger to fall back on.
04What do you need to connect Microsystem Hotspot to Zapier?
An account on the app, plus read or write access on anything you do not own yourself and want the Zap to touch. The connection starts from the Apps page of your Zapier account with + Add connection: you pick Microsystem Hotspot, sign in in the tab that opens and grant Zapier access. From then on, every Microsystem step in your Zaps reuses that connection, so you only do this once per account.
05What number format does Send WhatsApp Message expect?
The Mobile field must start with the country code and contain no plus sign. That is the only rule the field states, and both Mobile and WhatsApp Message are required. If the number comes from another tool, look at how it is stored there: a leading plus or a local format differs from what the field asks for. Run the step once, read what came back, and only then publish. Check at test, too, what the trigger returns as phone data.
06What if the operation you need is not in the list?
Start with the app's page on Zapier, which shows the current list of triggers and actions for Microsystem Hotspot. Today it holds two triggers and one action, with no search step, so a Zap cannot look up or edit a contact in Microsystem. If what you need is a starting event, check whether New Customer or New Online User comes close. Anything else, such as a different message channel, will need another tool or another connection.
07Zapier, Make or n8n for Microsystem Hotspot?
It depends on criteria, not on a winner. Coverage: Zapier offers 2 triggers and 1 action here, so your flow has to fit inside them. Speed: both triggers poll, so the check interval of your plan sets how fast a welcome message goes out. Volume and shape: each successful message is a task, and a filter pushes the Zap to a paid plan. Ask the other tools the same three questions about your own flow before you pick one.
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