MoreApp Zapier integrationAutomate MoreApp with Zapier.
MoreApp Zapier integration: 2 triggers, 1 action and 2 searches connect your MoreApp forms, tasks and reports to the rest of your tools. Both triggers are instant, and the app runs on the free plan, within its two-step limit.
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What the MoreApp Zapier integration does for you
The MoreApp Zapier integration links your MoreApp account to Zapier, so a filled-in form or a completed task can start work in another tool, and an event elsewhere can hand out a MoreApp task. MoreApp describes itself as a tool for digital work orders, inspections and reports: the integration moves those out of the app without copy and paste.
An inspection that leaves the app on its own. With New Submission, every form someone fills in starts a Zap, and the next step copies it into a spreadsheet, a database or a message. Nobody exports anything by hand.
A work order handed out from another tool. Create Task assigns a MoreApp form to recipients. Put it after a trigger from another app, and a new row or a new record turns into a task waiting in MoreApp.
A report that follows the submission. Download Report fetches the report of a given submission, so a later step can file it or send it on. Download File, for its part, fetches a file kept in MoreApp.
What Zapier does not do here: there is no action to edit or delete a task or a submission, only to create a task, and nothing that existed before your Zap was switched on gets picked up. The two triggers are instant, which matters more than it sounds, since the interval of your plan never slows them down. If you are still weighing Zapier against an open-source tool, see our n8n vs Zapier guide.
Zapier vocabulary in one minute
Eight words come back on every line of this page. Here they are in ordinary English, once.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
- Trigger
- The event in an app that starts the Zap. Once the Zap is on, Zapier waits for it, here a new submission or a fulfilled task.
- Action
- What the Zap does after it starts: the step that writes, sends or moves something for you, like creating a MoreApp task.
- Task
- The unit Zapier bills: one action that completes successfully. The number on your plan counts those, and nothing else.
- Polling vs instant
- A polling trigger is checked on a timer. An instant trigger is reported by the app itself the moment the event happens. Both MoreApp triggers are instant.
- Filter
- A step that lets the Zap go on only when what arrived meets the condition you set, and stops it there otherwise.
- Search step
- A step that looks up something that already exists in an app, so the steps after it can use what it found.
- Multi-step Zap
- Any Zap beyond one trigger and one action. A second action, a filter or a search makes one, and it needs a paid plan.
What a MoreApp Zap really costs
Zapier counts tasks, not Zaps. The trigger never costs anything, and an action that fails is not counted. Each action that succeeds is one task, so a Zap with three actions uses three times what a one-action Zap uses.
- Free plan100 tasks a month, unlimited Zaps of two steps
- Premium appNo, MoreApp works on every plan
- Trigger costNever counted as a task
- Filter or searchMakes the Zap multi-step, paid plan
MoreApp is not a premium app, so it works on the free plan, with no upgrade needed for the app itself. That plan gives 100 tasks a month and unlimited Zaps, but each Zap stops at two steps. The two searches, Download File and Download Report, always sit between two other steps, so any Zap that uses them needs a paid plan. The interval grid below concerns polling triggers only: it does not apply to the two instant triggers of MoreApp.
Connect MoreApp to Zapier in three steps
- 01
Open your connections
In Zapier, open the Apps page of your account and click + Add connection. A connection is your MoreApp account linked to Zapier once, then reused by every step that calls MoreApp.
- 02
Find MoreApp
Type MoreApp in the search box of the dialog, pick it from the results, then click Add connection. A new tab opens on the MoreApp side to sign you in.
- 03
Sign in and grant access
Sign in to MoreApp in that tab and grant Zapier access to the account. You need an account on the app, plus read or write access on anything you do not own yourself and want the Zap to touch.
Your first MoreApp Zap
GoalCopy each new MoreApp submission into your spreadsheet, but only the ones that match a value you choose.
- 01
Create the Zap and pick the trigger
Create a new Zap, choose MoreApp as the app that starts it and New Submission as the event. Select your MoreApp connection, or add it if this is your first time.
- 02
Test the trigger on real data
Run the trigger test. Zapier brings back the three most recent items of the connected account, so you map the next steps on a real submission rather than a blank one.
- 03
Add the filter
Add a Filter step from the plus icon, then fill its three boxes: the field to look at, the rule, and the value to compare with. A filter makes the Zap multi-step, so it needs a paid plan.
- 04
Add the spreadsheet action
Add the action of your spreadsheet tool that adds a row, and map each column to a value from the submission. Pick a text rule for text and a number rule for numbers in the filter.
- 05
Test, then publish
Test each step once and read what came back before going further. When the row lands where you expect it, click Publish to switch the Zap on.
MoreApp triggers
2 events start a Zap when something happens in MoreApp, and 2 of them are instant: the app calls Zapier straight away, whatever your plan.
New Submission
Instant triggerIn Zapier“Triggers when a new submission has been filled in.”
Starts the Zap each time someone fills in a MoreApp form and submits it. The submission becomes the starting point for whatever comes next: a row, a message, a record in another tool, or a task back in MoreApp.
Task Fulfilled
Instant triggerIn Zapier“Triggers when a task has been fulfilled.”
Fires when a MoreApp task has been fulfilled, which closes the loop on a task you handed out. Pair it with Create Task to know when an assignment is done, without opening the app to check.
MoreApp actions
MoreApp gives you 1 action. For each one: what it does for you, when to reach for it, and what to watch out for.
Create Task
ActionIn Zapier“Creates a new task.”
Hands out a new MoreApp task: you choose the form to fill in and who receives it. An event in another app becomes an assignment in MoreApp.
MoreApp searches
2 search steps look for data that already exists in MoreApp, so a later step can use it.
A search step looks up something that already exists in MoreApp and hands it to the steps after it. In the editor, searches sit at the bottom of the Action event list, under SEARCH. Three settings decide what happens when the result is not the one you expected.
Download File
SearchIn Zapier“Downloads a file”
Fetches a file from MoreApp so a later step can store it or attach it somewhere else. It is a search, so it brings back something that already exists rather than creating it.
Download Report
SearchIn Zapier“Downloads a report”
Retrieves the report of one submission, identified by its Submission ID, which is required. The next step can then file the report or send it to whoever needs it.
The three settings every search exposes
- Successful if no search results are found?Left on its default, a search that finds nothing stops the Zap there, and the steps that depend on it are skipped. Switched on, the Zap carries on empty-handed.
- Create X if it doesn't exist yet?This box turns a search into a find-or-create. Neither of the two MoreApp searches offers that variant, so you will not see it on this app.
- If multiple search results are found?Three ways out when several items match: keep the first one, which is the default, stop the Zap, or hand all of them on at once.
When a MoreApp Zap breaks
Zapier attaches no help article to MoreApp and documents no limit of its own for this app. What breaks is what breaks on every Zap.
Three general limits apply to MoreApp as to any other app, and each one gets its own card below. For help with a Zap that misbehaves, see our Zapier troubleshooting guide.
Older submissions are ignored
A Zap only reacts to what happens after it is switched on. Submissions made before that are never picked up, and moving the backlog is a separate job.A Zap that sets itself off again
A Zap that writes into the very place its own trigger watches can start itself again and again, and burn through your task count fast. Keep that general precaution in mind on every setup.A sudden batch held back
When a trigger suddenly returns a huge batch, after a bulk import for instance, Zapier's flood protection can hold those runs back instead of firing them all.
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