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On2Air Zapier integrationAutomate On2Air with Zapier.

The On2Air Zapier integration offers 1 trigger, 2 actions and 2 searches, all on the free plan. Each one works through an On2Air App you pick in a dropdown, so the real behavior depends on how that App is set up on the On2Air side.

See the 5 operations

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Overview

How the On2Air Zapier integration works

On2Air is a suite of products meant to help teams get more out of platforms such as Airtable. Connecting it to Zapier lets those products start automations and receive work from other tools. Every operation goes through an On2Air App that you select, rather than through fixed events.

Three results are possible with the five operations. One: a Zap that starts when your data meets a rule. Perform On2Air Trigger watches the criteria set in an On2Air App and hands each match to the next step. Two: a job run on request. Perform On2Air Task asks an On2Air App to carry out its task, and Perform Zapier Utility Task runs one of the helper tasks On2Air provides for working inside Zapier. Three: data fetched mid-Zap. Perform On2Air Search pulls results from an On2Air App, and Perform a Session Lookup collects the outcome of an earlier step that did not answer straight away.

What Zapier does not do here: it does not tell you which On2Air Apps exist or what each one does. That lives in your On2Air account, and the Zap only shows what you set up there. The single trigger is polled, not instant, and there is no find-or-create option on either search.

If you are comparing tools before building, see Make vs Zapier or the Zapier review.

Vocabulary

Zapier vocabulary in one minute

Eight words are enough for this page. Each one keeps the meaning given here.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time that trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is on, Zapier waits for that event and reacts to nothing else.
Action
What the Zap does after it starts: the step that writes, sends or moves something for you in an app.
Task
The unit Zapier bills: one action your Zap completes successfully. The count on your plan is a count of those.
Polling trigger
A trigger Zapier checks on a timer, asking the app for new items at a fixed interval and keeping only what it has not seen.
Instant trigger
A trigger the app reports itself, calling Zapier the moment the event happens. The On2Air trigger is not one of these.
Filter
A step that lets the Zap continue only when what arrived meets the condition you set, and stops it otherwise.
Search step
A step that looks up something that already exists in an app, so the steps after it can use what it found.
Cost

What On2Air costs in Zapier tasks

On2Air is not a premium app on Zapier, so it runs on the free plan. You pay in tasks, and only completed actions count.

  • Free plan100 tasks per month, unlimited Zaps
  • Free plan Zap sizeOne trigger and one action
  • Search or filter addedMulti-step Zap, paid plan
  • Failed actionNot counted

The trigger never costs a task, and neither do Zapier's repeated checks on your On2Air App. Each action that succeeds counts once; one that fails is not billed. Two actions in the same Zap cost twice what one costs. The free plan stops at two-step Zaps, one trigger and one action. Adding a search, a filter or a second action makes the Zap multi-step, and that needs a paid plan. With On2Air this comes fast: the Session Lookup search only makes sense after another step.

Connect

Connect your On2Air account in three steps

  1. 01

    Open the Apps page

    In Zapier, go to Apps and click + Add connection. You need an On2Air account, plus read or write access on anything you do not own and want the Zap to touch.

  2. 02

    Choose On2Air

    Search On2Air by name in the dialog, select it and click Add connection. A tab opens where you sign in to the On2Air account that holds your On2Air Apps.

  3. 03

    Sign in and grant access

    Sign in to On2Air in that tab and allow Zapier to reach the account. The connection then appears on the Apps page, ready for every Zap that uses On2Air.

First Zap

Your first On2Air Zap: run a task, then collect its result

GoalWhen data meets the criteria of an On2Air App, Zapier runs a task in On2Air, then fetches the result once it is ready.

  1. 01

    Set the trigger

    Create a Zap, choose On2Air and Perform On2Air Trigger. In App, pick the On2Air App whose criteria should start the Zap.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent matching items of the account, so you map the following steps on real data.

  3. 03

    Add the task

    Add On2Air as the next step with Perform On2Air Task, pick the App that should do the work, and map what the trigger returned.

  4. 04

    Add the Session Lookup

    Add Perform a Session Lookup, choose the App and map the Session ID from the task step. This third step makes the Zap multi-step, so a paid plan is needed.

  5. 05

    Test, then publish

    Test each step once and read what came back. Then click Publish. Data that met the criteria before that moment is not picked up.

Triggers

The On2Air trigger

1 event starts a Zap when something happens in On2Air. Zapier checks for them at the interval your plan allows.

1

Perform On2Air Trigger

Polling trigger

In Zapier“Triggers when data meets criteria set in an On2Air App”

Starts the Zap when your data meets the criteria defined in an On2Air App. The rule itself is not written in Zapier: you set it in On2Air, then pick that App in the required App dropdown, and Zapier passes on every item that matches.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
any time a condition you defined in On2Air should hand work over to another tool.
Watch out
changing the criteria in On2Air changes what the Zap receives, without anything moving in the Zap editor, so note which App each Zap depends on.
Actions

The 2 On2Air actions

On2Air gives you 2 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Perform On2Air Task

Action

In Zapier“Perform a task associated with an On2Air App”

Asks one of your On2Air Apps to carry out the job it was built for. What actually happens is decided in On2Air; Zapier only says which App to run and when.

When to use it
handing a step of your process to On2Air when another app delivers the data it needs.
Watch out
the App field is required, and the wrong App runs the wrong job without any warning.
2

Perform Zapier Utility Task

Action

In Zapier“Utility tasks to assist with working with On2Air in Zapier”

Runs a helper task that On2Air provides for working with its products inside Zapier. You choose it from the required Utility dropdown.

When to use it
when an On2Air step in your Zap needs one of the helper tasks listed in that Utility dropdown.
Watch out
each utility counts as an action, so it costs a task when it succeeds like any other step.
Searches

The 2 On2Air searches

2 search steps look for data that already exists in On2Air, so a later step can use it.

A search step reads data without changing it. In the editor, searches sit at the bottom of the action event list, under the SEARCH heading. Three settings decide what happens when the result is not the expected one.

2

Perform a Session Lookup

Search

In Zapier“Search to get results from a previous step that does not return instantly.”

Retrieves the outcome of an earlier step that did not answer straight away. It needs the App and the Session ID that the previous step produced.

When to use it
right after a Perform On2Air Task whose result is not ready in the same moment.
Watch out
without a Session ID mapped from an earlier step, there is nothing to look up and the search fails.

The three settings every search exposes

  1. Successful if no search results are found?
    Left on its default, an empty search stops the Zap there and skips the steps that depended on it. Switched on, the Zap carries on without the data.
  2. Create X if it doesn't exist yet?
    This box turns a search into a find-or-create. Neither On2Air search offers it, so a missing result can never create anything here.
  3. If multiple search results are found?
    Three ways out: keep the first match, which is the default, stop the Zap, or pass every match on at once.
When it breaks

When an On2Air Zap breaks

Zapier links no help article to On2Air, so the traps below are the general ones, applied to this app.

Four mechanisms explain what goes wrong. None of them is a bug: it is how Zapier behaves, and each one has a simple answer. For a Zap that still fails, the Zapier troubleshooting page goes further.

  • No backlog

    A Zap only reacts to what happens after it is switched on. Records that met the criteria earlier are never picked up; moving them is a separate job.

  • A Zap that restarts itself

    If Perform On2Air Task changes data that the trigger's criteria watch, the result can start the same Zap again and burn through tasks quickly.

  • A sudden big batch

    When the trigger suddenly returns a huge batch, after a bulk import for example, Zapier's flood protection can hold the runs back.

  • No double runs

    Zapier remembers the items it has already seen on a polling trigger, so the same record never starts the Zap twice.
Need help

Need help automating On2Air with Zapier?

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FAQ

On2Air and Zapier: frequent questions

01Is the On2Air Zapier integration free?
Yes. On2Air is not a premium app, so it works on Zapier's free plan, which gives 100 tasks per month and unlimited Zaps. The limit is the shape of the Zap: the free plan allows two steps, one trigger and one action. Adding one of the two On2Air searches, a filter or a second action makes the Zap multi-step, and that requires a paid plan. A Zap pairing Perform On2Air Task with a Session Lookup is therefore already a paid-plan Zap.
02How many tasks does an On2Air Zap use?
One task for each action that completes, nothing for the rest. Perform On2Air Trigger costs nothing, and the regular checks Zapier runs on your On2Air App are free as well. Perform On2Air Task and Perform Zapier Utility Task each count once when they succeed. An action that fails is not billed. So a Zap running a task and then a utility costs two tasks per run, and the bill follows how often your criteria are met.
03Is the On2Air trigger real time?
No. Perform On2Air Trigger is a polling trigger: Zapier asks On2Air for new matches at a fixed interval. That interval depends on the plan: 15 minutes on Free, 2 minutes on Professional, 1 minute on Team and Enterprise. On paid plans you can change it or run a check by hand from the editor. The trigger type comes from the app itself and cannot be switched to instant from the editor.
04What does connecting On2Air to Zapier require?
An On2Air account, plus read or write access on anything you do not own and want the Zap to touch. You add the connection from the Apps page of Zapier, pick On2Air, sign in in the tab that opens and grant access. Then build at least one App in On2Air: the trigger, the task and both searches all need an App selected, and the dropdown only shows the ones that exist in the connected account.
05What is the Session ID in Perform a Session Lookup?
It is the reference that lets the search find the result of an earlier step that did not answer straight away. The Session ID field is required, and it must come from a previous step of the same Zap rather than be typed by hand. Without it, the lookup has nothing to retrieve. Like any search, it makes the Zap multi-step, so it needs a paid plan, even when the same On2Air App serves every step.
06What if the On2Air operation needed is not in Zapier?
Then the editor will not show it. Zapier lists one trigger, two actions and two searches for On2Air, and no setting adds more. Much of the behavior, though, sits inside the On2Air App you pick: changing what an App does may cover the need without a new Zapier operation. If it does not, Zapier simply has nothing more for On2Air today, so check the list of operations before you design the whole flow.
07Zapier, Make or n8n for On2Air?
Decide on criteria, not on a winner. Coverage first: on Zapier, On2Air offers one trigger, two actions and two searches, all driven by the On2Air Apps you configure. Speed next: the trigger is polled, so your plan sets the delay. Cost last: each successful action is a task, and any Zap with a search needs a paid plan. Check those three points against what the other tools offer for On2Air before choosing.
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