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Opendate Zapier integrationAutomate Opendate with Zapier.

The Opendate Zapier integration gives you 10 triggers, 7 actions and 33 searches to link your venue's shows, ticket orders, fans and finance lines to the rest of your tools, without code, and the simple two-step cases run on the free plan.

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Overview

What the Opendate Zapier integration does for a venue

The integration plugs your Opendate account into Zapier, so that something happening at your venue (a date confirmed, a ticket order, a guest checked in at the door) starts a chain of steps on its own. It also works the other way round: Zapier can write fans, offers, tags and finance lines back into Opendate.

Three results come up again and again. A cost line on every confirmed show: New Event Confirmed starts the Zap and Create a Finance Item books the expense you always pay, so the settlement never misses it. A fan list that stays clean: Find a Fan ID by Email Address finds the Opendate fan behind an email from another tool, then Update Marketing Subscription records whether that person opted in for a given venue. A booking shortlist: Find Similar Artists by Event and Find Artist by Name feed Create Artist Offer, so the offer starts from what Opendate already knows.

Now the limits. None of the 10 triggers is instant: Zapier checks Opendate on a timer, so a sale or a check-in reaches your other tools on the next check, never the second it happens. There is no delete action at all, and most of the 33 searches only read; the two exceptions carry Update in their name. Anything that happened before your Zap was switched on stays where it is.

If you are still choosing a tool, read Make vs Zapier and n8n vs Zapier before you build.

Vocabulary

Zapier words, in plain English

Eight words cover everything on this page. Each one is explained here once, then used as is.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is switched on, Zapier waits for that event and nothing else.
Action
What the Zap does after it starts: the step that writes, sends or creates something for you in an app.
Task
The unit Zapier bills. One task is one action your Zap completed successfully; your plan counts those and nothing else.
Polling vs instant
A polling trigger is checked by Zapier on a timer. An instant trigger is reported by the app itself. All Opendate triggers are polling.
Filter
A step that lets the Zap carry on only when what arrived meets your condition, and stops it quietly otherwise.
Search step
A step that looks up something already stored in an app, so the steps after it can use what it found.
Connection
Your Opendate account linked to Zapier once, then reused by every step in every Zap that touches Opendate.
Cost

What Opendate on Zapier really costs

Opendate is not reserved for paid plans: it works from the free plan. What you pay for is tasks, and only actions count.

  • Free plan100 tasks a month, unlimited Zaps
  • Zap length on free2 steps: one trigger, one action
  • Trigger checks0 tasks
  • Opendate on freeYes, not a paid-only app

The trigger never costs a task, however often Zapier checks Opendate. Each action that succeeds is one task, so a Zap with three actions uses three times what a one-action Zap uses. An action that fails is not counted. The catch on the free plan: a Zap stops at two steps, one trigger and one action. Add a filter, a search or a second action and it becomes a multi-step Zap, which needs a paid plan. With 33 searches on Opendate, you will hit that line quickly.

Connect

Connect your Opendate account in three steps

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps and click + Add connection. A dialog opens with a search box at the top; type Opendate and pick it from the results list.

  2. 02

    Start the connection

    Click Add connection. A new tab opens on Opendate's sign-in screen. Log in with the account that holds the venues and shows you want the Zap to work on.

  3. 03

    Grant access

    Allow Zapier to use your Opendate account. The connection is now saved and every Opendate step of every Zap reuses it, so you only do this once per account.

First Zap

Your first Opendate Zap

GoalAdd a standard cost line to every confirmed show, but only for the shows that match your condition.

  1. 01

    Pick the trigger

    Create a Zap, choose Opendate as the app and New Event Confirmed as the event, then select the Opendate connection you saved earlier.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent confirmed events of your account, so you can pick a real one to build the rest on.

  3. 03

    Add the filter

    Click the plus icon, choose Filter, then set the field to look at, the rule and the value. This step makes the Zap multi-step, so it needs a paid plan.

  4. 04

    Add the action

    Add Opendate again with Create a Finance Item. Map the event from the trigger into EventID and fill the other required fields with the line you want on every show.

  5. 05

    Test, then publish

    Test the action and read what came back in Opendate. When the line looks right, click Publish to switch the Zap on. The Zapier training covers the editor step by step.

Triggers

Opendate triggers on Zapier

10 events start a Zap when something happens in Opendate. Zapier checks for them at the interval your plan allows.

1

New Abandon Cart

Polling trigger

In Zapier“Triggers when a cart is abandoned”

A buyer filled a cart for one of your shows and left before paying: this trigger hands that cart to your Zap, so the follow-up no longer depends on someone remembering it.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
when your box office wants a reminder sent, or a list kept, of the people who stopped at checkout.
Watch out
the Date field is required in the setup, so fill it before you run the test.
2

New Event On-Sale

Polling trigger

In Zapier“Triggers when an event goes on-sale in Opendate.”

Tickets for a show open to the public and the Zap starts. This is where your launch routine belongs: the announcement, the post on your channels, the message to the street team.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
when on-sale day should set off the same chain of jobs for every show, without anyone ticking a box.
Watch out
a show that went on sale before the Zap was published will not come through, so switch it on ahead of your next release.
3

New Event Confirmed

Polling trigger

In Zapier“Triggers when a new event is confirmed in Opendate.”

A date moves to confirmed in Opendate and this trigger picks it up. Booking is settled, which is the right moment for production, finance and marketing to start their own work on the show.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
when each team keeps its own record of a show and needs it created once booking is final.
Watch out
confirmed and published are two separate triggers; pick this one if the show is not public yet.
4

New Event Published

Polling trigger

In Zapier“Triggers when a new event is published in Opendate.”

Publishing an event in Opendate is what starts this Zap, not booking it. The show is now meant to be seen, so this is the trigger for anything public facing.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
when a public listing should be copied to your website calendar, a newsletter draft or a shared planning sheet.
Watch out
if you need the show before it goes public, New Event Confirmed comes earlier in the life of a date.
5

New Finance Category

Polling trigger

In Zapier“Triggers when a new Finance Category is created.”

Someone adds a category to the finance setup in Opendate, and the Zap receives that new category to pass along to the tools that keep the books.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
when an accounting tool or a budget sheet must keep the same list of categories as Opendate.
Watch out
a Zap that also runs Create New Finance Category sets itself off again, so never point that action back at this trigger.
6

New Finance Item

Polling trigger

In Zapier“Triggers when a new item is added to the Finance section in Opendate”

Every line added to the Finance section of Opendate, whether it is income or an expense, can start a Zap here. It is the trigger the people closing settlements care about.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
when settlement figures have to land in a spreadsheet or an accounting tool without anyone retyping them.
Watch out
creating finance items from the same Zap feeds this trigger again and burns tasks in a loop.
7

New Inbound Submission

Polling trigger

In Zapier“Triggers when a new Inbound submission is created”

Each new Inbound submission recorded in Opendate starts the Zap, so the next step can route it to whoever handles that kind of request.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
when incoming requests should be posted to a team channel or copied to a tracking sheet for follow-up.
Watch out
submissions reach Zapier on the next check, not the second they are sent, so do not promise an immediate reply to whoever submitted.
8

New Order by Event

Polling trigger

In Zapier“Triggers when a new order created for a specific event.”

Narrower than New Order, this one watches the orders of a single event you choose and ignores the sales of every other show.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
when one show needs its own treatment, say a partner who wants each buyer passed on, or a special welcome message.
Watch out
the setup asks for a required Confirm field, so fill it before you run the test.
9

New Order

Polling trigger

In Zapier“Triggers when a new order is created in Opendate.”

Any ticket order created in Opendate, whatever the show, wakes this trigger. It is the broad net, the one to use when every sale matters the same way.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
when each sale should reach your accounting tool, your CRM or a running sales sheet.
Watch out
if only some shows matter, a filter after it does the sorting, and that filter makes the Zap multi-step, so it moves to a paid plan.
10

New Ticket Check-In

Polling trigger

In Zapier“Triggers when a ticket is checked in.”

A ticket checked in at the door is the event this trigger listens for. It tells your Zap who actually came, not just who bought.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
when attendance should feed a fan follow-up, a thank-you message or a count for the promoter.
Watch out
Confirm is required here too, and since Zapier checks on an interval, the door count in your other tool always trails the room a little.
Actions

Opendate actions on Zapier

Opendate gives you 7 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create New Fan

Action

In Zapier“Creates a New Fan in Opendate”

Adds a person to your Opendate fan list from whatever the trigger brought in: a form, a shop, a sign-up sheet.

When to use it
when people who never bought a ticket through Opendate should still exist there as fans.
Watch out
Venue UUID and Subscribed are required, and Subscribed expects the word true or false as text, not a ticked box.
2

Create Food and Beverage Entry

Action

In Zapier“Creates a Food and Beverage Entry in Opendate”

Bar and kitchen sales recorded somewhere else can be written into Opendate as a Food and Beverage Entry.

When to use it
when your till is not linked to Opendate and the bar figures of a show should still sit next to its ticketing.
Watch out
EventID and VenueID are both required, so the Zap must know which show and which venue each sale belongs to.
3

Create a Finance Item

Action

In Zapier“Creates a Finance Item for an Event in Opendate”

Writes an income or expense line against an event, the same kind of line that New Finance Item watches.

When to use it
when a recurring cost, a security crew booked for each show for instance, should appear on every confirmed event.
Watch out
this step carries the most required fields of the app, six in all from EventID to Issued On; leave one empty and the step fails.
4

Create New Finance Category

Action

In Zapier“Creates a New Finance Category in Opendate”

Opens a new category in the finance setup of Opendate from the name you pass it.

When to use it
when your accounting tool gains a category and Opendate should follow without a manual copy.
Watch out
Name is the only required field, but a Zap started by New Finance Category that runs this step will loop on itself.
5

Create Artist Offer

Action

In Zapier“Creates an Offer for an Artist in Opendate”

Puts an offer for an artist into Opendate, attached to the show name you supply.

When to use it
when booking requests arrive through a form or a sheet and the booker should not retype them.
Watch out
Event Name and TeamID are required; the questions about a facility maintenance fee, a merch rate or a charity deduction are optional and set per offer.
6

Create a Tag

Action

In Zapier“Creates a Tag in Opendate”

Makes a new tag in Opendate, of one of four types: Artist, Fan, Offer or CalendarEvent.

When to use it
when a campaign or a season needs its own label across shows and fans.
Watch out
Tag Name and Tag Type are both required, and the type has to be one of those four words exactly.
7

Create a Taggable Item

Action

In Zapier“Creates a Taggable Item in Opendate”

Attaches an existing tag to something in Opendate, which is how a tag actually ends up on a show or a fan.

When to use it
right after Create a Tag or Find EventCalendar Tags, to label what the trigger brought in.
Watch out
Tag ID and Taggable ID are required, so a search step often comes first, and that makes the Zap multi-step.
Searches

Opendate searches on Zapier

33 search steps look for data that already exists in Opendate, so a later step can use it.

Opendate has 33 searches, far more than actions. In the editor they sit at the bottom of the Action event list, under the SEARCH heading. Some action fields also offer + Add search step, which inserts the right search just before and wires its result in. Six of them come with a find-or-create twin: that is the same search with one box ticked, not an extra operation.

1

Find AddOns by Event

Search

In Zapier“Finds any Add Ons for an Event”

Pulls the add-ons sold with an event, the extras that sit beside the ticket itself.

When to use it
when a parking pass or a merch bundle needs its own handling after the order.
Watch out
its confirm field is required before the search can run.
2

Find All Finance Categories

Search

In Zapier“Finds all Finance Categories in Opendate”

Returns the whole list of finance categories set up in your Opendate account.

When to use it
when a later step has to check that a category exists before it writes a finance line into it.
Watch out
a long list comes back in one go, so read the multiple-results setting before you rely on the first match.
3

Find EventCalendar Tags

Search

In Zapier“Finds All EventCalendar Tags in Opendate”

Looks up the tags used on the event calendar, the CalendarEvent kind created with Create a Tag.

When to use it
before Create a Taggable Item, to get the tag a confirmed show should carry.
Watch out
Scope is a required field, so fill it before testing.
4

Find Artist by Name

Search

In Zapier“Finds an Artist in Opendate by Artist Name”

Type an artist name and this search returns the matching artist from Opendate.

When to use it
before Create Artist Offer, to check whether the act is already on file.
Watch out
Artist Name is required, and how close the spelling has to be is decided by Opendate, not by Zapier.
5

Find a Fan ID by Email Address

Search

In Zapier“Find a Fan by Email Address”

An email address goes in and the fan's Opendate ID comes out, ready for the steps that need it.

When to use it
before Update Marketing Subscription, which asks for a Fan ID rather than an email.
Watch out
Email Address is required; with no fan found, the Zap stops unless you change the first setting above.
6

Find Fans Who Attended an Event

Search

In Zapier“Finds all Fans Who Attended a Specific Event”

Lists the fans who were checked in at one event, as opposed to everyone who bought a ticket.

When to use it
for a post-show thank-you sent only to the people who were actually in the room.
Watch out
EventID is required, and many fans can come back at once, so set the multiple-results option deliberately.
7

Find an Event by Opendate ID

Search

In Zapier“Find all Event Details in Opendate by Event ID”

Brings back the full details of an event when you already hold its Opendate ID from an earlier step.

When to use it
when a trigger gives you little more than a reference and the next step needs the whole show.
Watch out
the required field is labelled Confirm, not ID, so look for that word in the setup.
8

Find Events On-Sale

Search

In Zapier“Finds all Events currently On-Sale in Opendate”

Gives you every event currently on sale in Opendate, a picture of what can be bought right now.

When to use it
to build the list of current shows for a newsletter block or a page on your site.
Watch out
several events will match, so choose what the multiple-results setting does with them.
9

Find Events by Date

Search

In Zapier“Find Events in Opendate by Date Range”

Set a start date and an end date, and Opendate returns the events that fall in between.

When to use it
when a weekend or a month of shows has to be pulled into a planning sheet.
Watch out
Start Date and End Date are both required.
10

Find Events by Artist Name

Search

In Zapier“Searches all events by artist name and returns all matching events”

Searching by performer, this step returns every event where that artist name matches.

When to use it
when an agent asks about all the dates of one act at your venue.
Watch out
Artist Name is required, and several events can come back, so check the multiple-results option.
11

Find Event Description

Search

In Zapier“Used to lookup an event description in Opendate”

Only the description text of an event is fetched here, which helps when a later step should reuse the copy written in Opendate.

When to use it
to send the show blurb to a newsletter draft or a listings sheet without copying it by hand.
Watch out
Confirm is required.
12

Find Event by Event ID

Search

In Zapier“Find confirm by id.”

A close cousin of Find an Event by Opendate ID, this lookup locates an event from a Confirm ID.

When to use it
when the identifier your trigger hands over is that Confirm ID.
Watch out
Confirm ID is required; test both lookups with a real event to see which one your data fits.
13

Find a Food and Beverage Entry

SearchFind or create

In Zapier“Finds a Food and Beverage Entry from the POS in Opendate”

Locates one Food and Beverage Entry using the Orders GUID that comes from your point of sale.

When to use it
to check a bar sale is not already in Opendate before writing it.
Watch out
the editor also lists Find or Create a Food and Beverage Entry; it is this same search with the create box ticked, so a missing entry is created instead of stopping the Zap.
14

Find a Finance Category by Name

SearchFind or create

In Zapier“Finds a Finance Category in Opendate”

Checks Opendate for a finance category carrying the name you give it.

When to use it
when your accounting tool sends a category name and Opendate must use the matching one.
Watch out
Name is required, and Find or Create Finance Category is this same search with the create box ticked, not a separate step.
15

Find Food and Beverage Entries

SearchFind or create

In Zapier“Finds Food and Beverage Entries in Opendate”

Starting from a date, this search gathers the Food and Beverage Entries recorded in Opendate.

When to use it
to bring the bar and kitchen lines of a period into a report.
Watch out
Start Date is required; Find or Create Food and Beverage Entries in the editor is this search with the create box ticked.
16

Find Food & Beverage Summary by Event

Search

In Zapier“Finds the summary of all Food & Beverage orders for a given event.”

Rather than single orders, it returns the bar and kitchen totals of one event in one result.

When to use it
for a post-show recap that needs the drinks figure without adding up every sale.
Watch out
EventID is required.
17

Find Notes

Search

In Zapier“Finds Notes in Opendate”

Fetches notes stored in Opendate so a later step can quote them somewhere else.

When to use it
when the internal notes on a show should travel to the production sheet or the crew channel.
Watch out
test it on a show that has notes, or the search returns nothing and the Zap stops by default.
18

Find Offer

SearchFind or create

In Zapier“Finds an Offer in Opendate”

Looks for an artist offer that already exists in Opendate.

When to use it
before Create Artist Offer, so the same request does not produce two offers.
Watch out
Find or Create an Offer is this same search with the create box ticked; the step then asks for what a new offer needs.
19

Find Orders by Event

Search

In Zapier“Find Ticket Orders by Event ID”

Collects the ticket orders of one event, located through its Confirm ID.

When to use it
when a partner or a promoter wants the buyer list of one show passed on.
Watch out
Confirm ID is required, and the many orders that come back depend on the multiple-results setting.
20

Find Profit and Loss by Event

Search

In Zapier“Finds Profit and Loss by Event”

For the money question after a show, this returns the profit and loss of the event.

When to use it
to drop the result of each show into a sheet the owners read.
Watch out
EventID is required, so the Zap needs the event reference from an earlier step.
21

Find Settlement by Event ID

Search

In Zapier“Find settlement by confirm id.”

Settlement figures for one event come back from this lookup.

When to use it
when the agent or the accountant should receive the settlement without someone exporting it.
Watch out
the required field is called Confirm, the same wording as on several other Opendate lookups.
22

Find Show Details by Event

Search

In Zapier“Finds the Show Details for an Event in Opendate”

The show details Opendate holds for a given event are what this step returns.

When to use it
when the crew sheet or a day sheet should be filled from Opendate rather than by hand.
Watch out
EventID is required.
23

Find Similar Artists by Event

Search

In Zapier“Finds Similar Artists to a Given Event”

Give it an event and Opendate suggests artists similar to the one on that bill.

When to use it
when a show sells well and the booker wants ideas for the next date.
Watch out
Event ID is required, and the suggestions come from Opendate, not from Zapier.
24

Find Ticket Types by Event

Search

In Zapier“Finds the various types of tickets setup for a given event in Opendate.”

Lists the ticket types set up for an event, so a later step knows every ticket type you created.

When to use it
to publish the ticket options of a show to another page or sheet.
Watch out
confirm is required.
25

Recommend Events by Fan ID

Search

In Zapier“Recommend upcoming events of interest by Fan ID”

Opendate's own suggestion, fan by fan: upcoming events that person is likely to care about.

When to use it
to put tailored show ideas in a message to a fan who just checked in or bought.
Watch out
fan_ID is required, so Find a Fan ID by Email Address often comes first.
26

Find Venues

Search

In Zapier“Finds the Venues in your Opendate account.”

Returns the venues attached to your Opendate account.

When to use it
when a later step asks which venue it should write to and the trigger did not say.
Watch out
with more than one venue, the first result is kept by default, which may not be the one you meant.
27

Find All Finance Items

Search

In Zapier“Find All Finance Items”

Every finance line attached to one event can be pulled with this search.

When to use it
when the full budget of a show should be copied to an outside sheet in one step.
Watch out
EventID is required, and the multiple-results setting decides whether you get one line or all of them.
28

Find a Finance Item

Search

In Zapier“Find a Finance Item.”

One single finance line, found from its event and its own reference, is what comes back here.

When to use it
when a later step must read or check one specific line rather than the whole budget.
Watch out
confirm and finance items id are both required.
29

Find Event by Eventbrite ID

Search

In Zapier“Find Event by Eventbrite ID”

If a show also lives on Eventbrite, its Eventbrite ID leads this search to the matching Opendate event.

When to use it
when a Zap starts on the Eventbrite side and must reach the same show in Opendate.
Watch out
Eventbrite Event Id is required.
30

Recommend Fans by Event ID

Search

In Zapier“Recommends a list of fans who would likely have interest in a specific event”

The reverse of Recommend Events by Fan ID: start from an event and get the fans likely to want it.

When to use it
to build a targeted list for a show that went on sale.
Watch out
Event ID is required, and the list is Opendate's recommendation, so treat it as a suggestion.
31

Find Ticket Details by Event & Ticket ID

Search

In Zapier“Lookup the details of a ticket type by the Event ID and Ticket ID”

Details of one ticket type come back when you supply both the event and the ticket reference.

When to use it
when an order step needs the details of the ticket type that was bought.
Watch out
confirm and Ticket ID are both required.
32

Update a Finance Item

SearchFind or create

In Zapier“Update a Finance Item”

Despite sitting with the searches, its label says it updates a finance line, located through four references.

When to use it
when a figure changes outside Opendate and the existing line should follow.
Watch out
EventID, FinanceID, FinanceLineItemsID and FinanceCategoryID are all required; Find or Create Finance Item is this same entry with the create box ticked.
33

Update Marketing Subscription

SearchFind or create

In Zapier“Updates a Fan's Marketing Subscription by Venue”

Filed under searches as well, this one changes the marketing subscription of a fan for one venue.

When to use it
when someone unsubscribes in your mailing tool and Opendate should respect it.
Watch out
Subscribed takes 1 or 0, not true or false as on Create New Fan; Update or Create a Fan is this entry with the create box ticked.

The three settings every search exposes

  1. Successful if no search results are found?
    Left on its default, a search that finds nothing stops the Zap and skips the steps that depended on it. Switched on, the Zap carries on empty-handed.
  2. Create X if it doesn't exist yet?
    Ticking it turns the search into a find-or-create. The setting above disappears and the step asks for the fields needed to create the missing item.
  3. If multiple search results are found?
    Three ways out when several items match: keep the first one (the default), stop the Zap, or pass all of them on at once.
When it breaks

When an Opendate Zap breaks

Zapier links no help article to Opendate, so the traps below are the general ones. They still hit venues hard.

Every Opendate trigger is polling, so nothing below happens in real time. When a Zap misbehaves, start from these, then see Zapier troubleshooting.

  • Past shows never come through

    A Zap only reacts to what happens after it is switched on. Orders, check-ins and finance lines that already existed are not picked up; moving them is a separate job.

  • A Zap that sets itself off

    Writing into the very place a trigger watches, for example Create a Finance Item under New Finance Item, starts the Zap again and again and eats your tasks.

  • A bulk import held back

    When a trigger suddenly returns a huge batch, after an import or a migration into Opendate, Zapier's flood protection can hold it back.

  • The same order seen twice? No

    On a polling trigger Zapier remembers what it has already seen, so the same order or check-in does not start the Zap a second time.
Need help

Need help automating Opendate with Zapier?

A person reads every message.

FAQ

Opendate and Zapier: frequent questions

01Is the Opendate Zapier integration free?
Yes, as long as the Zap stays at two steps. Opendate is not reserved for paid plans, so the free plan gives you 100 tasks a month and unlimited Zaps with it. The limit is the shape of the Zap: one trigger and one action, nothing more. Add a filter, a search or a second action and the Zap is multi-step and needs a paid plan. With 33 searches on Opendate, many useful setups cross that line, so check before you build.
02How many tasks does an Opendate Zap use?
One task for each action that completes successfully, and nothing for the trigger. Zapier can check Opendate for new orders or check-ins as often as your plan allows without spending a task. A Zap that runs Create a Finance Item once uses one task per confirmed show; a Zap with three actions uses three. An action that fails is not counted against your plan. The fastest way to burn tasks is a loop, where a Zap writes into the same place its own trigger watches.
03Do Opendate triggers fire instantly?
No. All 10 Opendate triggers are polling: Zapier goes and checks Opendate at a fixed interval, then keeps only what it has not seen before. That interval depends on your plan: every 15 minutes on Free, 2 on Professional, 1 on Team and Enterprise. On paid plans the interval can be changed and a check can be run by hand from the editor. None of them is instant, and that type is set by Opendate, not by a setting you can switch.
04What is needed to connect Opendate to Zapier?
An Opendate account, plus access to the venues, team and shows the Zap will touch. The connection itself takes three moves: open Apps in Zapier, click + Add connection and pick Opendate, then sign in on the tab that opens and grant access. Several steps then ask for a venue or team reference, such as Venue UUID or TeamID, so the account you connect must actually reach those venues. Once saved, the connection is reused by every Opendate step.
05Why does Update Marketing Subscription reject true or false?
Because that step expects 1 for subscribed and 0 for unsubscribed, while Create New Fan expects the words true or false as text. Both handle the same idea, a fan's opt-in, with two different formats. Mapping the value straight from one into the other is the classic mistake. Check which step you are filling, and if your source tool sends yes or no, convert it before it reaches Opendate. Update Marketing Subscription also needs a Fan ID and a VenueID.
06What if the Opendate operation needed is not on Zapier?
Look at the searches first: Opendate has 33 of them, and two of them, Update a Finance Item and Update Marketing Subscription, change data despite their place in the list. The find-or-create versions of six searches can also create what is missing. If the gap remains, for example deleting something, since there is no delete action, the job has to be done in Opendate itself or with another tool that reaches it.
07Zapier, Make or n8n for Opendate?
Decide with criteria, not a ranking. On Zapier, Opendate gives you 50 operations, mostly searches, works from the free plan, and every trigger is polling. So ask three questions. Do the operations you need exist on the other tool for Opendate? How many steps will your Zap have, knowing a filter or a search already pushes Zapier to a paid plan? And how long can your team wait between an order and its follow-up? Check each answer against the other tool before you commit.
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