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Zoom Zapier integrationAutomate Zoom with Zapier.

The Zoom Zapier integration gives you 10 triggers, 6 actions and 5 searches. Every one of the 10 triggers is instant, so a Zap reacts the moment a meeting ends, a recording lands or someone registers, on the free plan as on the others.

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Overview

What the Zoom Zapier integration does for teams that live in calls

Zapier links apps together without code. The Zoom Zapier integration lets Zoom events start automations elsewhere (a meeting ending, a registrant signing up, a recording or summary becoming available) and lets other tools create meetings, add registrants or clean up recordings in Zoom.

Three outcomes explain why sales, training and events teams set it up.

Webinar sign-ups reach the CRM before the session starts. New Webinar Registrant fires as soon as someone registers, so the contact lands in your CRM or mailing tool while the interest is fresh.

Call notes stop depending on someone's memory. New Meeting Summary and New Audio Transcript hand the text of a meeting to a document, a ticket or a channel as soon as Zoom has it ready.

Meetings get booked from where the request happens. A booking in another tool runs Create Meeting, then Create Meeting Registrant puts the guest on it, with no copy and paste between tabs.

What Zapier does not do here: it does not reach back into meetings older than the windows Zoom allows. Participant lookups stop at meetings ended within the last year, recording deletion looks back 6 months, and the summary and transcript triggers only cover meetings you hosted. Plan the Zap around those limits.

The same app is also covered on the Zoom n8n integration and Zoom Make integration pages, if the team is comparing platforms.

Vocabulary

The Zapier words in one minute

Seven words do most of the work on this page. Plain English, one line each.

Zap
The automation you build on Zapier: one starting event, then one or more steps that run every time it happens.
Trigger
The event in an app that starts the Zap, such as a Zoom meeting ending. Once the Zap is on, Zapier waits for it.
Action
What the Zap does after it starts: the step that writes, sends or changes something for you, in Zoom or elsewhere.
Task
The unit Zapier bills. One task is one action that completed successfully, and your plan allowance counts those.
Polling vs instant
Zapier checks a polling trigger on a timer. An instant trigger is pushed by the app the moment the event happens. Zoom's are all instant.
Filter
A step that lets the Zap continue only when the incoming data meets a condition you set, and stops it otherwise.
Search step
A step that looks up something that already exists in an app, so later steps can reuse what it found.
Cost

What a Zoom Zap really costs

Zapier bills tasks, and only completed actions count.

  • Free plan100 tasks a month, unlimited Zaps
  • Free plan Zap size2 steps: one trigger, one action
  • Premium appNo, available on the free plan
  • Zoom triggers10 instant, 0 polling

A Zoom trigger never costs a task, and waiting for Zoom events costs nothing. Each action that succeeds counts once; a failed one is not billed. Zoom is not a premium app, so the free plan can use it, with two steps per Zap: one trigger, one action. Add a filter to keep only one meeting type, or a search to fetch participants, and the Zap becomes a multi-step Zap (anything past one trigger and one action), which needs a paid plan. The interval grid below only concerns polling triggers, and Zoom has none.

Connect

Connect Zoom to Zapier in three steps

  1. 01

    Open your connections

    In Zapier, open the Apps page of your account and click + Add connection. A connection is your Zoom account linked once, then reused by every step that works with Zoom.

  2. 02

    Pick Zoom

    Type Zoom in the search box of the dialog, select it in the list of results, then click Add connection. A new browser tab then opens so you can sign in to Zoom.

  3. 03

    Sign in and grant access

    Log into Zoom in that tab and allow Zapier to reach the account. Choose the account that hosts the meetings and webinars the Zap will watch or change, not a guest account.

First Zap

Your first Zap: webinar registrants into your CRM

GoalEvery new webinar registrant becomes a contact in the CRM and joins the follow-up list of the mailing tool.

  1. 01

    Create the Zap and pick the trigger

    Create a Zap, choose Zoom, then New Webinar Registrant. It is instant, so the Zap will run the moment someone signs up, whatever your plan.

  2. 02

    Choose the webinar and test

    Select the webinar, then run the test. Zapier brings back the three most recent registrants, so you map the fields on a real person rather than a blank.

  3. 03

    Add the CRM action

    Pick your CRM and its create-contact action, then map the registrant's email and name from the Zoom step. Test it and open the CRM to check the contact.

  4. 04

    Add the mailing list step

    Add a third step in your mailing tool to put the same person on the follow-up list. A second action makes this a multi-step Zap, so it needs a paid plan.

  5. 05

    Test, then publish

    Test the last step, then click Publish to switch the Zap on. On the free plan, keep only the CRM step and the Zap still works.

Triggers

The 10 Zoom triggers

10 events start a Zap when something happens in Zoom, and 10 of them are instant: the app calls Zapier straight away, whatever your plan.

1

New Meeting Ended

Instant trigger

In Zapier“Triggers when every time a meeting host ends the meeting.”

Starts the Zap each time a host closes a meeting. It is the cleanest moment to log the call, send a thank-you or open a follow-up task, because the conversation is over and nothing else will change.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a sales rep finishes a discovery call and the CRM should get an activity logged without anyone typing it.
Watch out
the trigger asks for a Meeting Type, so pick the kind of meeting you actually run before testing.
2

New Meeting Summary

Instant trigger

In Zapier“Triggers when a summary is available for a meeting. Note: you must be the meeting host.”

Fires once Zoom has produced a summary of a meeting. The Zap receives the written recap, which can travel to a notes tool, a project ticket or a team channel without anyone copying it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a weekly project sync should leave a recap in the project's shared document for people who missed it.
Watch out
it only covers meetings where the connected account is the host; summaries of meetings you merely joined never start the Zap.
3

New Audio Transcript

Instant trigger

In Zapier“Triggers when a new audio transcript has been completed after a meeting or webinar you hosted completes.”

Runs when the audio transcript of a meeting or webinar you hosted is complete. You get the full spoken text rather than a recap, which suits archiving, search or analysis in another tool.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a training team wants every recorded workshop transcribed into a shared folder that learners can search later.
Watch out
like the summary, it is limited to sessions hosted by the connected account, so a colleague's webinar will not appear.
4

New Participant Joined Webinar or Meeting

Instant trigger

In Zapier“Triggers when a new participant joins a webinar or meeting.”

Fires each time someone enters a webinar or a meeting. It turns attendance into a live signal, useful when presence matters more than registration, such as marking who really showed up.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
an events team tags attendees in the mailing tool as they join, to send them a different follow-up from no-shows.
Watch out
you must choose webinars or meetings first; after that, picking one specific session is optional.
5

New Meeting

Instant trigger

In Zapier“Triggers when a new Meeting or Webinar is created.”

Starts when a meeting or a webinar is scheduled in Zoom. The Zap receives the session details right after creation, before anyone has joined, which is the moment to prepare everything around it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
each new client meeting should get an agenda document created and shared with the account manager in advance.
Watch out
a Meeting Type is required here too, so a Zap set for meetings will ignore new webinars.
6

New Meeting Registrant

Instant trigger

In Zapier“Triggers when a new registrant is added to a meeting.”

Fires when someone registers for a meeting that requires registration. It is the meeting counterpart of the webinar registrant trigger, for sessions run as meetings rather than webinars.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a customer success team runs open office hours and wants each sign-up added to a spreadsheet of expected questions.
Watch out
it watches meetings only; registrations for webinars go through New Webinar Registrant instead.
7

New Cloud Recording

Instant trigger

In Zapier“Triggers when a new Cloud Recording is completed for a Meeting or Webinar.”

Runs once a cloud recording is complete for a meeting or a webinar. The Zap gets the recording's details as soon as Zoom finishes processing, so sharing no longer waits for someone to remember.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
every recorded all-hands should post its link to the company channel the moment it is ready.
Watch out
it is announced for cloud recordings of meetings and webinars only, so check that recording to the cloud is what your sessions use.
8

New Webinar Registrant

Instant trigger

In Zapier“Triggers when a new registrant is added to a Webinar.”

Kicks off whenever a person registers for a webinar. Registration is the earliest signal of interest you get from an event, and this trigger hands it straight to the tools that do follow-up.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
marketing wants registrants in the CRM with the webinar name attached, so sales can see who is warming up.
Watch out
people already registered before the Zap was published are not picked up; this trigger only sees new sign-ups.
9

Participant Left Webinar or Meeting

Instant trigger

In Zapier“Triggers when a participant leaves a webinar or meeting.”

Reacts to a participant leaving a webinar or a meeting. Paired with the join trigger, it shows who stayed and who dropped out, which helps judge how a session landed.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a trainer wants to know who left a certification session early before issuing attendance records.
Watch out
without a specific session selected, it fires on every webinar or meeting the account can access, which can mean a lot of runs.
10

New Workspace Reservation

Instant trigger

In Zapier“Triggers when you reserve a room or device-enabled desk.”

Fires when you reserve a room or a desk equipped with a device through Zoom. It brings office booking into the same automation logic as meetings, for teams that manage space in Zoom.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
office managers want each booking logged in a shared sheet to see which rooms really get used.
Watch out
it relates to room and desk reservations, not to meetings, so it will not fire for a normal scheduled call.
Actions

The 6 Zoom actions

Zoom gives you 6 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Meeting

Action

In Zapier“Creates a new Zoom Meeting. (Options not available here will default to user/account Zoom settings.)”

Schedules a new Zoom meeting from data coming out of another tool, such as a form answer or a deal reaching a stage.

When to use it
a demo request should produce a meeting link without a rep opening Zoom.
Watch out
any option the action does not offer falls back to the user or account settings in Zoom, so check those defaults first.
2

Create Meeting Registrant

Action

In Zapier“Creates a new meeting registrant.”

Registers a person for an upcoming meeting, with their email and first name, the two details the action requires.

When to use it
a lead who books through your site should be registered for the group demo automatically.
Watch out
only meetings within the next 6 months are listed, and the first name is capped at 64 characters.
3

Create Webinar Registrant

Action

In Zapier“Creates a new webinar registrant.”

Adds someone to an upcoming webinar from an outside source, with email and first name as the required details.

When to use it
people who tick a box on an event landing page in another tool should end up registered in Zoom.
Watch out
leaving the confirmation email setting empty keeps the webinar's own setting; set it to false and registrants get no confirmation.
4

Delete Meeting Recordings

Action

In Zapier“Deletes all recordings for a specified meeting, with an option to move them to trash or permanently delete them.”

Removes every recording of a given meeting, either into the trash or permanently, depending on the deletion type you choose.

When to use it
once a recording is archived elsewhere, clear it from Zoom to free cloud space.
Watch out
it reaches back 6 months of past meetings at most, and permanent deletion cannot be undone from Zapier.
5

API Request (Beta)

Action

In Zapier“This is an advanced action which makes a raw HTTP request that includes this integration's authentication.”

An advanced action that sends a raw request to Zoom using the connection you already set up, for needs the other actions do not cover.

When to use it
someone comfortable with the Zoom API needs one call that has no ready-made action.
Watch out
requests only go to Zoom's own domains, and the stop-on-error choice decides whether a failure halts the Zap.
6

Update Zoom Meeting

Action

In Zapier“This action updates a Zoom meeting. The user will provide the meeting ID as a required field and the agenda and alternative hosts as optional fields.”

Changes an existing meeting identified by its meeting ID, with the agenda and alternative hosts as optional edits.

When to use it
the agenda written in a project tool should land in the meeting itself, or a colleague should be added as alternative host.
Watch out
the meeting ID is mandatory, so an earlier step or a search must supply it.
Searches

The 5 Zoom searches

5 search steps look for data that already exists in Zoom, so a later step can use it.

Search steps sit under their own SEARCH heading at the bottom of the Action event list. Zoom offers no find-or-create variant, but the three settings below still decide what happens when the match is not clean.

1

Find Meeting/Webinar

Search

In Zapier“Finds a find meeting/webinar based on id or topic name.”

Looks up a meeting or webinar by its ID or its topic, so a later step can update it or register someone.

When to use it
a form mentions the session by name and the Zap needs the real meeting behind it.
Watch out
with Exact Match switched on, only a topic written exactly the same way counts.
2

Find Meeting or Webinar Participants

Search

In Zapier“Find participants for a given meeting or webinar. Returns individual participant records.”

Returns the people who attended a past meeting or webinar, one record per participant.

When to use it
after a session ends, the attendee list should feed a follow-up sequence.
Watch out
only sessions that ended within the last year qualify, and you have to say whether it was a meeting or a webinar.
3

Find Recording and Download

Search

In Zapier“Finds a recording and downloads it.”

Finds a recording and fetches the file itself, so the next step can store or forward it.

When to use it
recordings should be copied to the company drive for long-term keeping.
Watch out
the next step must accept a file, otherwise the download has nowhere useful to go.
4

Find Webinar Registrants

Search

In Zapier“Find registrants for a specific webinar, including those who did not attend. Returns individual registrant records (max. of 300 records).”

Lists the registrants of a past or upcoming webinar, including the ones who never attended.

When to use it
no-shows deserve a replay email, and this search gives you the full list to compare.
Watch out
it returns 300 records at most, so very large webinars come back incomplete.
5

Get Meeting Summary

Search

In Zapier“Get a meeting summary based on id.”

Fetches the summary of a specific meeting, located through its meeting UUID.

When to use it
a ticket already holds the meeting reference and should receive the recap later.
Watch out
the meeting UUID is the one required field, so map it from an earlier Zoom step.

The three settings every search exposes

  1. Successful if no search results are found?
    Left on its default, a search that finds nothing stops the Zap and skips the steps relying on it. Switched on, the Zap continues empty-handed.
  2. Create X if it doesn't exist yet?
    On apps that support it, this box turns a search into find-or-create. None of the Zoom searches offers it, so the box does not appear here.
  3. If multiple search results are found?
    Three ways out when several items match: keep the first one (the default), stop the Zap, or pass all of them on together.
When it breaks

When a Zoom Zap breaks

Zapier attaches two help articles to Zoom: Common Problems with Zoom, and How to get started with Zoom on Zapier. Read them on Zapier; the cases below cover the general limits that apply to every Zoom Zap.

Six cases account for most broken Zoom Zaps. If one of them is blocking you, the Zapier troubleshooting guide goes through the fix step by step.

  • Summaries that never arrive

    The summary and transcript triggers only cover meetings hosted by the connected account. A meeting you merely joined will never start the Zap, however long you wait.

  • Old meetings out of reach

    Participant searches stop at meetings ended within the last year, and recording deletion looks back 6 months. Anything older has to be handled in Zoom directly.

  • Large webinars cut short

    Find Webinar Registrants returns 300 records at most. Past that number, the list the Zap receives is partial, so do not treat it as a full export.

  • Past sessions are not replayed

    A Zap only reacts to what happens after you switch it on. Meetings, registrants and recordings that already existed are never picked up.

  • A Zap that sets itself off

    A Zap that creates meetings while also watching New Meeting can trigger itself again and again. The loop burns through your task count fast.

  • A burst gets held back

    When a trigger suddenly returns a huge batch, after a bulk import or a migration, Zapier's flood protection can hold those items instead of running them.
Need help

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FAQ

Zoom Zapier integration: common questions

01Is the Zoom Zapier integration free?
Yes, within the free plan's limits. Zoom is not a premium app, so it works without paying. The free plan gives 100 tasks a month and unlimited Zaps, but every Zap holds two steps only: one trigger and one action. Adding a filter to skip internal registrants, or a search to fetch participants, turns it into a multi-step Zap, and that needs a paid plan. Most simple Zoom flows, such as sending new recordings to a channel, fit in the free plan.
02How many tasks does a Zoom Zap use?
One task per action that succeeds. A Zoom trigger costs nothing, whether it fires once a day or for every participant who joins a session. A failed action is not billed. Watching for Zoom events is free as well. The real risk comes from busy triggers: a participant-joined Zap on a large webinar runs once per person, so the free plan's 100 tasks a month can disappear in a single event.
03Is the Zoom integration real time?
Yes. All 10 Zoom triggers are instant: Zoom tells Zapier the moment the event happens, and the Zap starts right away whatever your plan. The polling interval grid (15 minutes on Free, 2 on Professional, 1 on Team and Enterprise) does not apply to them. In the editor, a Zap built on an instant trigger shows a lightning bolt. Summary, transcript and recording triggers fire when Zoom reports them as ready, not when the meeting ends.
04What do you need to connect Zoom to Zapier?
A Zoom account, ideally the one that hosts the meetings and webinars the Zap will use. In Zapier, open the Apps page, click + Add connection, pick Zoom, sign in in the new tab and grant access. Several steps ask for a Meeting Type, and the summary and transcript triggers only see meetings hosted by the connected account. Connecting a colleague's account instead of the host's is the most common reason a Zoom trigger stays silent.
05Why does the Zoom meeting summary trigger never fire?
Most often because the connected account is not the host. New Meeting Summary only fires for meetings hosted by that account, and New Audio Transcript follows the same rule. A meeting you attended as a guest will not start the Zap. Check who hosts the recurring meeting, then either reconnect with that account or ask the host to own the Zap. Testing the trigger also brings back recent summaries, which shows quickly whether any are visible at all.
06What if the Zoom operation you need is not in the list?
The integration offers 10 triggers, 6 actions and 5 searches, and the editor only shows those. When the event or the change is missing, API Request (Beta) can send a raw request to Zoom with the connection already in place, provided someone on the team is comfortable with the Zoom API. Otherwise, check the same app on another automation platform, or ask an automation specialist whether a different route covers the need.
07Zapier, Make or n8n for Zoom?
Decide on criteria rather than a ranking. On Zapier, Zoom gives 10 triggers, all instant, 6 actions and 5 searches, and it is not a premium app, so a two-step Zap runs on the free plan. If your team already uses another platform, start from what that platform exposes for Zoom. Compare the events and actions each one offers for your meetings and webinars, how it bills each run on a busy webinar, and who will maintain the flows once they run every day.
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