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Dubb Zapier integrationAutomate Dubb with Zapier.

The Dubb Zapier integration offers 4 triggers, 2 actions and 1 search. It reacts to new contacts, form submissions, new videos and tracking events, and it creates or updates contacts and videos. Dubb runs on the free plan.

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Overview

What the Dubb Zapier integration does for your video outreach

Dubb lets you record and share screen or camera videos whose viewing you can track. Connecting it to Zapier puts a robot in charge of moving what happens around those videos: who filled in a form, which contact just appeared, which video is ready, which tracking event just came in.

Start with the signal, because that is where outreach wins or loses. Get Track fires on each new tracking event of the types you pick, so a follow-up can start from what your videos actually record. Next, clean records: Create or Update Contact adds the person or updates them if the email or mobile already exists. Last, content: Create a New Video builds a Dubb video from a video file URL, with no manual upload.

What Zapier does not do here: react on the spot. All four Dubb triggers poll, which means Zapier checks on a timer, every 15 minutes on the free plan. On the writing side, the menu is short: two actions, focused on contacts and videos. To find a person, there is a single search, and it can also create them if they are missing. Keep those limits in mind before you promise a workflow to your sales team, because no option widens them.

Comparing platforms? The same app also has a Make page: Dubb Make integration.

Vocabulary

Zapier terms, minus the jargon

Eight words and the rest of the page is easy going.

Zap
The automation you build in Zapier: one trigger, then one or more actions that run every time the trigger event happens.
Trigger
The event that starts the Zap, such as a new tracking event in Dubb. Once the Zap is on, Zapier waits for it.
Action
What the Zap does once it starts: the step that writes, sends or moves something for you, like updating a contact.
Task
The unit Zapier bills: one action your Zap completes successfully. Your plan allowance is a count of those.
Polling trigger
A trigger Zapier checks on a timer, keeping only what it has not seen before. All four Dubb triggers work this way.
Instant trigger
A trigger the app reports to Zapier itself, the moment the event happens. Dubb does not offer one.
Filter
A step that lets the Zap continue only when the incoming data meets your condition. If not, the run stops there.
Search step
A step that looks up something that already exists in an app, so the steps that follow can use what it found.
Cost

What it really costs

The trigger is free. Every successful action counts.

  • Free plan100 tasks a month, two steps per Zap
  • Dubb triggersPolling, free of charge
  • Failed actionNot counted
  • DubbAvailable on the free plan

Zapier never bills the trigger, nor the checks it runs on Dubb to see whether anything is new. Each successful action is one task, and a failed one is not counted. The free plan includes 100 tasks a month and polls Dubb every 15 minutes, but caps each Zap at two steps. A Find Contact search, a filter or a second action makes it a multi-step Zap, and that needs a paid plan before you can publish it.

Connect

Connect your Dubb account

  1. 01

    Open Apps

    In your Zapier account, go to Apps and click + Add connection. That page is where you manage every connection, one for each account you link to Zapier.

  2. 02

    Pick Dubb

    Search for Dubb by name in the dialog, select it and click Add connection. You need an existing Dubb account, because Zapier only links one that is already there.

  3. 03

    Sign in and allow access

    Log in to Dubb in the tab that opens and grant Zapier access. For anything you do not own yourself, you need read or write rights before the Zap can touch it.

First Zap

Your first Zap: keep contacts current from form responses

GoalEach response to the Dubb form you choose goes through a filter, then creates or updates the matching person in your Dubb contacts.

  1. 01

    Set the trigger

    In Build, pick Dubb, Form Submission, then the form. When you test, Zapier brings back the three most recent responses, so you set the rest up on a real one.

  2. 02

    Add the filter

    Click the plus icon and add Filter. Pick the field, the rule and the value, then Configure & test. Mind the rule type: a text rule only works on text.

  3. 03

    Add the action

    Plug in Create or Update Contact and map the response's answers into the contact fields, the email or mobile first if your form asks for one. If the email or mobile already exists, Dubb updates that record instead of adding a second one.

  4. 04

    Test every step

    In Test, run each step once and read what came back. If this is your first Zap, see our Zapier training. Check that each field holds what you expected.

  5. 05

    Publish

    Click Publish to switch it on. The filter makes this a three-step Zap, which needs a paid plan. Without the filter, it fits the free plan.

Triggers

The 4 Dubb triggers

4 events start a Zap when something happens in Dubb. Zapier checks for them at the interval your plan allows.

1

New Contact

Polling trigger

In Zapier“Lists the contacts.”

Catches each contact that shows up in your Dubb account and starts the Zap with that person. It is the obvious starting point for copying contacts out to another tool without exporting anything.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
an account executive who adds people in Dubb and wants them in the team's prospect list too.
Watch out
pairing this trigger with Create or Update Contact in the same Zap means writing where the trigger watches, which can set the Zap off again.
2

Form Submission

Polling trigger

In Zapier“Triggers on a new form submission.”

Fires on each new response to a Dubb form. You choose the form to watch in a required field, and every response that comes in becomes one run of the Zap.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a recruiter who adds a short form under each job video and wants every applicant handled.
Watch out
with no form already created in Dubb, the required field stays empty and the trigger cannot be set up.
3

Get Track

Polling trigger

In Zapier“Triggers on a new track.”

Starts the Zap on each new tracking event Dubb records. You list the event types you care about in a required field, and only those set the Zap off.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
time your follow-up to what the tracking on your videos reports, instead of guessing.
Watch out
pick the types with care. Too broad and the Zap runs often, and each successful action spends a task.
4

New Video

Polling trigger

In Zapier“Triggers when a video is available.”

Kicks off the Zap once a video becomes available in your Dubb account. Availability is the signal here, and that is what gets things moving.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
a marketing team that keeps a running log of every video its sales reps produce.
Watch out
a Zap that starts on New Video and ends with Create a New Video creates a video, which fires the Zap again, and so on.
Actions

The 2 Dubb actions

Dubb gives you 2 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create or Update Contact

Action

In Zapier“Creates a new contact or update if email/mobile already exists.”

Adds a contact to Dubb, or updates the existing record when the email or mobile is already known. No duplicates to clean up later.

When to use it
every demo request from your website lands in Dubb so reps can follow up from one place.
Watch out
without an email or a mobile mapped, Dubb has nothing to recognize someone who is already there.
2

Create a New Video

Action

In Zapier“Creates a new video given a video file URL.”

Builds a video in Dubb from a video file URL. You supply the address of the file and the video appears in your account.

When to use it
a training company that stores recorded sessions elsewhere and wants them in Dubb to share.
Watch out
the only starting point the action names is a video file URL, so have that address ready in an earlier step.
Searches

The Dubb search

1 search step looks for data that already exists in Dubb, so a later step can use it.

A search step looks up data Dubb already holds. In the editor, searches sit at the bottom of the Action event list, under SEARCH. Some action fields also offer + Add search step, which inserts the search right before and wires its result into the field. Three settings decide what happens next.

1

Find Contact

SearchFind or create

In Zapier“Finds a contact give.”

Looks up a contact already in Dubb and hands the record to the steps that follow. The editor also shows a Find or Create Contact line: it is this same search, with the create box ticked.

When to use it
confirm a lead exists before you attach anything to them.
Watch out
adding the search makes the Zap multi-step, so it needs a paid plan.

The three settings every search exposes

  1. Successful if no search results are found?
    Left on its default, a search that finds nothing stops the Zap and the steps relying on it are skipped. Switched on, the Zap carries on empty-handed.
  2. Create X if it doesn't exist yet?
    Ticking this box turns Find Contact into Find or Create Contact: the setting above goes away and the editor asks for the fields needed to create the contact.
  3. If multiple search results are found?
    Three ways out when several contacts match: keep the first one (the default), stop the Zap, or pass all of them along at once.
When it breaks

When it breaks

Zapier documents no limit specific to Dubb. The general rules are enough to cause surprises.

Four general Zapier rules apply to Dubb as to any app. To work through them one at a time, see the Zapier troubleshooting page.

  • History never comes through

    A Zap only sees what happens after you publish it. Contacts, videos and responses already in Dubb are not picked up, and backfilling is a separate job.

  • The contact or video loop

    New Contact into Create or Update Contact, or New Video into Create a New Video: the Zap writes where it watches and keeps setting itself off.

  • A bulk import gets held

    After a contact import into Dubb, the trigger may return a huge batch at once. Zapier's flood protection can hold it back.

  • Each item runs once

    On a polling trigger, Zapier keeps track of what it has already seen. The same contact never starts the Zap a second time.
Need help

Need help automating Dubb with Zapier?

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FAQ

Dubb Zapier integration FAQ

01Is the Dubb Zapier integration free?
Yes on the Zapier side, as long as your Zap stays at two steps. Dubb is not a premium app, so it works on the free plan, which comes with 100 tasks a month and unlimited Zaps. The real limit is the step count: one trigger and one action, no more. A filter, the Find Contact search or a second action turns it into a multi-step Zap, and from there you need a paid plan.
02How many tasks does a Dubb Zap use?
One task per successful action. Dubb triggers are free, even though Zapier checks every 15 minutes on the free plan. A Zap that updates a contact on each form response uses one task per response. Failed actions are not counted. The real risk is Get Track: set it to too many types and the Zap runs often, and every run with a successful action spends a task. Start narrow and widen later.
03Does Dubb work in real time?
No. All four Dubb triggers poll: Zapier goes and looks at regular intervals, and how often depends on your plan. Expect 15 minutes on Free, 2 minutes on Professional and 1 minute on Team or Enterprise. On paid plans you can change the interval and run a check by hand from the editor. That behavior is set by the app itself, so it cannot be switched from inside Zapier, whatever plan you are on.
04What do you need to connect Dubb to Zapier?
A Dubb account, first of all. From the Apps page in Zapier, add a connection, choose Dubb, sign in through the tab that opens and grant access. If the Zap will touch anything you do not own, you need read or write rights on it. For Form Submission, also make sure at least one form exists in your Dubb account, since picking a form is a required field of that trigger.
05How do you stop a Dubb Zap from looping?
Never let the Zap write where its trigger is watching. A Zap that starts on New Contact and ends with Create or Update Contact can keep firing itself, and so can New Video followed by Create a New Video. Each loop spends a task, and your allowance drains quickly. Start from a form or a tracking event when you write to contacts, and keep New Contact for sending people out to another tool.
06What if the operation you need is not there?
Look at the search first: Find Contact, and its Find or Create Contact variant, let you find or create a person before an action. Beyond that the list is short: 4 triggers, 2 actions and 1 search. There is nothing to send a video or edit an existing video from Zapier. If your need depends on that, the integration does not cover it, and the Hack'celeration team can look at your process and find another setup.
07Zapier, Make or n8n for Dubb?
It depends on your criteria. On Zapier, a two-step Dubb Zap fits the free plan, with a check every 15 minutes. As soon as you filter, search for a contact or chain two actions, you need a paid plan. So compare the delay your sales follow-ups can live with, how many steps your workflows need, and whether two actions cover what you want to write into Dubb. No tool wins in every case.
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