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Hireflix Zapier integrationAutomate Hireflix with Zapier.

The Hireflix Zapier integration gives you 1 trigger and 2 actions, with no search step. Small, but well aimed: it reacts the second an interview is done, adds candidates to a job and builds a link a colleague can open to review the recording.

See the 3 operations

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Overview

What the Hireflix Zapier integration actually does for you

Hireflix runs one-way video interviews: you record the questions once, and candidates answer on camera when it suits them. Connecting it to Zapier means the rest of your hiring tools hear about it on their own, the moment an interview ends or a new applicant needs to be invited.

Three outcomes come up again and again. First, an inbox that fills itself: applicants who fill in a form on your careers page land in the right job through Add Candidate, so they get their interview invite without a recruiter retyping their name and email. Second, a ready-to-forward review: as soon as Interview Finished fires, Create Shareable Interview Link produces a link a hiring manager can open. Third, a team that knows what is waiting: the same finished interview can post a message in your team chat, so nobody refreshes the dashboard to see who answered.

Now the honest part. Zapier offers no search step for Hireflix, so a Zap cannot look up an existing candidate or interview before acting. There is only one trigger, so events such as a candidate being added do not start anything. And a Zap only sees interviews that finish after it is switched on (old recordings stay where they are).

Weighing tools before you commit? The Hireflix Make integration page covers the same app on Make, and our Make vs Zapier comparison sets the two side by side.

Vocabulary

Zapier words in one minute

Seven terms come back on every line of this page. Here they are in plain English, once.

Zap
The automation you build on Zapier: one starting event, then one or more steps that run every single time that event happens.
Trigger
The event in an app that kicks off the Zap. Once the Zap is on, Zapier sits and waits for it, here a finished interview.
Action
The work the Zap does after it starts: the step that creates, sends or moves something for you in another app.
Task
What Zapier bills: one action that went through. Your plan counts tasks, so a failed action is never on the bill.
Polling vs instant
A polling trigger is checked on a timer. An instant trigger is reported by the app itself the moment it happens, so nothing waits.
Filter
A step that lets the Zap carry on only when the incoming data meets your condition, and quietly stops it when it does not.
Multi-step Zap
Anything beyond one trigger and one action. A second action or a filter makes it one, and it then needs a paid plan.
Cost

What a Hireflix Zap costs you

Hireflix is not a premium app on Zapier, so it works on the free plan from day one.

  • Premium appNo, free plan works
  • Free plan100 tasks a month, two-step Zaps
  • TriggerInstant, costs no task
  • Each successful action1 task

The trigger costs nothing: a finished interview starting the Zap is free. Each action that succeeds counts one task, and one that fails counts zero. The free plan gives 100 tasks a month and Zaps of two steps only, one trigger and one action. Add a Gmail email after the review link, or a filter, and you are in multi-step territory, which needs a paid plan. The polling grid below does not touch Hireflix: its only trigger is instant.

Connect

Connect your Hireflix account

  1. 01

    Open your connections

    Go to Apps. On that page of your Zapier account, click + Add connection, with one prerequisite in mind: a Hireflix account that can reach every job your Zap will touch.

  2. 02

    Pick Hireflix

    Type Hireflix in the search box of the dialog, select it, then click Add connection. A new tab opens on the Hireflix side, where the rest of the connection happens.

  3. 03

    Sign in and allow access

    Log in to Hireflix in that tab and grant Zapier access to the account. The connection is saved once, then every Hireflix step of every Zap you build reuses it.

First Zap

Your first Zap: finished interviews emailed to the hiring manager

GoalA software company hires customer support agents with Hireflix. Each finished interview produces a review link, and Gmail sends it to the support lead.

  1. 01

    Create the Zap

    Start a new Zap, pick Hireflix and the event Interview Finished. Choose the support agent job, then run the test to bring back a real finished interview.

  2. 02

    Build the review link

    Add a Hireflix action with Create Shareable Interview Link. In Interview Id, map the value from the test result that identifies the interview.

  3. 03

    Email the support lead

    Add a third step with Gmail and write a short email that carries the link. Three steps means a multi-step Zap, so this one needs a paid plan.

  4. 04

    Test, then publish

    Test each step once and read what came back. Then click Publish. If a field stays blank, the Zapier training is a good next stop.

Triggers

The Hireflix trigger

1 event starts a Zap when something happens in Hireflix, and one of them is instant: the app calls Zapier straight away, whatever your plan.

1

Interview Finished

Instant trigger

In Zapier“Trigger when a interview is finished.”

This one starts your Zap each time a candidate wraps up their recorded interview for the job chosen in the setup. From then on, the next steps work on a completed interview instead of waiting for someone to open the dashboard.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a hiring manager wants a ping for every finished interview on an open sales role, without logging in to Hireflix.
Watch out
the Job field is required, so one Zap follows one job; a second opening needs its own Zap.
Actions

The Hireflix actions

Hireflix gives you 2 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

2

Add Candidate

Action

In Zapier“Add a candidate to a Job in Hireflix.”

Puts a new person on one of your Hireflix jobs, ready for their video interview. The applicant data comes from whatever app collected it.

When to use it
a careers form or an applicant list feeds Hireflix, so nobody retypes names.
Watch out
First name, Email and Job are all required; an entry missing an email makes the step fail.
When it breaks

When a Hireflix Zap breaks

Zapier links no help article to Hireflix, so the traps below are the general ones that hit this app's three operations.

Most surprises come from timing and plan limits rather than from Hireflix itself. If a run looks odd, the Zapier troubleshooting page is the next stop.

  • Old interviews are ignored

    A Zap reacts only to interviews that finish after you switch it on. Recordings already done stay out, and moving that backlog is a separate job.

  • A big batch gets held back

    After a bulk import or a migration, a sudden wave of events can be held back by Zapier's flood protection instead of running all at once.

  • Your third step will not run on Free

    The free plan stops at one trigger and one action. A Gmail email after the review link, or a filter, needs a paid plan.

  • The wrong job is watched

    Job is required on the trigger. The Zap therefore follows only the opening you chose, and interviews recorded for any other job never start it.
Need help

Need help automating Hireflix with Zapier?

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FAQ

Hireflix and Zapier: frequent questions

01Is the Hireflix Zapier integration free?
Yes, it runs on the free plan. Hireflix is not a premium app, so no paid tier is needed just to connect it. The free plan gives 100 tasks a month and lets you build Zaps of two steps: one trigger and one action. That covers a Zap like Interview Finished followed by Create Shareable Interview Link. The limit shows up the moment you want a third step, such as a chat message after the link, or a filter. Those make it a multi-step Zap, and multi-step Zaps need a paid plan.
02How many tasks does a Hireflix Zap use?
One task per action that succeeds, nothing for the trigger. A finished interview starting your Zap costs zero. If the Zap then creates a review link, that is one task. Add a Gmail email and each run costs two. An action that fails is not counted, so an Add Candidate step rejected for a missing email does not eat into your 100 monthly tasks on the free plan. Keep in mind that every candidate who finishes an interview runs the Zap again, so busy openings add up.
03Does Hireflix trigger Zaps in real time?
Yes. Interview Finished is an instant trigger: Hireflix tells Zapier the moment a candidate completes the interview, so the Zap starts right away whatever your plan. The 15-minute check of the free plan applies only to polling triggers, which Zapier checks on a timer, and Hireflix has none. In the editor, a Zap built on an instant trigger shows a lightning bolt. The type comes from the app itself and cannot be switched from Zapier.
04What do you need to connect Hireflix to Zapier?
A Hireflix account and access to the jobs the Zap will use. From the Apps page of your Zapier account you click + Add connection, search Hireflix, confirm with Add connection, then sign in to Hireflix and grant Zapier access. The connection is stored once and reused by every Hireflix step. Before you start, make sure at least one job exists in Hireflix, since both the trigger and Add Candidate require a Job to be selected.
05Why does an Add Candidate step fail?
Usually because one of its three required fields arrives empty. Add Candidate needs a First name, an Email and a Job, and a run where any of them is blank does not go through. That often happens when a form lets people skip the email question. The fix sits upstream: make those answers mandatory in the form, then re-test the trigger so the mapping uses a complete entry. A failed run costs no task, but that candidate never gets invited.
06What if the Hireflix operation you want is not on Zapier?
Then Zapier cannot do it directly, and it is worth knowing what is missing. The app offers one trigger, Interview Finished, and two actions, Add Candidate and Create Shareable Interview Link. There is no search step, so a Zap cannot look up an existing candidate, and no other event starts a Zap. If your process depends on one of those, plan it outside Zapier or rethink the order of steps so the data you need comes from the other app.
07Zapier, Make or n8n for Hireflix?
Decide on criteria, not on a ranking. On Zapier, Hireflix is not premium, its trigger is instant on every plan, and a two-step Zap fits the free plan. So if one finished interview leading to one action covers the need, Zapier is a short path. If the process needs extra steps, a filter or a lookup, count the paid plan in. For Make and n8n, check their own Hireflix pages for which operations they offer before comparing.
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