Resources · Zapier integration

LearnWorlds Zapier integrationAutomate LearnWorlds with Zapier.

The LearnWorlds Zapier integration gives you 23 triggers, 8 actions and 1 search. Every trigger is instant, so a paid order, a finished course or a cancelled subscription can start work in your other apps the moment it happens.

See the 32 operations

Verified Trustpilot reviews · AI, automation & growth agency

Overview

What the LearnWorlds Zapier integration does for a course business

LearnWorlds is a platform for selling online courses on your own website. Through Zapier, its events (sales, enrollments, completions, sign-ups) can start automations in your other tools, and eight LearnWorlds actions can enroll, tag or create users from events that happen elsewhere.

Take a school that sells courses. Three results come out of it with nobody copying data by hand. First, buyers sorted on arrival: Order Paid fires and Add Tags to User labels the student by what they bought. Second, access handed out from outside: a sale recorded in another tool runs Enroll User in Product, which creates the user if needed and opens the course. Third, churn spotted early: Payment Failed and Subscription or Payment Plan Canceled warn whoever follows up on payments.

Now what Zapier does not do here. There is no action to delete a user, change an order or issue a refund. The only search finds a user, so courses, bundles and orders cannot be looked up from a Zap. Seven entries carry a Legacy label; five of them sit next to an entry of the same name without it, and Zapier does not say what separates them. And nothing that happened before your Zap was published is picked up.

The same app also has a LearnWorlds Make integration page, and if you are still weighing platforms, see Make vs Zapier.

Vocabulary

Zapier vocabulary in one minute

Seven words come back all over this page. Here they are in plain English.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is switched on, Zapier sits and waits for it.
Action
What the Zap does after it starts: the step that creates, sends or moves something on your behalf.
Task
The unit Zapier bills. One task is one action your Zap completed successfully, and your plan counts those.
Instant vs polling trigger
An instant trigger is reported by the app as soon as it happens. A polling trigger is checked by Zapier on a timer.
Filter
A step that lets the Zap continue only when the incoming data meets a condition you set, and stops it otherwise.
Search step
A step that looks up something that already exists in an app, so the next steps can reuse what it found.
Cost

What a LearnWorlds Zap really costs

LearnWorlds is not a premium app on Zapier, so it works from the free plan.

  • Premium appNo
  • Free plan100 tasks a month
  • Free plan Zap sizeTrigger + 1 action

The trigger never costs a task, and neither does waiting for the next sale. Each action that succeeds counts as one task; one that fails counts nothing. The free plan gives 100 tasks a month and unlimited Zaps, but only two-step Zaps: one trigger, one action. A second action, a filter or a search turns it into a multi-step Zap, which needs a paid plan. The interval grid below concerns polling triggers only: all 23 LearnWorlds triggers are instant.

Connect

Connect LearnWorlds to Zapier in three steps

  1. 01

    Open your connections

    In your Zapier account, go to the Apps page and click + Add connection. Check first that you have a LearnWorlds account with access to the school, users and products the Zap will touch.

  2. 02

    Pick LearnWorlds

    Type LearnWorlds in the search box of the dialog, select it from the results, then click Add connection. A new browser tab opens on the LearnWorlds side, ready for you to sign in.

  3. 03

    Sign in and grant access

    Log in to LearnWorlds in that tab and allow Zapier to use the account. The connection is saved once, then reused by every LearnWorlds step in every Zap you build.

First Zap

Your first Zap: tag every buyer and log the sale

GoalEach time an order is paid in LearnWorlds, tag the student as a buyer, then add a line to your sales spreadsheet.

  1. 01

    Create the Zap

    In Zapier, start a new Zap. You build it top to bottom: the app and event that start it, then what follows, then you map the fields between the steps.

  2. 02

    Set the trigger

    Pick LearnWorlds and Order Paid, then your connection. It is an instant trigger, so the editor shows a lightning bolt next to it.

  3. 03

    Test it on a real order

    Run the test. Zapier brings back the three most recent items from your account: pick one and read what came back before going further.

  4. 04

    Add the tag

    Add LearnWorlds again with Add Tags to User. Map the buyer's email from the trigger and type the tag to add, then test the step once.

  5. 05

    Log the sale

    Add your spreadsheet app and its new row action, map the order details from the trigger, then test this step and check the row it created.

  6. 06

    Publish

    Click Publish to switch the Zap on. Two actions make it a multi-step Zap, so it needs a paid plan; on the free plan, keep only the tag.

Triggers

The 23 LearnWorlds triggers

23 events start a Zap when something happens in LearnWorlds, and 23 of them are instant: the app calls Zapier straight away, whatever your plan.

1

Assessment Completed

Instant trigger

In Zapier“Triggers when a new assessment is completed.”

Starts the Zap when a student finishes an assessment you picked. The Zap gets the result details, ready to pass to a spreadsheet, a grading log or an email step.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
when a final exam result should reach the instructor or a report without anyone exporting it.
Watch out
the assessment is a required choice in the trigger, so one Zap follows one assessment.
2

New Certificate (Legacy)

Instant trigger

In Zapier“Triggers when a user is awarded a certificate.”

A certificate trigger carrying the Legacy label: it reacts when a user is awarded a certificate. Zapier describes it in exactly the same words as New Certificate.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
when you open a Zap someone else built on it and need to know what it watches.
Watch out
the app page names no difference between the two, so note which one each of your Zaps uses before you edit them.
3

New Certificate

Instant trigger

In Zapier“Triggers when a user is awarded a certificate.”

Fires as soon as a student earns a certificate in your school. Its twin, New Certificate (Legacy), has the same description; this one carries no label.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to send the certificate holder a thank-you, list them in a graduates sheet, or tag them for an advanced offer.
Watch out
it does not pick up certificates handed out before the Zap was published.
4

Course Completed

Instant trigger

In Zapier“Triggers when a user completes a course.”

A student reaches the end of a course, and the Zap kicks off. That makes it the natural hinge between one course and the next thing you want to sell or open.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
when finishing one course should enroll the student in a follow-up product or move them in your mailing list.
Watch out
it fires once per course; finishing a whole learning program goes to Learning Program Completed.
5

User Enrolled in Product

Instant trigger

In Zapier“Triggers when a user is enrolled in a product (free, paid or private course, bundle or subscription).”

Watches every enrollment in a product, whether that is a free, paid or private course, a bundle or a subscription. Each new access sends one run.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to keep an outside list of who has access to what.
Watch out
free courses count too, so add a filter if only paying students matter.
6

New Lead (Legacy)

Instant trigger

In Zapier“Triggers when a new email lead is captured.”

A lead trigger with the Legacy label. It runs when a new email lead is captured in your school, and Zapier describes it word for word like New Lead.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
when you check what an existing Zap built on it reacts to.
Watch out
if one Zap uses it and another uses New Lead, each new lead runs both Zaps and both spend their tasks.
7

New Lead

Instant trigger

In Zapier“Triggers when a new email lead is captured.”

Catches every email lead your school collects. It is where a marketing follow-up usually starts.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to push fresh leads into your email tool or your sales pipeline while the interest is still warm.
Watch out
Add Tags to User only works on an email that already belongs to a LearnWorlds user, so put Find a User or Create User in between.
8

Learning Program Completed

Instant trigger

In Zapier“Triggers when a user completes a learning program.”

Goes off when a student completes a whole learning program rather than a single course. It marks the end of a longer path, which often deserves its own follow-up.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
when completing the full program should unlock an alumni offer or a tag that course-level completions should not.
Watch out
single courses finished on their own go to Course Completed, not here.
9

Learning Activity Completed

Instant trigger

In Zapier“Triggers when a user completes a learning activity.”

The finest-grained progress signal: one learning activity inside one course, marked as done by a student. Useful when a single lesson matters more than the whole course.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to react when a student reaches a key lesson, such as a bonus unlock or a check-in message.
Watch out
both the course and the activity are required, so one Zap watches one activity.
10

Order Paid

Instant trigger

In Zapier“Triggers when an order is paid.”

Signals that an order has been paid in your school. It is the cleanest starting point for anything tied to revenue, from bookkeeping lines to buyer tags.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to log each sale in a spreadsheet or tag the buyer with the product they chose.
Watch out
one order is one run; for each instalment of a subscription, look at Payment Created instead.
11

Payment Created

Instant trigger

In Zapier“Triggers when a payment transaction for a purchase (including one-off purchase, subscription payment, or installment of a payment plan) is successfully charged. For a subscription or a payment plan, a new transaction is created for every single payment.”

Every successful charge creates a run here: a one-off purchase, a subscription payment or one instalment of a payment plan. For subscriptions and plans, each single payment is its own transaction.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
when your finance records need one line per charge, not one per order.
Watch out
a monthly subscriber triggers it every month, so the task count grows with your recurring revenue.
12

Payment Failed

Instant trigger

In Zapier“Triggers when a recurring payment has failed (only for stripe installments and subscriptions).”

Raises a flag when a recurring payment does not go through. It only covers Stripe instalments and subscriptions, so one-off purchases never reach it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to alert whoever chases payments, or to send the student a reminder about the failed charge.
Watch out
if you take payments another way, this trigger stays silent.
13

User Previewed a Free Section

Instant trigger

In Zapier“Triggers when a user has previewed a free section of a paid course.”

Spots a visitor who opened the free preview of a paid course. Interest without a purchase yet: exactly the moment a sales follow-up has the most to gain.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to tag the user as interested in that course, or to add them to a nurture sequence in your email tool.
Watch out
a busy free section can produce many runs, each with its own action costs.
14

New Enrollment Purchase (Legacy)

Instant trigger

In Zapier“Triggers when a user is enrolled in or purchases a paid product.”

A Legacy trigger that runs when a user is enrolled in, or buys, a paid product. Two moments, one entry.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
when you check what an existing Zap built on it reacts to.
Watch out
it covers paid products only, while User Enrolled in Product also counts free courses and Order Paid follows the payment itself.
15

Subscription or Payment Plan Canceled

Instant trigger

In Zapier“Triggers when a user cancels their subscription or payment plan.”

Tells you that a student has cancelled a subscription or a payment plan. A small event, with a direct line to your recurring revenue.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to start a win-back email, remove a members tag or flag the account for a call.
Watch out
a subscription scheduled for cancellation also shows up in Subscription Updated, so avoid acting twice.
16

Subscription Updated

Instant trigger

In Zapier“Triggers when a subscription is updated (either planned for cancellation or renewed, or the selected plan has been updated).”

Reacts to any change on a subscription: a cancellation planned, a renewal, or a switch to another plan. Three different stories land on the same trigger.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to keep a subscriber list in another tool in step with what changed in LearnWorlds.
Watch out
put a filter after it if only one kind of change should go on.
17

New Form Submission

Instant trigger

In Zapier“Triggers when a new form is submitted.”

Collects the answers each time someone submits one of your LearnWorlds forms. The Zap receives the responses, ready to go wherever they need to be read.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to send course feedback or application forms straight into a spreadsheet your team already uses.
Watch out
the source and the form are both required, so each Zap is tied to one form.
18

Tag Added

Instant trigger

In Zapier“Triggers when a selected tag is added to a user.”

Fires when a tag you choose lands on a user. Since tags often encode a segment, this turns a simple label into the start of a workflow.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to sync a segment to your email tool, for example when a student is tagged as a buyer of a given course.
Watch out
the tag is a required choice, and a Zap that adds that same tag will set itself off again.
19

Tag Removed

Instant trigger

In Zapier“Triggers when a selected tag is removed from a user.”

The mirror of Tag Added: the Zap runs when a chosen tag is taken off a user. Handy for undoing in another tool what the tag had set up.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to remove a student from a list or a group elsewhere once they lose a segment.
Watch out
you must pick the tag in the trigger, so one Zap follows one tag.
20

User Unenrolled From Product

Instant trigger

In Zapier“Triggers when a user is unenrolled from a product (paid or private course, bundle or subscription).”

Runs when a student loses access to a product: a paid or private course, a bundle or a subscription. Free courses are not part of the list.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to keep your outside access list honest, or to ask the student why they left.
Watch out
an unenrollment made by a Zap through Unenroll User From Product also lands here.
21

New User (Legacy)

Instant trigger

In Zapier“Triggers when a new user is registered.”

A sign-up trigger with the Legacy label, reacting to every new user registered in your school. Zapier gives it the same description as New User.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
when you check what an existing Zap built on it reacts to.
Watch out
one Zap on each of the two would run twice for every sign-up, with the tasks of both.
22

New User

Instant trigger

In Zapier“Triggers when a new user is registered.”

Each new registration in your school starts the Zap. It has no Legacy label, unlike New User (Legacy), which shares its description.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to add every new student to your email tool or your customer list.
Watch out
users created by a Zap with Create User also count as sign-ups, which can feed a loop.
23

User Updated

Instant trigger

In Zapier“Triggers when a user profile is updated.”

Notices when a user profile changes in LearnWorlds. Every edit counts, so the Zap sees corrections as well as real changes.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to keep a contact record elsewhere matched with the student's latest details.
Watch out
Create User updates a user whose email already exists, so a Zap writing back into LearnWorlds can trigger itself.
Actions

The 8 LearnWorlds actions

LearnWorlds gives you 8 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create and Enroll User (Legacy)

Action

In Zapier“Adds a new user and also gives access to a paid course or bundle.”

An older two-in-one action: it adds a new user and opens a paid course or bundle in the same step. Full name, email and product are all required.

When to use it
when the full name should be stored at creation, in the same step as the paid access.
Watch out
Enroll User in Product also creates a missing user, but asks for no name; it enrolls an existing user too.
2

Enroll User in Product (Legacy)

Action

In Zapier“Gives the user access to a paid course or bundle.”

Gives an existing user access to a paid course or bundle, through the older version of the enroll action.

When to use it
when the user is sure to exist already and you work on a Zap built on it.
Watch out
the user must already exist with that email, otherwise the step fails; the current Enroll User in Product does not have that limit.
3

Add Tags to User

Action

In Zapier“Adds one or more tags to a Learnworlds User.”

Puts one or more tags on a LearnWorlds user found by email. Tags are how most schools segment students, so this action feeds everything that relies on them.

When to use it
after a sale, to mark the buyer with the product or the campaign they came from.
Watch out
the user has to exist already; a lead email alone is not enough.
4

Create User (Legacy)

Action

In Zapier“Adds a new user to the school.”

Registers a new user in the school from a full name and an email, using the older version of the action.

When to use it
when your source holds a full name in one piece rather than a first name.
Watch out
Create User asks for a first name instead, and updates a user whose email already exists.
5

Create User

Action

In Zapier“Adds a new user to the school. If a user with this email already exists, this user will be updated.”

Adds a user to your school from a first name and an email. If that email is already registered, the existing user is updated instead of duplicated.

When to use it
when buyers or leads from another tool should get a LearnWorlds account before you enroll them.
Watch out
since it can overwrite a profile, map only the fields you trust.
6

Enroll User in Product

Action

In Zapier“Gives the user access to a product: a course (paid, private) or bundle. If a user with this email already exists in Learnworlds, this user will be enrolled in the selected product. If not, then a new user will be created and then enrolled in the selected product.”

Opens a course (paid, private or coming soon) or a bundle to the person behind an email. If no user has that email, LearnWorlds creates one first, then enrolls them.

When to use it
to grant access after a sale recorded outside LearnWorlds.
Watch out
the welcome email option only works if the matching course or bundle email notification is active in LearnWorlds.
7

Remove Tags From User

Action

In Zapier“Removes one or more tags from a Learnworlds User.”

Takes one or more tags off an existing user, found by email. It is the clean-up half of your tagging, and often what closes a segment.

When to use it
when a subscription is cancelled and the members tag should go.
Watch out
an email that matches no user makes the step fail.
8

Unenroll User From Product

Action

In Zapier“Removes access from a course (paid, private) or bundle for the given user.”

Withdraws a user's access to a course (paid, private or coming soon) or a bundle. The user must already exist under that email.

When to use it
after a refund or a failed payment handled elsewhere, to close the access in LearnWorlds too.
Watch out
it sets off User Unenrolled From Product, so mind any Zap listening there.
Searches

The LearnWorlds search

1 search step looks for data that already exists in LearnWorlds, so a later step can use it.

Searches sit at the bottom of the action list in the editor, under the SEARCH heading. LearnWorlds has one, and no find-or-create variant: it never creates the user it misses. Three settings decide what happens when the result is not what you expected.

1

Find a User

Search

In Zapier“Searches for a user in Learnworlds by email or user id.”

Looks up a student by email or by user ID and hands their details to the next steps. It is the safe check before any action that needs an existing user.

When to use it
before Add Tags to User or Unenroll User From Product, so an unknown email stops cleanly.
Watch out
there is no create option, so a missing user means a stop unless you change the setting.

The three settings every search exposes

  1. Successful if no search results are found?
    Left as is, a search that finds nothing stops the Zap and skips the steps that needed it. Switched on, the Zap goes on empty-handed.
  2. Create X if it doesn't exist yet?
    This box turns a search into a find-or-create. Find a User does not offer that variant, so creating a user takes Create User.
  3. If multiple search results are found?
    Several matches: keep the first one (the default), stop the Zap, or pass all of them on at once.
When it breaks

When a LearnWorlds Zap breaks

Zapier lists no help article for LearnWorlds, so the traps below are the ones every Zap shares, applied to a course school.

None of them raises an alarm on its own: the Zap simply does less, or more, than you planned. When a run goes wrong, start with the Zapier troubleshooting page.

  • Past sales are ignored

    A Zap only reacts to what happens after it is switched on. Orders, sign-ups and certificates from before stay out, and moving that history is a separate job.

  • The Zap that feeds itself

    Tag Added plus Add Tags to User on the same tag, or New User plus Create User, can set the Zap off again and again and burn tasks fast.

  • A bulk import floods the triggers

    After a migration or a mass enrollment, a sudden wave of events can be held back by Zapier's flood protection instead of running one by one.

  • An email with no LearnWorlds user

    Add Tags to User, Remove Tags From User and Unenroll User From Product need a user who already has that email. An unknown address makes the step fail.
Need help

Need help automating LearnWorlds with Zapier?

A person reads every message.

FAQ

LearnWorlds Zapier integration: your questions

01Is the LearnWorlds Zapier integration free?
Yes, on the Zapier side: LearnWorlds is not a premium app, so the free plan can use it. That plan includes 100 tasks a month and unlimited Zaps, but each Zap is capped at two steps, one trigger and one action. Add a filter, a search or a second action and the Zap becomes multi-step, which needs a paid plan. Your LearnWorlds subscription is a separate matter that this page does not cover.
02How many tasks does a LearnWorlds Zap use?
One per successful action, nothing more. The trigger is free, however many orders or completions come in. A Zap that tags a buyer and then logs the sale uses two tasks per order, because each action that works is counted on its own. A failed action is not billed. Watch Payment Created in particular: on subscriptions it fires for every single payment, so a monthly subscriber costs tasks every month.
03Do LearnWorlds triggers work in real time?
Yes, all 23 of them. Every LearnWorlds trigger is instant: the app tells Zapier as soon as the event happens, and the Zap starts right away. That holds on every plan, the free one included, because the polling interval only applies to triggers Zapier has to check on a timer. In the editor these Zaps carry a lightning bolt. The type is set by LearnWorlds and cannot be changed from Zapier.
04What do you need to connect LearnWorlds to Zapier?
A LearnWorlds account, plus access to anything you do not own yourself and want the Zap to touch. Then it is short: open the Apps page of your Zapier account, click + Add connection, search for LearnWorlds, click Add connection, sign in to LearnWorlds in the new tab and grant access. The connection is stored once and reused by every LearnWorlds step afterwards, in every Zap you build. Nothing else is required on the Zapier side before you build your first Zap.
05Why does Payment Created fire several times for one subscription?
Because each charge is its own transaction. For a subscription or a payment plan, LearnWorlds creates a new transaction for every single payment, and each one starts the Zap. That is the right trigger for finance records with one line per charge. If you only want one run per purchase, use Order Paid instead. And for subscriptions that stop paying, Payment Failed covers Stripe instalments and subscriptions only. Pick the one that matches how your records are kept.
06What if the LearnWorlds operation you need is not available?
Then Zapier cannot do it directly with this app. The actions cover users, tags and enrollments; there is nothing to delete a user, edit an order or issue a refund, and the only search finds users. Read the Legacy entries too: two of them, Create and Enroll User (Legacy) and New Enrollment Purchase (Legacy), have no unlabelled twin. If the operation is really absent, the job needs another route outside this integration.
07Zapier, Make or n8n for LearnWorlds?
It depends on your criteria, not on a single winner. If your team already works in Zapier, the 23 instant triggers and the enroll and tag actions cover the common course-business flows. If you need operations the integration does not expose, or many steps per run at a lower cost, compare what each platform offers for LearnWorlds and how it counts executions. Weigh volume, budget and who maintains the flows.
Same platform

Other docs you might need on this stack.

Browse all integrations