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Manatal Zapier integrationAutomate Manatal with Zapier.

The Manatal Zapier integration gives you 7 triggers, 33 actions and 38 searches across candidates, contacts, jobs, matches and organizations. Every trigger is instant. Here is what each operation does, what it costs and where it trips people up.

See the 78 operations

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Overview

What the Manatal Zapier integration does for your hiring

It links Manatal, your recruitment software, to the other tools your hiring team touches every day. Candidates, jobs and pipeline moves can travel in and out of Manatal without anyone retyping them. Each link is a Zap: one starting event, then one or more steps that run every time that event happens.

Applicants that arrive complete. A careers form in another tool can feed Create a Candidate, then Create Candidate Resume attaches the file from its link. The recruiter opens a full profile, not a name.

Hiring managers who hear about the pipeline. New Match and Move Match are instant, on every plan. Point them at your chat tool and the person waiting on a role learns that a candidate was matched or moved without asking for an update.

Job boards and sheets that follow your openings. Updated Job Status reports every status change, so a tracking sheet or a planning tool always shows which roles are open.

Now the limits. Almost every action needs an ID: Candidate ID, Job ID, Match ID. The searches exist to fetch them, but each search added to a Zap makes it multi-step and paid. There is no delete action at all. Files are attached from a link, never uploaded from your computer. And nothing that happened before the Zap was switched on is picked up.

New to building Zaps? Start with our Zapier training.

Vocabulary

Zapier vocabulary in one minute

Eight words come back on every section of this page. Here they are in plain English.

Zap
The automation you build on Zapier: one starting event, then one or more steps that run every time it happens.
Trigger
The event in an app that starts the Zap. Once the Zap is switched on, Zapier waits for that event.
Action
What the Zap does after it starts: the step that creates, updates or sends something in an app for you.
Task
What Zapier bills: one action your Zap completes successfully. Your monthly allowance counts these, nothing else.
Instant trigger
A trigger the app reports itself: it calls Zapier when the event happens, so nothing waits for a timer.
Filter
A step that lets the Zap go on only when the incoming data meets your condition, and stops it otherwise.
Search step
A step that looks up something that already exists, such as a job or a candidate, so later steps can use it.
Multi-step Zap
Any Zap beyond one trigger and one action. A filter, a search or a second action makes one, and it needs a paid plan.
Cost

What it costs, in tasks

The trigger is free. Each Manatal action that goes through costs one task.

  • Trigger0 task
  • Successful action1 task each
  • Failed actionNot counted
  • Free plan100 tasks a month, two-step Zaps only
  • This appNot reserved for paid plans, works on Free

A Zap that creates a candidate and then attaches the resume costs two tasks per applicant. Retrieve Candidate Matches List is listed as an action, so it is billed like one when it succeeds, even though it only reads. A failed action is not counted. The free plan gives you 100 tasks a month and unlimited Zaps, each limited to two steps. The interval grid below concerns polling triggers only; all seven Manatal triggers are instant and ignore it.

Connect

Connect your Manatal account

  1. 01

    Open the Apps page

    In Zapier, go to Apps and click + Add connection. A connection is your Manatal account linked to Zapier once, then reused by every step that reads or writes your recruiting data.

  2. 02

    Pick Manatal

    Type Manatal in the dialog, select it, then click Add connection. A new tab opens on the Manatal sign-in page, where the rest of the connection happens.

  3. 03

    Sign in and grant access

    Log in to Manatal and allow Zapier to use the account. You need read or write access on anything you do not own yourself and want the Zap to touch. An account on Manatal comes first.

First Zap

Your first Zap: tell the hiring manager when a match moves

GoalEach pipeline move that matches your condition reaches the team chat right away, so the hiring manager follows progress without chasing the recruiter.

  1. 01

    Build the Zap

    Create a Zap, pick Manatal as the app and Move Match as the event, then choose your connection., the account the Zap will listen to.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent moves of your account, so you see what a move actually carries before you map anything.

  3. 03

    Add the filter

    Click the plus icon, pick Filter, then set the field, the rule and the value that mark the moves you care about. A text rule only works on text. The filter makes the Zap multi-step, so it needs a paid plan.

  4. 04

    Add the message

    Add your chat tool as the action and map the match fields into the message, using only what the test returned. Name the candidate and the role, nothing more.

  5. 05

    Test, then publish

    Test each step and read the message in your chat. When it looks right, click Publish. Since the trigger is instant, every matching move goes through right away.

Triggers

The 7 Manatal triggers

7 events start a Zap when something happens in Manatal, and 7 of them are instant: the app calls Zapier straight away, whatever your plan.

1

Move Match

Instant trigger

In Zapier“Triggers when the match move”

Starts a Zap when a match moves. Manatal's own description says no more than that, so read the test result to see what a move covers in your pipeline before you build on it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
when someone outside Manatal, a hiring manager or an interviewer, needs to know a candidate progressed.
Watch out
a Zap that writes back into Manatal can, in general, set off its own trigger again; check where each action writes before publishing.
2

New Candidate

Instant trigger

In Zapier“Triggers when a new candidate is created.”

Fires each time a candidate is created in Manatal, whoever created them. It is the natural starting point for anything that should happen once per applicant, like a welcome step or an entry in a reporting sheet.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
when your sourcing sheet or your outreach tool must know about every new profile.
Watch out
as with any trigger, a Zap that writes where it listens may set itself off again, so test chains that might feed each other.
3

New Contact

Instant trigger

In Zapier“Triggers when a new contact is created.”

Kicks off a Zap whenever a contact is added, the client-side people you deal with rather than the applicants. It keeps the rest of your tools aware of new hiring contacts.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
when a CRM or a mailing list should hold every client contact you record in Manatal.
Watch out
only contacts created after the Zap is switched on are picked up; earlier ones stay where they are.
4

New Match

Instant trigger

In Zapier“Triggers when a candidate is matched to a job position in Manatal.”

Runs when a candidate is matched to a job. This is the moment a profile enters a pipeline, and the moment other people may need to hear about it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
to alert the hiring manager, to prepare an interview folder, or to log the match in a tracking sheet.
Watch out
a Zap that writes where its own trigger watches may restart itself, so test any chain that creates matches before you publish.
5

Updated Candidate

Instant trigger

In Zapier“Triggers when a candidate is updated.”

Goes off when a candidate profile changes. It is broad by design: any edit can start it, so it suits mirrors and logs better than one-off alerts.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
when another tool keeps a copy of your candidates and must stay in step.
Watch out
since any edit can start it, a Zap that writes back to candidates may loop on itself; add a filter and test carefully, as each loop eats tasks.
6

Updated Contact

Instant trigger

In Zapier“Triggers when a contact is updated.”

Reacts to every change on a client contact. When a phone number, a title or a company changes in Manatal, the same change can reach your other tools.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
when your CRM should never hold an older version of a contact than Manatal does.
Watch out
a Zap that writes back to the contacts it watches may restart itself; check at the test where each action writes.
7

Updated Job Status

Instant trigger

In Zapier“Triggers when the status of a job is updated.”

Triggers when the status of a job changes in Manatal. Your openings stop being a list only recruiters can see.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
when a planning sheet, a careers page tool or the finance team tracks which roles are live.
Watch out
check at the test which statuses your account uses before writing a filter on them.
Actions

The 33 Manatal actions

Manatal gives you 33 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create a Candidate

Action

In Zapier“Create a candidate”

Adds a new candidate to Manatal from data collected elsewhere. Only the full name is required; a Consent option records whether the person agreed to the use of their data.

When to use it
when applications arrive through a form or a sourcing tool outside Manatal.
Watch out
map the consent answer if you collect it, rather than leaving the option empty.
2

Create Candidate Attachment

Action

In Zapier“Add an attachment to a given candidate”

Attaches a file to a candidate. You give the Candidate ID, a name for the attachment and a URL leading to the file; the file is fetched from that link.

When to use it
when portfolios or certificates arrive as links in a form.
Watch out
the File field takes a link, not an upload, so the file must be reachable online.
3

Create Candidate Note

Action

In Zapier“Add a note to a given candidate”

Writes a note on a candidate's profile: the Candidate ID and the note's content are required. Feedback captured outside Manatal ends up next to the person it concerns.

When to use it
when interview feedback is collected in a form.
Watch out
the Candidate ID has to come from the trigger or a search step.
4

Create Candidate Resume

Action

In Zapier“Add a resume to a given candidate”

Adds a resume to a candidate from the Candidate ID and a link to the file. Accepted formats are pdf, doc, docx and rtf.

When to use it
right after Create a Candidate, when the form also collected a resume.
Watch out
a file in another format is not in the accepted list; convert it first.
5

Create Candidate Social Media

Action

In Zapier“Add a social media profile to a given candidate”

Attaches a social profile to a candidate: the platform type (linkedin, github, twitter, facebook and so on) and the full profile URL are required. Options mark the profile as verified or queue it for enrichment.

When to use it
when your form asks for a profile link.
Watch out
paste the full URL, not a username.
6

Create Contact

Action

In Zapier“Create a contact within Manatal.”

Records a client-side contact inside one of your organizations. Full name, display name and the Organization are all required.

When to use it
when a new hiring contact signs up through your website or appears in your CRM.
Watch out
the Organization field expects the organization's ID, so the organization must exist first.
7

Create Contact Attachment

Action

In Zapier“Add an attachment to a given contact”

Puts a file on a contact's record from the Contact ID, a name and a link to the file. Signed documents or briefs from a client can live with the person who sent them.

When to use it
when a contact sends files through a form or a shared drive.
Watch out
a private link that needs a login may not be readable.
8

Create Contact Note

Action

In Zapier“Add a note to a given contact”

Leaves a note on a client contact, from the Contact ID and the text of the note. Useful to keep a trace of exchanges that happened in your inbox or your CRM.

When to use it
when a call summary or a meeting outcome should sit on the contact.
Watch out
the Contact ID is required, so an earlier step has to carry it.
9

Create a Job

Action

In Zapier“Create a job opening in one of your organizations (e.g. Department, Client, Business Unit, etc.)”

Opens a new position in one of your organizations, whether that is a department, a client or a business unit. Organization ID and Position Name are required; options set whether the job is remote, published, pinned on the career page, and whether salary shows.

When to use it
when job requests are approved in another tool first.
Watch out
leave Is Published off until someone has reviewed the job.
10

Create Job Attachment

Action

In Zapier“Add an attachment to a given job”

Adds a file to a job, such as a job description stored in your document tool. Job ID, a name and a File URL are required.

When to use it
when job descriptions are written and approved outside Manatal.
Watch out
the File URL must point straight at the file; check at the test that it arrives.
11

Create Job Note

Action

In Zapier“Add a note to a given job”

Pins a note to a job from its Job ID and the note content. Context about a role, such as a change in budget or scope, stays with the role.

When to use it
when decisions about a position are made in a meeting tool or a shared document.
Watch out
the Job ID is required; Search Jobs can supply it.
12

Create Match

Action

In Zapier“Creates a new match.”

Puts a candidate into a job's pipeline by pairing a Candidate ID with a Job ID, both required. An Is Active option says whether the match is still live.

When to use it
when a shortlist decided elsewhere should land in Manatal pipelines.
Watch out
if another Zap listens to new matches, test how the two interact before you publish.
13

Create Match Attachment

Action

In Zapier“Add an attachment to a given match”

Links a file to one match: an interview scorecard, a test result, an offer draft for this candidate on this job. Match ID, a name and a File URL are required.

When to use it
when assessment results come back from another tool as a link.
Watch out
the attachment belongs to the match, not to the candidate profile.
14

Create Match Note

Action

In Zapier“Allows to create match notes in Manatal.”

Adds a note to a specific match, so the comment concerns this candidate for this job, not the candidate in general. Match ID and Note Content are required.

When to use it
when a hiring manager's feedback on one application arrives by form or chat.
Watch out
the Match ID comes from New Match, Move Match or a search.
15

Create Organization

Action

In Zapier“Create a new organization (e.g. Client, Department, Business Unit, etc.).”

Creates a client, a department or a business unit in Manatal from just its name, the only required field. It is the first brick: jobs and contacts hang off an organization.

When to use it
when a new client is signed in your CRM.
Watch out
to avoid a duplicate client, look the name up with Search Organizations first.
16

Create Organization Attachment

Action

In Zapier“Add an attachment to a given organization”

Stores a file on a client or department record from the Organization ID, a name and a File URL. Contracts and briefs stay with the organization they concern.

When to use it
when a signed agreement lands in your shared drive.
Watch out
as with every attachment here, the file comes from a link, never from your computer.
17

Create Organization Note

Action

In Zapier“Add a note to a given organization”

Saves a note at the organization level, with the Organization ID and the content as required fields. Client-wide information stays in one place for every recruiter.

When to use it
when account updates about a client are written in your CRM.
Watch out
make sure the Organization ID is the right client before publishing.
18

Retrieve Candidate Matches List

Action

In Zapier“Retrieves all the matches of a given candidate”

Pulls every match of one candidate, from the Candidate ID. Although it only reads, Zapier lists it among the actions, not the searches.

When to use it
when a step needs to know all the jobs a candidate is in.
Watch out
as an action, it counts as one task each time it succeeds.
19

Update Candidate

Action

In Zapier“Update partially a candidate details.”

Changes some details of an existing candidate without touching the rest. The Candidate ID and the full name are required, and the Consent option can be set here too.

When to use it
when a candidate corrects their details through a form.
Watch out
the full name is required even if you only meant to change something else.
20

Update Candidate Attachment

Action

In Zapier“Update a candidate's attachment”

Swaps or renames a candidate's attachment. It asks for the Candidate ID, the Attachment ID, a name and a File URL.

When to use it
when a candidate sends a newer version of a document.
Watch out
the new file is read from its link, like at creation.
21

Update Candidate Note

Action

In Zapier“Update a candidate's Note”

Rewrites an existing note on a candidate. It needs three things: the Candidate ID, the Note ID and the new content.

When to use it
when feedback is edited in the tool where it was first written.
Watch out
keep the Note ID from the moment the note is created, or fetch it with Search Candidate Notes.
22

Update Contact

Action

In Zapier“Update partially a contact's details.”

Edits part of a contact's details from the Contact ID. The full name is required, between 1 and 255 characters.

When to use it
when your CRM is where contact details get corrected first.
Watch out
in a Zap that also listens to contact changes, check where it writes so the Zap does not restart itself.
23

Update Contact Attachment

Action

In Zapier“Update the details of a contact's attachment”

Replaces the details of a file stored on a contact: Contact ID, Attachment ID, Attachment Name and File URL are required.

When to use it
when a client resends a corrected brief.
Watch out
Search Contact Attachments gives you the Attachment ID if you do not have it.
24

Update Contact Note

Action

In Zapier“Updates the details of a contact's note”

Corrects a note on a contact from the Contact ID, the Note ID and the updated text.

When to use it
when a meeting summary is revised after the fact.
Watch out
Search Contact Notes is the way to recover a Note ID you did not store.
25

Update Job

Action

In Zapier“Update partially a job details.”

Adjusts a job from its Job ID; the position name is required. The same options as at creation let you switch remote, published, career page pinning and salary visibility.

When to use it
when the decision to publish or pause a role is made elsewhere.
Watch out
resend the position name each time, even when it does not change.
26

Update Job Attachment

Action

In Zapier“Update the details of a job's attachment”

Updates a file on a job, for instance a revised job description, from the Job ID, the Attachment ID, a name and a File URL.

When to use it
when the approved version of a document changes.
Watch out
the File URL must lead to the file itself, not to a page about it.
27

Update Job Note

Action

In Zapier“Update the details of a job's Note”

Replaces the content of a note on a job. The Job ID, the Note ID and the new information are all required.

When to use it
when the context of a role changes and the old note would mislead recruiters.
Watch out
the Note ID is required; Search Job Notes provides it.
28

Update Match

Action

In Zapier“Action used to update a match within Manatal [e.g. moving the pipeline stage]”

Updates a match, for example to move it to another pipeline stage, from its Match ID. An Is Active option closes or reopens it.

When to use it
when a decision taken in another tool, such as an interview outcome, should move the candidate along.
Watch out
in a Zap that listens to match moves, check where this action writes so the Zap does not restart itself.
29

Update Match Attachment

Action

In Zapier“Update the details of a match's attachment”

Changes a file linked to a match. The match's ID, the attachment's ID, a name and a File URL are all required.

When to use it
when a scorecard or a test result gets corrected.
Watch out
the attachment's ID field is simply labeled ID here, so do not confuse it with the Match ID.
30

Update Match Note

Action

In Zapier“Update the details of a match note”

Edits a note attached to a match, given the Match ID, the Note ID and the new content.

When to use it
when an interviewer revises their comments on one application.
Watch out
two IDs come into play, the match's and the note's; map the right one into each field.
31

Update Organization

Action

In Zapier“Update partially an organization's details.”

Renames or edits an organization from its Organization ID and Name, both required. Client records follow the changes made in your billing or CRM tool.

When to use it
when a client changes its trading name.
Watch out
the name is required on every update, not only when it changes.
32

Update Organization Attachment

Action

In Zapier“Update the details of an organizaiton's attachment”

Refreshes a file stored on an organization from its Organization ID, Attachment ID, an updated name and a File URL.

When to use it
when a contract is amended and the new version should replace the old one.
Watch out
fetch the Attachment ID with Search Organization Attachments if needed.
33

Update Organization Note

Action

In Zapier“Update the details of an organization's Note”

Amends a note at client or department level from the Organization ID, the Note ID and the new text.

When to use it
when account notes are maintained in another tool and Manatal should mirror them.
Watch out
Search Organization Notes can recover the Note ID first.
Searches

The 38 Manatal searches

38 search steps look for data that already exists in Manatal, so a later step can use it.

A search step looks something up in Manatal and hands what it found to the steps after it. In the editor, searches sit at the bottom of the action list, under SEARCH. In this app, most of them exist to fetch the IDs that the actions require. Three settings decide what happens when the result is not clean.

1

Get Application Form

Search

In Zapier“Retrieve an application form by ID.”

Fetches an application form from its Application Form ID, the only required field.

When to use it
when a later step needs the questions of a specific form.
Watch out
you need the form's ID; this search does not look forms up by name.
2

Get Application Form for Job Post

Search

In Zapier“Retrieve the full application form for a specific job post.”

Brings back the full application form behind a given job post, from the Job Post ID.

When to use it
when you know the post and want the form candidates fill in for it.
Watch out
a Job Post ID is not a Job ID; List Job Posts or Get Job Post deal in post IDs.
3

Get Candidate

Search

In Zapier“Retrieve a full candidate profile by ID”

Returns a full candidate profile when you already hold the candidate's ID.

When to use it
when a trigger hands you an ID but a later step needs the person's details.
Watch out
this one wants the exact ID; use Search Candidates when you only have other information.
4

Get Candidate Attachment

Search

In Zapier“Retrieves a single attachment of a candidate”

Retrieves one attachment of a candidate, given both the Candidate ID and the Attachment ID.

When to use it
when a document stored in Manatal must be passed on to another tool.
Watch out
without the Attachment ID, start with Search Candidate Attachments.
5

Get Candidate Note

Search

In Zapier“Retrieves a single note of a candidate”

Reads a single note from a candidate's profile, identified by the Candidate ID and the Note ID.

When to use it
when a note's content should be copied to a report or a message.
Watch out
both IDs are required; the note alone is not enough.
6

Get Candidate Social Media

Search

In Zapier“Retrieves a single Social Media Profile of a candidate”

Looks up one social profile of a candidate, from the Candidate ID and the profile's own ID.

When to use it
when a step needs the exact link of one profile, say for an outreach tool.
Watch out
the profile ID field is labeled ID; Search Candidate Social Media lists them first.
7

Get Contact

Search

In Zapier“Retrieve a full contact profile by ID”

Pulls the complete profile of a contact from its Contact ID.

When to use it
when a Zap starts with only an ID and the next step needs a name, an email or a company.
Watch out
check at the test which fields come back before mapping them.
8

Get Contact Attachment

Search

In Zapier“Retrieves a single attachment of a contact”

Retrieves one file stored on a contact, from the Contact ID and the Attachment ID.

When to use it
when a client's document must be forwarded to a colleague or another tool.
Watch out
the Attachment ID is required; Search Contact Attachments provides it.
9

Get Contact Note

Search

In Zapier“Retrieves a single note of a contact”

Fetches a single note from a contact, using the Contact ID and the note's ID.

When to use it
when the last exchange with a client should feed a summary somewhere else.
Watch out
no Note ID, no result; Search Contact Notes lists them.
10

Get Job

Search

In Zapier“Retrieve a full job by ID”

Brings back a whole job from its Job ID: everything a later step needs to describe the role.

When to use it
after New Match, when a message should name the position and not just carry an ID.
Watch out
it adds a step, so the Zap becomes multi-step and paid.
11

Get Job Attachment

Search

In Zapier“Retrieves a single attachment of a job”

Gets one file attached to a job, from the Job ID and the Attachment ID.

When to use it
when the job description stored in Manatal should be sent to an interviewer.
Watch out
both IDs are required; Search Job Attachments can find the second.
12

Retrieve Job Matches List

Search

In Zapier“Retrieves all the matches of a given job”

Lists all the matches of a given job, from its Job ID. It is the mirror of the candidate-side list, but filed under searches.

When to use it
when a job's status changes and every candidate in its pipeline should be handled.
Watch out
several results come back; the third setting decides what the Zap does with them.
13

Get Job Note

Search

In Zapier“Retrieves a single note of a job”

Reads one note of a job, from the Job ID and the Note ID.

When to use it
when a briefing note on a role should be included in a message to a hiring manager.
Watch out
Search Job Notes is the step to run first if the Note ID is unknown.
14

Get Job Post

Search

In Zapier“Retrieve a job post by ID.”

Retrieves a job post, the public advert of a job, from its Job Post ID.

When to use it
when a step needs the published version of a role rather than the internal job.
Watch out
the Job Post ID is the advert's ID, not the job's.
15

Get Match

Search

In Zapier“Retrieves the details of a Match”

Returns the details of one match from its Match ID.

When to use it
when a Zap holds a match ID and a later step needs what that match contains.
Watch out
check at the test which details come back before building a message on them.
16

Get Match Attachment

Search

In Zapier“Retrieves a single attachment of a match”

With the Match ID and the attachment's own ID in hand, this step fetches one file stored on that match.

When to use it
when an offer draft or a scorecard tied to one application must be sent on.
Watch out
the attachment field is labeled ID, distinct from Match ID.
17

Get Match Note

Search

In Zapier“Retrieves a single note of a match”

Pulls up a single note written on a match, from the Match ID and the Note ID, so its text can travel further.

When to use it
when the comment on one application should go into a report.
Watch out
Search Match Notes returns the Note IDs if you need them.
18

Get Organization Attachment

Search

In Zapier“Retrieves a single attachment of an organization”

Handy for contracts and briefs: it returns one file kept on a client or department record, from the Organization ID and the Attachment ID.

When to use it
when a contract stored in Manatal should be shared with a colleague.
Watch out
both IDs are required.
19

Get Organization

Search

In Zapier“Retrieves the details of an organization”

Retrieves the details of an organization from its Organization ID.

When to use it
when a job or a contact gives you an organization ID and a later step needs its name.
Watch out
to find an organization by other means, use Search Organizations.
20

Get Organization Note

Search

In Zapier“Retrieves a single note of an organization”

Opens one specific note kept at organization level, using the Organization ID and the Note ID, and passes its content on.

When to use it
when account information on a client should appear in a recruiter's message.
Watch out
run Search Organization Notes first if the Note ID is missing.
21

List Job Posts

Search

In Zapier“Get paginated list of published job posts for a career page by client slug.”

Returns the published job posts of a career page, identified by its slug, the career page's short domain name. The list comes back page by page.

When to use it
when another tool should show the roles currently on your career page.
Watch out
the Career Page Slug is required; check at the test how many posts one page returns.
22

Search Candidates

Search

In Zapier“Search for Candidates in your Manatal account.”

Searches the candidates of your Manatal account. No field is marked required, so check at the test which criteria the step offers.

When to use it
before Create a Candidate, to avoid adding someone who is already there.
Watch out
whether a match must be exact is decided by Manatal, not Zapier.
23

Search Candidate Attachments

Search

In Zapier“Retrieves all the attachments of a given candidate”

Every file stored on one candidate comes back with this step, found from the Candidate ID alone.

When to use it
to find the Attachment ID before an update, or to send every file to another tool.
Watch out
several results are normal here, so set the third setting on purpose.
24

Search Candidate Notes

Search

In Zapier“Retrieves all the notes of a given candidate”

Gathers every note of one candidate, given the Candidate ID, so a later step can read the whole feedback trail.

When to use it
to compile feedback before a decision meeting, or to find a Note ID.
Watch out
by default only the first result is passed on.
25

Search Candidate Resume

Search

In Zapier“Retrieves all the resumes of a given candidate”

Finds all the resumes stored for a candidate, from the Candidate ID.

When to use it
when a resume must be forwarded to a hiring manager or a client.
Watch out
a candidate can hold several resumes; decide which one the Zap keeps.
26

Search Candidate Social Media

Search

In Zapier“Retrieves all the social media of a given candidate”

Collects all the social profiles of a candidate, from the Candidate ID.

When to use it
before Create Candidate Social Media, to check a profile is not there already.
Watch out
an empty result stops the Zap unless the first setting is switched on.
27

Search Contacts

Search

In Zapier“Search for Contacts in your Manatal account.”

Looks through the contacts of your Manatal account. No field is required, so the test shows which criteria you can use.

When to use it
before Create Contact, to spot someone already recorded.
Watch out
several contacts can match; the default keeps the first.
28

Search Contact Attachments

Search

In Zapier“Retrieves all the attachments of a given contact”

For a given Contact ID, this search brings back all the files stored on that contact's record.

When to use it
to recover an Attachment ID before Update Contact Attachment.
Watch out
a contact without files returns nothing, which stops the Zap by default.
29

Search Contact Notes

Search

In Zapier“Retrieves all the notes of a given contact”

Returns all the notes of a contact, from the Contact ID.

When to use it
to build a client history in another tool, or to fetch a Note ID.
Watch out
set the third setting if you want every note and not only the first.
30

Search Jobs

Search

In Zapier“Search for Jobs in your Manatal account.”

Searches the jobs of your account. Optional criteria let you narrow to published jobs or remote ones.

When to use it
to get a Job ID when you only know the role from another tool.
Watch out
check at the test how the job is matched before relying on it.
31

Search Job Attachments

Search

In Zapier“Retrieves all the attachments of a given job”

Lists every file attached to a job, from the Job ID.

When to use it
to send a job's full pack to an interviewer, or to find an Attachment ID.
Watch out
no file on the job means no result, and the Zap stops unless told otherwise.
32

Search Job Notes

Search

In Zapier“Retrieves all the notes of a given job”

Brings back all the notes of a job, from the Job ID.

When to use it
when a job's history should be summarized for someone who joins the hiring process.
Watch out
only the first note goes on unless you change the third setting.
33

Search Matches

Search

In Zapier“Retrieve all matches ordered alphabetically”

Retrieves all matches, ordered alphabetically, with no required field.

When to use it
when a report needs an overview of every pipeline entry.
Watch out
without criteria the list can be long; decide at the third setting how many results go on.
34

Search Match Attachments

Search

In Zapier“Retrieves all the attachments of a given match”

Collects the documents tied to one application: all the files attached to a match, found from the Match ID.

When to use it
to collect every document of an application before a final decision.
Watch out
these are the match's files, not the candidate's.
35

Search Match Notes

Search

In Zapier“Retrieves all the notes of a given match”

Brings together the notes written on a match, from its Match ID, so every comment on one application sits in one place.

When to use it
when every interviewer's comment on one application should be sent together.
Watch out
by default the Zap keeps only the first note.
36

Search Organizations

Search

In Zapier“Search for Organizations in your Manatal account.”

Searches your clients and departments. Optional criteria narrow the result to public or visible organizations.

When to use it
before Create Organization, to avoid a duplicate client.
Watch out
how names are matched is up to Manatal; check at the test.
37

Search Organization Attachments

Search

In Zapier“Retrieves all the attachments of a given organization”

Starting from the Organization ID, it returns every file stored on that client or department.

When to use it
to retrieve an Attachment ID before replacing a contract.
Watch out
an organization without files returns nothing and stops the Zap by default.
38

Search Organization Notes

Search

In Zapier“Retrieves all the notes of a given organization”

Pulls every note written on an organization, from the Organization ID, into the Zap for later steps.

When to use it
to give a new recruiter the account history of a client.
Watch out
the third setting decides whether one note or all of them go on.

The three settings every search exposes

  1. Successful if no search results are found?
    Left on its default, a search that finds nothing stops the Zap there and skips the steps that relied on it. Switched on, the Zap carries on empty-handed.
  2. Create X if it doesn't exist yet?
    This box turns a search into a find-or-create. The Manatal listing read for this page shows no find-or-create variant, so treat these searches as lookups only and check the editor if in doubt.
  3. If multiple search results are found?
    Three ways out when several items match: keep the first one, which is the default, stop the Zap, or hand all of them on at once.
When it breaks

When the Zap breaks

Zapier ties no help article to Manatal, so the cases below are the limits every Zap shares, applied to this app.

  • Existing candidates never come through

    A Zap only reacts to what happens after you switch it on. Candidates, jobs and matches already in Manatal are not picked up; moving them is a separate job.

  • A Zap that keeps restarting

    A Zap that writes into the place its own trigger watches can set itself off again and again. Each loop eats tasks, so check where every action writes before you publish.

  • A bulk import is held back

    When a trigger suddenly returns a huge batch, after an import or a migration into Manatal, Zapier's flood protection can hold those items back instead of running them all.

  • A missing ID stops the step

    Most actions require a Candidate, Job, Match or Organization ID. If no earlier step carries it, the required field has nothing to fill it; add the matching search in front.
Need help

Need help automating Manatal with Zapier?

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FAQ

Manatal Zapier integration: questions

01Is the Manatal Zapier integration free?
Yes, it works on the free plan: Zapier does not reserve Manatal for paid plans. The free plan gives you 100 tasks a month and unlimited Zaps, each limited to two steps, one trigger and one action. A Zap that adds a note to every new match fits. A Zap that looks up the job with Get Job before messaging the hiring manager does not, because the search is a third step and the Zap then needs a paid plan.
02How many tasks does a Manatal Zap use?
One task per action that succeeds, nothing for the trigger. A Zap that creates a candidate from a form costs one task per applicant; attach the resume in the same Zap and it costs two. Retrieve Candidate Matches List is filed as an action, so it is billed like one even though it only reads. Since Zapier never checks on a timer here, the trigger side costs nothing either. A failed action is not counted against your allowance.
03Does Manatal trigger Zaps in real time?
Yes. All seven triggers are instant: Manatal tells Zapier when a candidate, a contact, a match or a job status changes, and the Zap starts right away on any plan, free included. The interval grid of Zapier plans, every 15 minutes on Free down to 1 on Team and Enterprise, only applies to polling triggers, and Manatal has none. That makes it a good fit for alerts to hiring managers.
04What does it take to connect Manatal to Zapier?
A Manatal account, plus read or write access to anything you do not own yourself and want the Zap to touch. You add the connection from the Apps page of Zapier with + Add connection, pick Manatal, sign in in the new tab and grant access. Before creating jobs or contacts, check that the organizations they belong to already exist in that account, since both actions require an Organization. The connection is then reused by every Manatal Zap you build.
05Why won't Manatal take a resume or attachment file?
Because every attachment action reads the file from a link: the File or File URL field expects a URL leading to the file, not an upload. If your form tool stores files privately, Manatal may not be able to read them. For resumes, the format must be pdf, doc, docx or rtf. Run the test with a real file and open the candidate in Manatal to confirm it arrived. A link that needs a login may not be readable, so test with a public one first.
06What if the operation you need is not listed?
Start with the Manatal page on Zapier, which shows the current list of operations. Today it has 33 actions and 38 searches, but no delete action and no generic action for building your own call. Many needs are met by chaining a search with an update: Search Jobs to find the Job ID, then Update Job, for example. If the gap is a deletion or a setting that no action exposes, that part stays in Manatal itself. Each search added this way makes the Zap multi-step, so plan for a paid plan.
07Zapier, Make or n8n for Manatal?
Decide on criteria, not on a ranking. Speed: on Zapier every Manatal trigger is instant, on any plan. Cost: the ID-driven design means a Zap may need a search before the action, which makes them multi-step and paid, and each successful action counts. Coverage: compare the 33 actions and 38 searches with what the other tool offers for Manatal. And the team: the tool someone already maintains is easier to keep alive.
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