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Niceboard Zapier integrationAutomate Niceboard with Zapier.

The Niceboard Zapier integration gives you 6 triggers and 7 actions. The triggers watch your job board for new applications, employers, jobs, job alerts, job seekers and sales; the actions add jobs, companies, job seekers and the categories that sort them.

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Overview

What the Niceboard Zapier integration is for

Niceboard is software for running a job board. Zapier connects it to your other tools through a Zap: an automation that starts on one event, then runs one or more steps for you. On Niceboard, the events are what happens on your board, and the steps can feed the board from outside.

Applications nobody misses. New Application picks up each new direct job application. Routed to a team chat, it puts every application in front of the people who handle them without anyone refreshing the board.

A sales log outside the board. New Sale starts a Zap when a sale is processed. One spreadsheet row per sale gives you a running record you can share without opening Niceboard.

Jobs posted from where they are written. Create Job adds a job with a title, a description, its remote settings and a choice to publish it or not. A job drafted in another tool can reach the board in one step.

What Zapier does not do here. All six triggers are polling ones, so nothing reaches Zapier the moment it happens; your plan sets the delay. There is no search step and no action that edits or removes a job, a company or a job seeker. If you are weighing platforms, see our n8n vs Zapier comparison, or our Make vs Zapier comparison.

Vocabulary

Zapier vocabulary, in one minute

Seven terms come back across this page. Here they are in plain English.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run every time the trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is on, Zapier waits for it, and nothing runs before it.
Action
What the Zap does after it starts: the step that writes, sends or creates something for you in an app.
Task
The unit Zapier bills: one action that completes successfully. Your plan counts those, and nothing else.
Polling vs instant
A polling trigger is checked by Zapier at a fixed interval. An instant trigger is reported by the app itself when the event happens.
Filter
A step that lets the Zap go on only when what arrived meets the condition you set, and stops it otherwise.
Multi-step Zap
Any Zap beyond one trigger and one action. A second action or a filter makes one, and it then needs a paid plan.
Cost

What Niceboard costs you in Zapier tasks

Niceboard is not a premium app, so it works from the free plan. The bill is counted in tasks, and only completed actions count.

  • Trigger and checksno task
  • Successful action1 task each
  • Free plan100 tasks a month, two-step Zaps
  • Premium appno

The trigger never costs a task, and neither do the checks Zapier runs to find new items on your board. Each action that goes through costs one task; an action that fails is not counted. The free plan gives 100 tasks a month and unlimited Zaps, each limited to two steps. A filter or a second action makes the Zap multi-step, which needs a paid plan. All six Niceboard triggers are polling ones, so the grid below sets how often they check.

Connect

Connect your Niceboard account to Zapier

  1. 01

    Open the Apps page

    In your Zapier account, open Apps and click + Add connection. A connection is your Niceboard account linked once, then reused by every step that uses Niceboard.

  2. 02

    Pick Niceboard and sign in

    Search for Niceboard by name in the dialog, pick it, then click Add connection. A tab opens on Niceboard: sign in with the account of the board the Zap should work with.

  3. 03

    Grant access

    Allow Zapier to use that account on the last screen. You need a Niceboard account, plus read or write access on anything you do not own yourself and want the Zap to touch.

First Zap

Your first Niceboard Zap, step by step

GoalLog every Niceboard sale in a spreadsheet, then tell your team in chat.

  1. 01

    Create the Zap

    Start a new Zap and pick Niceboard as the app that starts it. Choose New Sale as the event, then select your Niceboard connection.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent items of the connected account, so you map fields from a real sale and not a guess.

  3. 03

    Add the spreadsheet row

    Add your spreadsheet as the first action and place the values the test showed into the columns you want to keep for each sale.

  4. 04

    Add the chat message

    Add a second action that posts to your team chat. It makes the Zap multi-step, so it needs a paid plan; without it, the Zap fits the free plan.

  5. 05

    Test, then publish

    Test each action once and read what came back. When both look right, publish the Zap to switch it on. For a guided pass, see our Zapier training.

Triggers

Niceboard triggers

6 events start a Zap when something happens in Niceboard. Zapier checks for them at the interval your plan allows.

1

New Application

Polling trigger

In Zapier“Triggers when a new direct job application is created.”

Starts a Zap for each new direct job application on your board. It is the trigger to build on when applications should land somewhere your team already looks, without anyone checking Niceboard by hand.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
to post each application in a team chat or add it to a shared spreadsheet.
Watch out
the official description speaks of direct applications; check in the test what an application on your board actually brings back.
2

New Employer

Polling trigger

In Zapier“Triggers when a new employer account is created.”

Fires when a new employer account is created on the board. Each new employer can open a follow-up in another tool, from a welcome email to a row in a list of accounts.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
when new employer accounts should be welcomed or recorded outside Niceboard.
Watch out
accounts created before the Zap is published are not picked up; the Zap only sees what comes after.
3

New Job

Polling trigger

In Zapier“Triggers when a new job is posted.”

Reacts each time a new job is posted on your board. It turns every new posting into a run of your Zap, which is how a job can be announced or filed elsewhere.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
to share each new job in a team chat, or keep a list of postings in a spreadsheet.
Watch out
the official description says nothing about the fields that come with a job, so read them in the test before mapping.
4

New Job Alert

Polling trigger

In Zapier“Triggers when a new job alert is created.”

Fires when someone creates a new job alert on the board. A job alert is a subscription, so this trigger tells you who just asked to hear about new jobs.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
to add new alert subscribers to an email list or a spreadsheet you already work from.
Watch out
check in the test which fields come with an alert before you map them anywhere.
5

New Job Seeker

Polling trigger

In Zapier“Triggers when a new job seeker account is created.”

Each new job seeker account created on the board sets this one off. It is the job seeker side of New Employer, and the natural start for anything you do when a candidate signs up.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
to welcome new job seekers by email or keep a list of sign-ups outside the board.
Watch out
Zapier remembers what it has already seen on a polling trigger, so each account starts the Zap only once.
6

New Sale

Polling trigger

In Zapier“Triggers when a new sale is processed.”

Money comes in here: this trigger reacts when a new sale is processed on your board. It is the only trigger of the app that tracks sales rather than people or jobs, which makes it the base for any sales record.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
to log each sale in a spreadsheet or tell your team about it in chat.
Watch out
sales processed before the Zap goes live are not picked up, so start your log from the day you publish.
Actions

Niceboard actions

Niceboard gives you 7 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Category

Action

In Zapier“Creates a new category”

Adds a category to sort the jobs on your board. Name is the only required field, so this is a light step.

When to use it
when the list of categories is kept in another tool and the board should follow it.
Watch out
each run creates a new category, so feed it only with names that are really new.
2

Create Company

Action

In Zapier“Creates a new company”

Creates a company on the board. Name, Verified and Anonymity Enabled are required. Verified companies get a small badge, and an anonymous company cannot be viewed by users.

When to use it
when a company signed up elsewhere should already exist on Niceboard.
Watch out
Is Member only matters on boards with membership activated.
3

Create Job

Action

In Zapier“Creates a new job”

Adds a job to your board. Title, Remote OK, Description and Publish Job are required; Publish Job decides whether the job goes live or not.

When to use it
when jobs are written in another tool and should reach the board without being typed twice.
Watch out
Remote Only is optional, but if you set it to True, Remote OK must be True too.
4

Create Job Alert

Action

In Zapier“Creates a new job alert”

Subscribes someone to a job alert. Email, the address of the subscriber, is the only required field, and Remote is optional.

When to use it
when a sign-up in another tool should also put that person on your job alerts.
Watch out
map a real email address and check the subscription in the test before you publish.
5

Create Job Seeker

Action

In Zapier“Creates a new job seeker”

Gives a candidate a job seeker account on the board. First Name, Last Name, Full Address and Email are required; visibility, remote and work-status settings are optional.

When to use it
when candidates collected in another tool should get a profile on the board.
Watch out
the Approved field help says to turn it off if you want to approve job seekers by hand on Niceboard.
6

Create Jobtype

Action

In Zapier“Creates a new jobtype”

Adds a jobtype to your board, and Name is the only field it requires.

When to use it
when a new kind of contract or position should become a choice on the board.
Watch out
like the category actions, it does not check for duplicates, so send it new names only.
7

Create Secondary Category

Action

In Zapier“Creates a new secondary category”

Works like Create Category, one level down: it adds a secondary category, again with Name as the only required field.

When to use it
when your board uses a second layer of categories and that list lives elsewhere.
Watch out
it creates on every run; there is no search to check whether the name already exists.
When it breaks

When a Niceboard Zap breaks

Zapier links no help article to Niceboard, so the cases below are the general Zapier limits that apply to it.

Each case comes with a plain cause and a plain way out. If a Zap still misbehaves, open our Zapier troubleshooting guide.

  • Older items never come through

    A Zap only reacts to what happens after it is switched on. Applications, jobs or sales from before are not picked up; moving that backlog is a separate job.

  • The Zap keeps restarting itself

    As a general precaution, a Zap that writes into the place its own trigger watches can set itself off again and again, and burn through your tasks.

  • A big batch is held back

    When a trigger suddenly returns a huge batch, after a bulk import or a migration, Zapier's flood protection can hold those runs back.

  • The same item shows up once

    Zapier keeps track of what it has already seen on a polling trigger, so the same item does not start the Zap twice.
Need help

Need help automating Niceboard with Zapier?

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FAQ

Niceboard Zapier integration: frequent questions

01Is the Niceboard Zapier integration free?
Yes, within the free plan's limits. Niceboard is not a premium app, so its six triggers and seven actions are available on the free plan, which gives 100 tasks a month and an unlimited number of Zaps. Each of those Zaps stops at two steps: one trigger and one action. A chat message for each new application fits. Add a filter or a second action and the Zap becomes multi-step, which needs a paid plan.
02How many tasks does a Niceboard Zap use?
One task per action that completes. The trigger costs nothing, and the regular checks Zapier runs on your board cost nothing either. A Zap that logs each sale in a spreadsheet and then posts in chat uses two tasks per sale. An action that does not go through is not counted. If your board gets a lot of applications, multiply the expected runs by the number of actions before you switch the Zap on, so the monthly count holds no surprise.
03Do Niceboard triggers fire in real time?
No. All six Niceboard triggers are polling ones: Zapier goes and looks at regular intervals, and how often depends on your plan, every 15 minutes on Free, 2 minutes on Professional and 1 minute on Team and Enterprise. On the paid plans, the interval can be changed, and a check can be run by hand from the editor. None of the Niceboard triggers is instant, so you will not see the lightning bolt that marks one in the editor.
04What does it take to connect Niceboard to Zapier?
A Niceboard account, plus read or write access on anything you do not own yourself and want the Zap to touch. The connection is made from the Apps page of your Zapier account: click + Add connection, pick Niceboard, click Add connection, sign in to Niceboard in the tab that opens and grant access. After that, every step that uses Niceboard reuses the same connection, so the account is linked only once.
05How do Remote OK and Remote Only work together in Create Job?
The field help ties them together. Remote OK is required, and Remote Only is optional, but the field help says Remote OK must be True whenever Remote Only is True. So a Zap that sends True to Remote Only has to send True to Remote OK as well. Map both from the same source, or set them by hand in the step, then run the test and look at the job on the board before you publish.
06What if the Niceboard operation you want is not there?
Then the Zapier integration does not offer it today. The Niceboard page on Zapier shows the current list of triggers and actions, and it is the reference to check before you plan a Zap around a step. Right now it holds six polling triggers on applications, employers, jobs, job alerts, job seekers and sales, and seven actions that create items on the board. There is no search, and no step that edits or removes anything.
07Zapier, Make or n8n for Niceboard?
It depends on your criteria, not on a ranking. On Zapier, Niceboard works on the free plan for two-step Zaps, but all six triggers are polling ones, so the plan's interval decides how soon a new application or sale starts anything. If reaction time or long chains of steps matter most, those are the two points to compare. Check also that the Niceboard triggers and actions you rely on exist on the other platform before you move anything.
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