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People HR Zapier integrationAutomate People HR with Zapier.

The People HR Zapier integration offers 2 triggers, 0 actions and 0 searches. Both are instant: when HR adds a new starter or records a leaver, People HR warns Zapier itself, so onboarding and offboarding chores start without waiting, even on the free plan.

See the 2 operations

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Overview

Turn joiners and leavers into automatic follow-ups

People HR is HR administration software built for small and mid-sized companies. Linked to Zapier, it sends two moments of an employee's life to your other tools: the day someone is created as a new starter, and the day someone is recorded as leaving. Each can open a Zap that does the follow-up work for you.

An onboarding that starts itself. New Starter fires when HR creates an employee with the New Starter option. The Zap can announce the arrival to the team, open an IT request or add a row to an onboarding tracker.

An offboarding nobody forgets. New Leaver fires when an employee goes through the Leaver Wizard. That is the signal to warn IT to close accounts, tell the manager, or log the exit in a sheet.

One HR action, several teams informed. Because the Zap runs from the HR record, payroll, IT and office managers hear about it in the tool they already watch, with no forwarding.

Now the limit. On Zapier, People HR only sends news out: there is no action and no search. Zapier cannot create an employee, change a record or read a profile in People HR. Every Zap starts in People HR and does its work elsewhere.

The same app on Make: People HR Make integration. To compare the tools themselves, see Make vs Zapier.

Vocabulary

Zapier vocabulary for HR teams

Seven terms come back throughout this page. Each one, once, in plain words.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run every time the trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is on, Zapier waits for it. People HR offers two.
Action
What the Zap does after it starts: the step that writes, sends or moves something, here always in another app.
Task
The unit Zapier bills: one action your Zap completes successfully. Your plan counts those and nothing else.
Instant vs polling
An instant trigger is reported by the app itself the moment the event happens. A polling one is checked by Zapier on a timer.
Filter
A step that lets the Zap continue only when what arrived meets your condition, and stops it otherwise.
Multi-step Zap
Any Zap beyond one trigger and one action. A second action, a filter or a search makes one, and it needs a paid plan.
Cost

What a People HR Zap costs

Listening to People HR is free: a trigger never costs a task, so every starter and leaver can arrive without touching your count.

  • People HR trigger0 tasks
  • Each successful action1 task
  • Free plan100 tasks a month, two-step Zaps
  • Premium appNo, works on the free plan

You pay for what happens next. Each action that succeeds counts once, so an offboarding Zap with three actions uses three tasks per leaver. An action that fails is not counted. The free plan gives 100 tasks a month and builds two-step Zaps only; a filter or a second action calls for a paid plan. The interval grid below is for polling triggers, and both People HR triggers are instant, so it does not delay them.

Connect

Connect People HR to Zapier

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps and click + Add connection. A connection is your People HR account linked once, then reused by every step that listens to People HR.

  2. 02

    Choose People HR

    Type People HR in the dialog's search box, select it, then click Add connection. You need your own People HR account for the rest to work; the connection does not create one.

  3. 03

    Sign in and grant access

    Sign in to People HR in the tab that opens and give Zapier access to the account. If the Zap must see employees you do not manage yourself, check that your login can read them.

First Zap

Your first Zap: warn IT about every leaver

GoalWhen an employee is recorded as leaving in People HR, the IT team gets a message in its channel, but only for the cases you choose.

  1. 01

    Pick the app and the event

    Create a Zap, choose People HR as the starting app and New Leaver as the event. Select the connection you set up earlier.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent leavers of the account, so you build the rest of the Zap on a real record rather than on guesses.

  3. 03

    Add the filter

    Add a Filter step from the plus icon. Set the field to look at, the rule and the value. Use a text rule for text, or the filter will never pass. This step needs a paid plan.

  4. 04

    Add the message

    Add your chat app and its channel message action, then drop values from the People HR step into the message. Each message sent counts as one task.

  5. 05

    Test and publish

    Test each step once and read what came back. When it looks right, publish the Zap to switch it on. To get comfortable with the editor, there is the Zapier training.

Triggers

The 2 People HR triggers

2 events start a Zap when something happens in People HR, and 2 of them are instant: the app calls Zapier straight away, whatever your plan.

1

New Leaver

Instant trigger

In Zapier“Triggers when an employee is marked as leaving the company using the Leaver Wizard on the employee overview screen.”

Starts your Zap when HR marks an employee as leaving the company through the Leaver Wizard, from the employee overview screen. It is the cleanest signal you have that an exit is official.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
making sure IT, payroll and the manager all hear about a departure the same day.
Watch out
the trigger follows the Leaver Wizard; an exit recorded some other way gives the Zap nothing to react to.
2

New Starter

Instant trigger

In Zapier“Triggers when a new employee is created within People using the New Starter option on the employee list”

Fires when someone creates a new employee in People HR with the New Starter option on the employee list. Every hire entered that way can open an onboarding routine in your other tools.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
posting a welcome to the team, opening an equipment request or adding the hire to an onboarding sheet.
Watch out
employees created before the Zap was published are never sent, so handle earlier hires separately.
When it breaks

When a People HR Zap breaks

Zapier attaches no help article to People HR, so these are the general traps that apply to its Zaps.

None of them is rare. They explain why a Zap passes its test and still misses someone later. For a step-by-step method when that happens, the Zapier troubleshooting page covers it.

  • Past hires and exits never arrive

    A Zap only reacts to what happens after you switch it on. Starters and leavers recorded before that stay out; moving them is a separate job.

  • A bulk change gets held back

    When a trigger suddenly returns a huge batch, after an import or a migration for instance, Zapier's flood protection can hold the run back.

  • Nothing goes back into People HR

    People HR has no action on Zapier. A Zap cannot update an employee record or close a leaver's file there; that stays manual in People HR.

  • The filter never lets anyone through

    Filter rules are typed: a text rule only works on text, a number rule only on numbers. The wrong choice stops every run with no obvious error.
Need help

Need help automating People HR with Zapier?

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FAQ

People HR Zapier integration: frequent questions

01Is the People HR Zapier integration free?
Yes, it works on the free plan. People HR is not a premium app on Zapier, so connecting it costs nothing. The free plan gives 100 tasks a month and builds Zaps of two steps: one trigger, one action. That is enough for a simple pattern, such as a new starter announced in a team channel. Once you add a filter or a second action, the Zap becomes multi-step and needs a paid plan.
02How many tasks does a People HR Zap use?
The People HR side uses none. A trigger never costs a task, so each new starter or leaver arriving is free. You pay for every action that succeeds in the other apps of the Zap: one action, one task per employee; three actions, three tasks. An action that fails is not counted. A few apps and actions take more than one task, so check those you place after People HR before you plan for a busy hiring period.
03Does People HR trigger Zaps in real time?
Yes. Both People HR triggers are instant: People HR reports the event to Zapier itself, so the Zap starts right away whatever your plan. The 15-minute interval of the free plan only concerns polling triggers, which Zapier checks on a timer, and People HR has none. In the editor, a Zap built on an instant trigger shows a lightning bolt, a quick way to confirm it before an onboarding depends on it.
04What does it take to connect People HR to Zapier?
A People HR account, plus read access to the employees you want the Zap to see if you do not manage them yourself. From the Apps page of Zapier, click + Add connection, search for People HR, click Add connection, sign in in the tab that opens and grant access. The connection is then reused by both triggers in every Zap, so you only do it once. Pick it from the list each time you build a new Zap.
05Why did a People HR leaver not start the Zap?
Most likely because of how the exit was recorded or when. New Leaver reacts to employees marked as leaving through the Leaver Wizard on the employee overview screen, so check that path was used. A Zap also ignores anything that happened before it was published: a leaver recorded earlier will never come through. Finally, if the Zap has a filter, a rule of the wrong type can stop every run quietly.
06What if the People HR event or action you are after is missing?
Then it is not offered on Zapier today. The integration has exactly two triggers, new starters and leavers, and no action or search. Another People HR event cannot be added from the editor, and Zapier cannot write anything into People HR. The workable route is to start from the closer of the two triggers and do the follow-up in other apps, keeping record changes manual in People HR. That keeps People HR as the single source of employee events.
07Zapier, Make or n8n for People HR?
Choose on criteria rather than a ranking. On Zapier, both People HR triggers are instant, so speed does not depend on your plan, and a two-step Zap runs on the free plan with 100 tasks a month. If your onboarding needs filters or several actions per employee, the paid plans and the task count become the deciding factors. Set those needs against what each tool offers for People HR before choosing.
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