Quipu alternatives: where to go and how to switch without losing an invoice

Why switch to Cuéntica. It's the tool most like Quipu, minus the limits. Invoices and users are unlimited from the first plan, and its pricing page shows no monthly cap on scanned receipts. TicketBAI and IGIC (the Canary Islands' version of VAT) come with every plan, which Quipu doesn't offer. Verifactu works in both modes, with or without automatic sending to the tax agency. And you can export all your data to Excel or PDF, which makes the next move easier too.

Who it's for. Autónomos who send lots of small invoices, and those who want tax help without changing tools: the "Tutelada" plans add an advisor who prepares your filings.

Who it's not for. A business that needs inventory or a CRM.

Its limit. The €9 Facturación plan only does invoicing. Expense tracking starts at Gestión (€19), tax filings at Fiscalidad (€29). To match Quipu Solution, budget €19 to €29 a month.

How to migrate. 15-day trial, no lock-in. Import your contacts from Quipu's Excel export and start a new invoice series. Paying yearly gets you two months free.

Why switch to Holded. Quipu stops at invoices, expenses and taxes. Holded adds full accounting, inventory, a CRM, projects and payroll as an add-on, and its interface is available in English. If you're hiring or running more than one line of business, it grows with you. Verifactu is included on every plan.

Who it's for. The freelancer turning into a small company, and teams of 2 to 10 people who want everything in one place.

Who it's not for. Anyone leaving Quipu over slow support: Holded gets the same complaint, with priority support kept for expensive plans. We cover its downsides in our guide to leaving Holded.

Its limit. Each plan caps invoices per year: 250 on Plus (€15 a month), 1,000 on Básico (€29). Full accounting starts on Estándar at €59 a month. The first three months are half price, so budget for the full price from month four.

How to migrate. Holded imports contacts and products from Excel. There's a 14-day trial with no card, enough to import your clients and send a test invoice.

Why switch to TS Facturas. It's the former Billin, owned by the same group as Quipu. From the Básico plan, it includes unlimited Verifactu, Facturae (the format for invoicing Spain's public sector) and TicketBAI. If you work from Bilbao, San Sebastián or Vitoria, it fixes Quipu's most obvious gap.

Who it's for. Freelancers and small companies with few clients, especially in the Basque Country, who want compliant invoicing from their phone.

Who it's not for. Anyone with more than 50 clients, or who wants taxes prepared: TS Facturas invoices, it doesn't do your returns.

Its limit. Básico is tiny: 5 clients, 1 user, 10 products, 5 scanned documents. Client number six moves you to Pro (€17 a month, €14 yearly, up to 50 clients and 3 users). Beyond that, Ilimitado costs €28 (€23 yearly).

How to migrate. There's no direct import of your invoicing data from Excel. With five clients, typing them in is faster than any import. With more, ask support to move your data before you pay. 30-day trial, no card.

Why switch to Anfix. If price is why you're leaving Quipu, this is where the gap is widest. Básico costs €5.99 a month, or €4.99 billed yearly: €59.88 a year versus €168 for Quipu Starter paid yearly. It handles invoicing and basic bookkeeping, with Verifactu.

Who it's for. A freelancer who sends about one invoice a week, outside the Basque Country.

Who it's not for. Anyone above 60 invoices a year, or invoicing from the Basque Country: its pricing page says nothing about TicketBAI.

Its limit. The cap: 60 invoices a year on Básico, then 300 on Avanzado (€14.99 a month, €12.49 yearly).

How to migrate. Count last year's invoices before picking a plan and add 30% headroom. Then import your contacts from Quipu's Excel export.

Why switch to Declarando. Quipu helps you prepare Modelos 303, 130 and 111, but you (or your gestoría) still file them. Declarando puts a tax advisor (a gestor) inside the app. For an expat who dreads every quarter-end, that's a change of job, not just of software.

Who it's for. Freelancers who want to hand off their filings and don't have a gestoría yet, or want to replace theirs.

Who it's not for. Companies, or anyone keeping a gestoría they like: you'd pay twice.

Its limit. The entry plan, Verifactu Plus at €9.90 a month, only tracks 5 expenses a month. Real delegation costs €29.90 (with your own gestor) or €49.90 a month (Declarando files your taxes), prices shown with yearly billing.

How to migrate. Start on the first day of a quarter so the advisor picks up a full period. Stay on the entry plan for a month to judge the support, then decide.

Why switch to Contasimple. Quipu has no free plan, only a 15-day trial. Contasimple has one, with Verifactu included: 12 documents a year and 10 clients. For a side business, that's enough to stop paying.

Who it's for. A freelancer who sends one invoice a month, or someone starting a side activity.

Who it's not for. Anyone above one invoice a month: Profesional then costs €12.95 a month (€10.95 yearly, 500 documents a year), and Anfix becomes cheaper.

Its limit. TicketBAI has its own page, but plan-by-plan support still needs written confirmation. If you ever cancel, keep written proof of your request.

How to migrate. At 12 documents a year, manual entry is enough: add your active clients, open a new invoice series, and keep your Quipu archive separate.

Why switch to it. The Spanish tax agency offers a free app to issue Verifactu invoices. If you only send a handful of invoices, it costs nothing and comes straight from the source. In the Basque Country, the provincial tax offices have their own free tools for TicketBAI: Haz tu Factura in Bizkaia and FakturaBAI in Gipuzkoa.

Who it's for. Very low volume: three or four invoices a month to identified clients.

Who it's not for. Anyone who wants expense tracking, receipt scanning or tax preparation. Those were the reasons you picked Quipu in the first place.

Its limit. It issues invoices and that's it. No expenses, no quarterly forms, no help.

How to migrate. Nothing to import. Keep your Quipu archive, continue your numbering or open a new series, and issue your next invoice there.

Go to Configuración, then Suscripción, and note your plan type and renewal date. Monthly plans need at least one month's notice. Yearly plans renew automatically and the unused months are never refunded, so your best exit date is the renewal date.

Special case: if Quipu was paid for by the Kit Digital (Spain's public grant for small-business software), the solution must stay active for twelve months. Check your agreement before leaving so you don't lose the grant.

Switch at the start of a quarter, once the previous quarter's Modelo 303 is filed. You avoid splitting one VAT return across two tools, and your new advisor starts on a clean period.

Line this up with step one: ideally, your Quipu renewal falls right after a quarterly filing.

Quipu says you can take all your information in Excel, along with every attached document. Do it now, not later: at least one user reports losing access the moment they asked to cancel.

Export issued invoices, expenses, contacts, products and scanned receipts. The main export is an Excel file, so check separately that you have the PDF of every invoice you issued.

Spain requires you to keep invoices for 4 years. Store your exports in a dated folder on a drive you control, then open a few files at random to check they work. An archive that only lives inside Quipu disappears with your subscription.

If your accounting firm works inside your Quipu account (through Quipu Asesoría, for example), it will lose that shared access. Warn them before the switch, ask what they need for the last quarter, and check they can work with your new tool.

Start with contacts, then products, then history if the tool allows it. Use the target tool's import template and paste your Quipu columns into it without renaming or moving any column. Import a small batch of ten rows first; if it works, send the rest.

For TS Facturas, plan on manual entry or a data move by support.

Invoice numbers must stay continuous. Two options: carry on from the last number issued in Quipu, or open a new series (for example "2027-B"). Set this counter before you turn on VERI*FACTU mode in the new tool.

Watch the one-way door: you can switch to VERI*FACTU mode mid-year, but you can't switch back out before January.

Spain has no official list of approved Verifactu software: each vendor signs a declaración responsable, a signed statement of compliance. Ask the new tool for it. In the Basque Country, also check that the tool is registered as TicketBAI software with your provincial tax office (Álava, Bizkaia or Gipuzkoa).

Once everything is exported and checked, cancel under Configuración, Suscripción, "Darse de baja", at least one month before renewal. Screenshot the confirmation. Next month, check your bank statement: without written proof, an extra charge is hard to dispute.